1. CALL TO ORDER 5: 30 P. M. Mayor) That: 1. Council move into Closed Session at p.m. in accordance with Section 239 ( 2) e) and 0 of the Municipal Act to discuss potential litigation with respect to the Pike Creek Drain. That: 1. Council move out of Closed Session at p.m. 2. PRAYER - 6: 00 P.M. Clerk) 161TI-Al _ l 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
Tax Adjustments under the Municipal Act, 2001 It is recommended that: 1. Council authorize the reductions for Abatements/Rebates in the amount of $5,335.28 for the 2012 and 2013 taxation years.
Public Meeting - Zoning By- law Amendment — ZBA-2- 2014 — Charles & Florence Mailloux (3925 Lakeshore Road 302) Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that Council approve Zoning By-law Amendment Application ZBA- 2- 2014 By-law #33-2014), to: 1) rezone a portion of the agricultural parcel, indicated as the Retained Farmland" on the Key Map, Figure 1, located at 3925 Lakeshore Road 302, in the Town of Lakeshore, from ' Agriculture A)" Zone to an ' Agriculture ( A- 80)" Zone, which shall prohibit a single detached dwelling and recognize the reduced lot area and lot frontage.
Planning Services Report — County Official Plan ( COP) Final Draft It is recommended that: 1. Council take no further action with regard to the County Official Plan. 2. This report be received for information purposes.
PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by Noon on Tuesday April 22, 2014 11b. Rochester Adult Slow-Pitch League Fee Exemption Request It is recommended that: 1. Council deny the request of Rochester Adult Slow-Pitch League to waive fees for rental of the Pavilion in Geralyn Tellier Perdu Park community of St Joachim) for an alcohol licenced event June 13114.
Lakeshore Community Farmer's Market ( Belle River) It is recommended that: 1. Council receive this report for information, and 2. Council support the establishment of a community -based Farmer's Market, and 3. Council authorize the use of Optimist Park each Sunday from June 15th - October 12th for the location of the outdoor market at no charge, save and except Town support expenses, at reasonable charge-back, and 4. Council refer the organizers to the Special Events Committee for the usual review, coordination, and approval.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of April 8, 2014 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 22, 2014 b) Lakeshore Accessibility Advisory Committee Minutes of January 29, 2014 c) Belle River on the Lake BIA Board of Management Meeting Minutes of March 3, 2014 d) Engineering and Infrastructure Services - Semi Annual Drainage Division Activity Report e) Finance and Performance Services - Expenditure Report for March 2014 f) Ontario Provincial Police Report to Lakeshore Police Services Board g) Letter — Mike Gaterell Re: Proposed By -law to legalize the operation of ATVs throughout Lighthouse Cove h) Council Assignments /Monthly Tracking Report i) Community and Development Services - Committee of Adjustment Meeting Minutes of April 16, 2014 j) Canada Day Minutes of February 19, 2014 It is recommended that. Council receive Items 8b through 8j as listed on the Consent Agenda dated April 22, 2014.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Tile Loan Application — Thomas Mullen, 18500 County Road 46 ( Roll No.650- 05300) It is recommended that: 1. Council approve the Tile Loan Application submitted by Thomas Mullen for tiling work that has been performed at Concession SMR, Parts Lots 17 and 18 ( Roll No. 650-05300) in the amount of $50, 000.00 subject to Provincial funding. b) Tile Loan Application — Thomas Mullen, County Road 46, Concession NMR, S. Pt. Lot 17 — (Roll No. 670-00300). It is recommended that: 1. Council approve the Tile Loan Application submitted by Thomas Mullen for tiling work that has been performed at Concession NMR, Part Lot 17 ( Roll No. 670-00300) in the amount of $26,000.00 subject to Provincial funding. c) Pike Creek Drain It is recommended that: 1. A condition assessment be undertaken on the bank of the Pike Creek Drain at the Sood property to ascertain its level of stability and whether any remedial work is required. d) Municipal Drainage Projects Undertaken by Dillon Consulting Ltd. It is recommended that: 1. Council receive this report for information purposes related to recent Municipal Drainage Projects undertaken by Dillon Consulting Ltd. e) Tender Award — Russell Woods Road Reconstruction It is recommended that: 1. Council award the tender for Russell Woods Road Reconstruction to Major Construction ( 2010) Ltd. in the amount of $ 2,236, 717.36 including the applicable portion of the HST). f) Proposed Revisions to the Town of Lakeshore Development Manual It is recommended that: 1. Council approve the proposed revisions to the Town of Lakeshore Development Manual as outlined in this Council Report. g) Tender Award — Comber Side Road Watermain Replacement It is recommended that: 1. Council award the tender for the Comber Side Road Watermain Replacement project to Henry Heyink Construction Ltd. in the amount of $265, 000.00 (excluding HST), 2. Council approve the shortfall of $57,554.00 for the Comber Side Road watermain replacement project from savings of $ 185, 101. 