MURF Steering Committee Meeting
MJMA — Robert Allen — MHPM — Deepu Balaraman a) MURF Phase 1 and 2 — Steering Committee Update # 13
1. CALL TO ORDER 2. PRAYER — 6: 00 P. M. Clerk) 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
RECOGNITION a) Rob Labonte, President — Emeryville Collision — Cheque presentation for the MURF Capital Campaign
DELEGATIONS a) Tourism Windsor Essex Pelee Island — Gordon Orr and Lynette Bain — 2013 Year in Review
7. PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. Jeanette Sylvestre — Re: Petition for Speed Reduction — Item 8m Karen Rockwell and Elsie Morris — Re: Budget Request — Item 8x
Consent items A & B, D - J, L - Q, S & T, X & Y All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of December 10, 2013 b) Budget Meeting Minutes of December 2, 2013 It is recommended that: Council approve Items 8a and 8b as listed on the Consent Agenda dated January 14, 2094. c) Office of the County of Lambton Warden — Support for Resolution — Opposing the Requalification of Municipal Building Officials d) The Village of Oil Spring — Support the Resolution from Township of Seguin, Township of the Archipelago, Municipality of McDougall, Township of Limerick, Tay Valley Township, and the Town of Fort Frances in regards to the new OPP Billing Model for Police Services requesting the Province of Ontario to step in and abolish the model. e) The Town of Fort Frances — Support for a Billing Model for Police Services that ensures an equitable distribution of cost sharing f) Town of Mississippi Mills — Support for Resolution — The Province of Ontario abandon the new OPP billing model. g) Corporation of Champlain Township — Re: Request for Province of Ontario to step in and abolish OPP new Billing Model for Police Services h) Municipality of East Ferris — Re: The Small, Rural and Northern Municipal Infrastructure Fund. i) Ministry of Community Safety and Correctional Services — Update on the Lakeshore Police Services Board' s vacancy. j) Community and Development Services — Committee of Adjustment Minutes for December 11, 2013 k) Hydro One — Seeking Approval to build Leamington Transformer Station (TS) 1) Engineering and Infrastructure Services and Infrastructure Services — Highway 3 Town of Essex) Improvements, GWP 317- 98-00 Traffic Assessment Report — Roundabout Feasibility Summary m) Petition — to the County of Essex re: speed reduction on Manning Road ( County Road 19) from County Road 42 n) United Counties of Prescott and Russell — Amendment to the legislation regarding peat-moss extraction o) Drainage Board — Minutes of December 16, 2013 p) Drainage Board — Minutes of January 6, 2014 q) Engineering and Infrastructure Services — Water Tower Update s) Ombudsman Ontario — Annual Report on Investigations of Closed Session Meetings t) Community and Development Services — Building Activity Report — December 2013 x) Elsie Morris and Karen Rockwell — 2014 Budget Request y) Finance and Performance Services — Expenditure Report for November 2013 It is recommended that: Council receive Items 8b through 8y as listed on the Consent Agenda dated January 14, 2014
Office of the County of Lambton Warden - Support for Resolution - Opposing the Requalification of Municipal Building Officials
Essex Region Conservation Authority - 2014 Draft Budget - 30 Day Notice to Member Municipalities
City of Stratford - Re: Support for Resolution - Province-wide Standards for Keeping of Exotic Animals
COMPLETION OF UNFINISHED BUSINESS FROM PREVIOUS MEETINGS Councillor Bezaire moved and Councillor McKinlay seconded: That: Council defer any further discussions on changes to the Community Signs until the January 14, 2014 meeting of Council Motion Carried Unanimously
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Tender Award - Mellow Drain Improvements / It is recommended that: 1. Council award the Mellow Drain Improvements project to Digger Excavating Incorporated in the amount of $119,345.00 (excluding HST). b) Tile Loan Application - Dan and Sara Berton, Concession 8, Part Lot 14 - Roll# 170.03800 / It is recommended that: 1. Council approve the Tile Loan Application submitted by Dan and Sara Berton for tiling work to be performed at Concession 8, Part Lot 14 -(Roll No. 170-03800) in the amount of $40,000.00 subject to Provincial funding. c) Tile Loan Application - Lawrence Miehls, Concession SMR, Parts Lot 13 and 14 -Roll# 070.01100 / It is recommended that: 1. Council approve the Tile Loan Application submitted by Lawrence Miehls for tiling work performed at Concession SMR, Parts Lots 13 and 14 - (Roll No. 070-01100) in the amount of $45,000.00 subject to Provincial funding.