00 already experienced from the East Pike Creek Project. 3. Council approve the remaining savings of $127,437.00 from the 2014 capital watermain replacements be directed to engineering work required for 2015 replacements in the following order: Tisdelle — north of VIA tracks St Pierre Park Lane/ Southwood/Westwood
FINANCE AND PERFORMANCE SERVICES Report from administration re: a) US Cheque Policy It is recommended that 1. Council revoke the Policy not accepting US cheques, money orders or US cash for tax and water payments that was effective June 1, 2001. 2. Council approve the acceptance of US cheques, money order or bank drafts through the mail only and that a convenience fee of $2.00 be applied to the tax or water account to process the US cheque, money order or bank draft. b) Final Levy By- law It is recommended that 1. Council approve
14. CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Designation of Community Event It is recommended that: 1. The Sunsplash event scheduled for July 18, 19 and 20, 2014 is designated as a Community Festival. 15. REPORTS FROM COUNCIL IN CLOSED SESSION 16. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES
NOTICE OF MOTION Councillor McKinlay introduced the following motion at the April 8, 2014 meeting for consideration at the April 22, 2014 meeting. That: Council request administration to meet with the Maidstone Historical Society (the society) with the aim of conveying the Maidstone museum to the society, as is, at no cost. The agreement of sale shall include a first right of refusal clause that would return ownership of the facility to the Town of Lakeshore at no cost in the event that the society no longer operates the site as a museum. As owners of the facility, the society would be responsible for all operating and capital costs. The Town of Lakeshore would provide a yearly grant of $10,000 to the society in the same manner as is provided to the Comber Historical Society. As discussed in a previous administrative report, the Town will move the north boundary line separating the museum property from the Public Works property, northerly approximately 20 feet to allow parking of vehicles on the museum site.
18. QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 19. NON-AGENDA BUSINESS RmIM UT k' I ITT ' _ Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non - Agenda Business.
20. READING OF BY-LAWS brought forward by a member of Council under Non - Agenda Business. That By -law 32 -2014, 33 -2014, 34 -2014, 35 -2014 and 36 -2014 be read a first, second and third time and finally adopted this 22nd day of April 2014 a) By -law 32 -2014, being a By -law to adopt the 2013 assessments on which taxes shall be levied for the years 2014, to levy taxes for the year 2014, and to provide for the collection thereby. b) By -law 33 -2014, being a By -law to amend By -law No. 2 -2012, Zoning Bylaw for the Town of Lakeshore (ZBA -2 -2014) c) By -law 34 -2014, being a By -law to constitute, appoint and empower a Committee of Adjustment; and to appoint a secretary- treasurer to the Committee of Adjustment and to repeal By -law 139 -2013. d) By -law 35 -2014, being a By -law to repeal By -law 47 -2012 to establish a Municipal Heritage Committee. e) By -law 36 -2014, being a By -law to confirm the proceedings of the Council of the Town of Lakeshore. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND I_111W1T: 1A That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Apr 22, 2014 Town Council Archives
1. CALL TO ORDER 5: 30 P. M. Mayor) That: 1. Council move into Closed Session at p.m. in accordance with Section 239 ( 2) e) and 0 of the Municipal Act to discuss potential litigation with respect to the Pike Creek Drain. That: 1. Council move out of Closed Session at p.m. 2. PRAYER - 6: 00 P.M. Clerk) 161TI-Al _ l 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
Tax Adjustments under the Municipal Act, 2001 It is recommended that: 1. Council authorize the reductions for Abatements/Rebates in the amount of $5,335.28 for the 2012 and 2013 taxation years.