FINANCE AND PERFORMANCE SERVICES Report from administration re: a) Interim Levy By-law / It is recommended that 1. Council pass the Interim Levy By-law 01-2014. b) Temporary Borrowing By-law 3-2014 / It is recommended that: 1. Council approve bylaw 3-2014 for temporary borrowing for current purposes for 2014. c) 2014 Budget / It is recommended that: 1. Council approve an increase of $945,411 in total taxation for 2014 representing a blended tax increase of 2.4%, which results in an increase of $54 on a home valued at $225,000. 2. The actual 2013 surplus, once determined, be allocated to a tax rate stabilization reserve in the amount of $80,000 and the balance to the MURF fundraising costs.
16. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES 17. NOTICE OF MOTION 18. QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
19. NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business. 20. READING OF BY-LAWS / That By-law 57-2013, 133-2013, 141-2013, 142-2013, 144-2013 and 145¬2013 be read a first and second time and provisionally adopted this 14th day of January, 2014. / That By-law 119-2013 be read a third and final time and finally adopted this 14th day of January, 2014 / That By-law 1-2014, 3-2014, 4-2014, 5-2014, 6-2014, 7-2014 and 9-2014 be read a first, second and third time and finally adopted this 14th day of January, 2014 a) By-law 57-2013, being a By-law to provide for the repair and improvement to the Russell Road Drain and Road Reconstruction - in the Town of Lakeshore - in the County of Essex. b) By-law 119-2013, being a By-law to provide for the repair and improvement to the 10 Concession Drin - in the Town of Lakeshore - in the County of Essex. c) By-law 133-2013, being a By-law to provide for the repair and improvement to the Russell Woods Pump Station Improvements - in the Town of Lakeshore - in the County of Essex. d) By-law 141-2013, being a By-law to provide for the repair and improvement to the bridge over the 9l Concession Drain - in the Town of Lakeshore - in the County of Essex. e) By-law 142-2013, being a By-law to provide for the repair and improvement to the Doyle Drin - in the Town of Lakeshore - in the County of Essex. f) By-law 144-2013, being a By-law to provide for the repair and improvement to the bridges over the Wilcox Drain (West Side of Lakeshore Road 225 South of South Middle Road) - in the Town of Lakeshore - in the County of Essex. g) By-law 145-2013, being a By-law to provide for the repair and improvement to the St. Clair Pump - in the Town of Lakeshore - in the County of Essex. h) By-law 1-2014, being a By-law to authorize an Interim Tax Levy prior to the adoption of the estimates for the year 2014 and to repeal all other previous Bylaw authorizing an Interim Levy. i) By-law 3-2014, being a By-law to authorize temporary borrowing from time to tome to meet current expenditures during the fiscal year ending December 31, 2014 j) By-law 4-2014, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore k) By-law 5-2014, being a By-law to repeal By-law 38-2014 being a by-law to appoint Pump commissioners for the better maintenance of various municipal pumping systems throughout the Municipality of Lakeshore l) By-law 6-2014, being a By-law to constitute, appoint and empower a Committee of Adjustment; and to appoint a secretary-treasurer to the Committee of Adjustment and to Repeal By-law 139-2013. m) By-law 7-2014, being a By-law to amend By-law 68-99, being a By-law to establish standards for the maintenance and occupancy of all property in the Town of Lakeshore and to repeal By-law 140-2013 n) By-law 9-2014, being a By-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act - 1245 County Road 46. ADJOURN
Jan 14, 2014 Town Council Archives
MURF Steering Committee Meeting
MJMA — Robert Allen — MHPM — Deepu Balaraman a) MURF Phase 1 and 2 — Steering Committee Update # 13
1. CALL TO ORDER 2. PRAYER — 6: 00 P. M. Clerk) 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
RECOGNITION a) Rob Labonte, President — Emeryville Collision — Cheque presentation for the MURF Capital Campaign
DELEGATIONS a) Tourism Windsor Essex Pelee Island — Gordon Orr and Lynette Bain — 2013 Year in Review
7. PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. Jeanette Sylvestre — Re: Petition for Speed Reduction — Item 8m Karen Rockwell and Elsie Morris — Re: Budget Request — Item 8x
Consent items A & B, D - J, L - Q, S & T, X & Y All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of December 10, 2013 b) Budget Meeting Minutes of December 2, 2013 It is recommended that: Council approve Items 8a and 8b as listed on the Consent Agenda dated January 14, 2094. c) Office of the County of Lambton Warden — Support for Resolution — Opposing the Requalification of Municipal Building Officials d) The Village of Oil Spring — Support the Resolution from Township of Seguin, Township of the Archipelago, Municipality of McDougall, Township of Limerick, Tay Valley Township, and the Town of Fort Frances in regards to the new OPP Billing Model for Police Services requesting the Province of Ontario to step in and abolish the model. e) The Town of Fort Frances — Support for a Billing Model for Police Services that ensures an equitable distribution of cost sharing f) Town of Mississippi Mills — Support for Resolution — The Province of Ontario abandon the new OPP billing model. g) Corporation of Champlain Township — Re: Request for Province of Ontario to step in and abolish OPP new Billing Model for Police Services h) Municipality of East Ferris — Re: The Small, Rural and Northern Municipal Infrastructure Fund. i) Ministry of Community Safety and Correctional Services — Update on the Lakeshore Police Services Board' s vacancy. j) Community and Development Services — Committee of Adjustment Minutes for December 11, 2013 k) Hydro One — Seeking Approval to build Leamington Transformer Station (TS) 1) Engineering and Infrastructure Services and Infrastructure Services — Highway 3 Town of Essex) Improvements, GWP 317- 98-00 Traffic Assessment Report — Roundabout Feasibility Summary m) Petition — to the County of Essex re: speed reduction on Manning Road ( County Road 19) from County Road 42 n) United Counties of Prescott and Russell — Amendment to the legislation regarding peat-moss extraction o) Drainage Board — Minutes of December 16, 2013 p) Drainage Board — Minutes of January 6, 2014 q) Engineering and Infrastructure Services — Water Tower Update s) Ombudsman Ontario — Annual Report on Investigations of Closed Session Meetings t) Community and Development Services — Building Activity Report — December 2013 x) Elsie Morris and Karen Rockwell — 2014 Budget Request y) Finance and Performance Services — Expenditure Report for November 2013 It is recommended that: Council receive Items 8b through 8y as listed on the Consent Agenda dated January 14, 2014
Office of the County of Lambton Warden - Support for Resolution - Opposing the Requalification of Municipal Building Officials
Essex Region Conservation Authority - 2014 Draft Budget - 30 Day Notice to Member Municipalities
City of Stratford - Re: Support for Resolution - Province-wide Standards for Keeping of Exotic Animals
COMPLETION OF UNFINISHED BUSINESS FROM PREVIOUS MEETINGS Councillor Bezaire moved and Councillor McKinlay seconded: That: Council defer any further discussions on changes to the Community Signs until the January 14, 2014 meeting of Council Motion Carried Unanimously
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Tender Award - Mellow Drain Improvements / It is recommended that: 1. Council award the Mellow Drain Improvements project to Digger Excavating Incorporated in the amount of $119,345.00 (excluding HST). b) Tile Loan Application - Dan and Sara Berton, Concession 8, Part Lot 14 - Roll# 170.03800 / It is recommended that: 1. Council approve the Tile Loan Application submitted by Dan and Sara Berton for tiling work to be performed at Concession 8, Part Lot 14 -(Roll No. 170-03800) in the amount of $40,000.00 subject to Provincial funding. c) Tile Loan Application - Lawrence Miehls, Concession SMR, Parts Lot 13 and 14 -Roll# 070.01100 / It is recommended that: 1. Council approve the Tile Loan Application submitted by Lawrence Miehls for tiling work performed at Concession SMR, Parts Lots 13 and 14 - (Roll No. 070-01100) in the amount of $45,000.00 subject to Provincial funding.
FINANCE AND PERFORMANCE SERVICES Report from administration re: a) Interim Levy By-law / It is recommended that 1. Council pass the Interim Levy By-law 01-2014. b) Temporary Borrowing By-law 3-2014 / It is recommended that: 1. Council approve bylaw 3-2014 for temporary borrowing for current purposes for 2014. c) 2014 Budget / It is recommended that: 1. Council approve an increase of $945,411 in total taxation for 2014 representing a blended tax increase of 2.4%, which results in an increase of $54 on a home valued at $225,000. 2. The actual 2013 surplus, once determined, be allocated to a tax rate stabilization reserve in the amount of $80,000 and the balance to the MURF fundraising costs.
16. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES 17. NOTICE OF MOTION 18. QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
19. NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business. 20. READING OF BY-LAWS / That By-law 57-2013, 133-2013, 141-2013, 142-2013, 144-2013 and 145¬2013 be read a first and second time and provisionally adopted this 14th day of January, 2014. / That By-law 119-2013 be read a third and final time and finally adopted this 14th day of January, 2014 / That By-law 1-2014, 3-2014, 4-2014, 5-2014, 6-2014, 7-2014 and 9-2014 be read a first, second and third time and finally adopted this 14th day of January, 2014 a) By-law 57-2013, being a By-law to provide for the repair and improvement to the Russell Road Drain and Road Reconstruction - in the Town of Lakeshore - in the County of Essex. b) By-law 119-2013, being a By-law to provide for the repair and improvement to the 10 Concession Drin - in the Town of Lakeshore - in the County of Essex. c) By-law 133-2013, being a By-law to provide for the repair and improvement to the Russell Woods Pump Station Improvements - in the Town of Lakeshore - in the County of Essex. d) By-law 141-2013, being a By-law to provide for the repair and improvement to the bridge over the 9l Concession Drain - in the Town of Lakeshore - in the County of Essex. e) By-law 142-2013, being a By-law to provide for the repair and improvement to the Doyle Drin - in the Town of Lakeshore - in the County of Essex. f) By-law 144-2013, being a By-law to provide for the repair and improvement to the bridges over the Wilcox Drain (West Side of Lakeshore Road 225 South of South Middle Road) - in the Town of Lakeshore - in the County of Essex. g) By-law 145-2013, being a By-law to provide for the repair and improvement to the St. Clair Pump - in the Town of Lakeshore - in the County of Essex. h) By-law 1-2014, being a By-law to authorize an Interim Tax Levy prior to the adoption of the estimates for the year 2014 and to repeal all other previous Bylaw authorizing an Interim Levy. i) By-law 3-2014, being a By-law to authorize temporary borrowing from time to tome to meet current expenditures during the fiscal year ending December 31, 2014 j) By-law 4-2014, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore k) By-law 5-2014, being a By-law to repeal By-law 38-2014 being a by-law to appoint Pump commissioners for the better maintenance of various municipal pumping systems throughout the Municipality of Lakeshore l) By-law 6-2014, being a By-law to constitute, appoint and empower a Committee of Adjustment; and to appoint a secretary-treasurer to the Committee of Adjustment and to Repeal By-law 139-2013. m) By-law 7-2014, being a By-law to amend By-law 68-99, being a By-law to establish standards for the maintenance and occupancy of all property in the Town of Lakeshore and to repeal By-law 140-2013 n) By-law 9-2014, being a By-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act - 1245 County Road 46. ADJOURN