Public Meeting - Zoning By- law Amendment — ZBA-2- 2014 — Charles & Florence Mailloux (3925 Lakeshore Road 302) Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that Council approve Zoning By-law Amendment Application ZBA- 2- 2014 By-law #33-2014), to: 1) rezone a portion of the agricultural parcel, indicated as the Retained Farmland" on the Key Map, Figure 1, located at 3925 Lakeshore Road 302, in the Town of Lakeshore, from ' Agriculture A)" Zone to an ' Agriculture ( A- 80)" Zone, which shall prohibit a single detached dwelling and recognize the reduced lot area and lot frontage.
Planning Services Report — County Official Plan ( COP) Final Draft It is recommended that: 1. Council take no further action with regard to the County Official Plan. 2. This report be received for information purposes.
PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by Noon on Tuesday April 22, 2014 11b. Rochester Adult Slow-Pitch League Fee Exemption Request It is recommended that: 1. Council deny the request of Rochester Adult Slow-Pitch League to waive fees for rental of the Pavilion in Geralyn Tellier Perdu Park community of St Joachim) for an alcohol licenced event June 13114.
Lakeshore Community Farmer's Market ( Belle River) It is recommended that: 1. Council receive this report for information, and 2. Council support the establishment of a community -based Farmer's Market, and 3. Council authorize the use of Optimist Park each Sunday from June 15th - October 12th for the location of the outdoor market at no charge, save and except Town support expenses, at reasonable charge-back, and 4. Council refer the organizers to the Special Events Committee for the usual review, coordination, and approval.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of April 8, 2014 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 22, 2014 b) Lakeshore Accessibility Advisory Committee Minutes of January 29, 2014 c) Belle River on the Lake BIA Board of Management Meeting Minutes of March 3, 2014 d) Engineering and Infrastructure Services - Semi Annual Drainage Division Activity Report e) Finance and Performance Services - Expenditure Report for March 2014 f) Ontario Provincial Police Report to Lakeshore Police Services Board g) Letter — Mike Gaterell Re: Proposed By -law to legalize the operation of ATVs throughout Lighthouse Cove h) Council Assignments /Monthly Tracking Report i) Community and Development Services - Committee of Adjustment Meeting Minutes of April 16, 2014 j) Canada Day Minutes of February 19, 2014 It is recommended that. Council receive Items 8b through 8j as listed on the Consent Agenda dated April 22, 2014.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Tile Loan Application — Thomas Mullen, 18500 County Road 46 ( Roll No.650- 05300) It is recommended that: 1. Council approve the Tile Loan Application submitted by Thomas Mullen for tiling work that has been performed at Concession SMR, Parts Lots 17 and 18 ( Roll No. 650-05300) in the amount of $50, 000.00 subject to Provincial funding. b) Tile Loan Application — Thomas Mullen, County Road 46, Concession NMR, S. Pt. Lot 17 — (Roll No. 670-00300). It is recommended that: 1. Council approve the Tile Loan Application submitted by Thomas Mullen for tiling work that has been performed at Concession NMR, Part Lot 17 ( Roll No. 670-00300) in the amount of $26,000.00 subject to Provincial funding. c) Pike Creek Drain It is recommended that: 1. A condition assessment be undertaken on the bank of the Pike Creek Drain at the Sood property to ascertain its level of stability and whether any remedial work is required. d) Municipal Drainage Projects Undertaken by Dillon Consulting Ltd. It is recommended that: 1. Council receive this report for information purposes related to recent Municipal Drainage Projects undertaken by Dillon Consulting Ltd. e) Tender Award — Russell Woods Road Reconstruction It is recommended that: 1. Council award the tender for Russell Woods Road Reconstruction to Major Construction ( 2010) Ltd. in the amount of $ 2,236, 717.36 including the applicable portion of the HST). f) Proposed Revisions to the Town of Lakeshore Development Manual It is recommended that: 1. Council approve the proposed revisions to the Town of Lakeshore Development Manual as outlined in this Council Report. g) Tender Award — Comber Side Road Watermain Replacement It is recommended that: 1. Council award the tender for the Comber Side Road Watermain Replacement project to Henry Heyink Construction Ltd. in the amount of $265, 000.00 (excluding HST), 2. Council approve the shortfall of $57,554.00 for the Comber Side Road watermain replacement project from savings of $ 185, 101. 00 already experienced from the East Pike Creek Project. 3. Council approve the remaining savings of $127,437.00 from the 2014 capital watermain replacements be directed to engineering work required for 2015 replacements in the following order: Tisdelle — north of VIA tracks St Pierre Park Lane/ Southwood/Westwood
FINANCE AND PERFORMANCE SERVICES Report from administration re: a) US Cheque Policy It is recommended that 1. Council revoke the Policy not accepting US cheques, money orders or US cash for tax and water payments that was effective June 1, 2001. 2. Council approve the acceptance of US cheques, money order or bank drafts through the mail only and that a convenience fee of $2.00 be applied to the tax or water account to process the US cheque, money order or bank draft. b) Final Levy By- law It is recommended that 1. Council approve
14. CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Designation of Community Event It is recommended that: 1. The Sunsplash event scheduled for July 18, 19 and 20, 2014 is designated as a Community Festival. 15. REPORTS FROM COUNCIL IN CLOSED SESSION 16. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES
NOTICE OF MOTION Councillor McKinlay introduced the following motion at the April 8, 2014 meeting for consideration at the April 22, 2014 meeting. That: Council request administration to meet with the Maidstone Historical Society (the society) with the aim of conveying the Maidstone museum to the society, as is, at no cost. The agreement of sale shall include a first right of refusal clause that would return ownership of the facility to the Town of Lakeshore at no cost in the event that the society no longer operates the site as a museum. As owners of the facility, the society would be responsible for all operating and capital costs. The Town of Lakeshore would provide a yearly grant of $10,000 to the society in the same manner as is provided to the Comber Historical Society. As discussed in a previous administrative report, the Town will move the north boundary line separating the museum property from the Public Works property, northerly approximately 20 feet to allow parking of vehicles on the museum site.
18. QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 19. NON-AGENDA BUSINESS RmIM UT k' I ITT ' _ Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non - Agenda Business.
20. READING OF BY-LAWS brought forward by a member of Council under Non - Agenda Business. That By -law 32 -2014, 33 -2014, 34 -2014, 35 -2014 and 36 -2014 be read a first, second and third time and finally adopted this 22nd day of April 2014 a) By -law 32 -2014, being a By -law to adopt the 2013 assessments on which taxes shall be levied for the years 2014, to levy taxes for the year 2014, and to provide for the collection thereby. b) By -law 33 -2014, being a By -law to amend By -law No. 2 -2012, Zoning Bylaw for the Town of Lakeshore (ZBA -2 -2014) c) By -law 34 -2014, being a By -law to constitute, appoint and empower a Committee of Adjustment; and to appoint a secretary- treasurer to the Committee of Adjustment and to repeal By -law 139 -2013. d) By -law 35 -2014, being a By -law to repeal By -law 47 -2012 to establish a Municipal Heritage Committee. e) By -law 36 -2014, being a By -law to confirm the proceedings of the Council of the Town of Lakeshore. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND I_111W1T: 1A That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.