1. CALL TO ORDER 6:00 P.M. (Mayor) 2. PRAYER (Clerk) 3. APPROVAL OF SUPPLEMENTARY AGENDA
RECOGNITION a) Donations to the Atlas Tube Centre • Town of Lakeshore Youth Council b) Team Lakeshore - Girls Soccer Team, International Children's Games - Australia
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of July 15, 2014 b) Regular Council Meeting Minutes of August 12, 2014 / It is recommended that: Council approve Item 8a and 8b as listed on the Consent Agenda dated September 9, 2014 c) Drainage Board Minutes of August 5, 2014 d) County of Essex - Support for Resolution Re: Accountability Act e) County of Essex - Support for Resolution Re: Cancellation of the Municipal Hazardous or Special Waste (MHSW) - Phase 2 Program f) Town of Tecumseh - Thank you letter Re: Fire at the Bonduelle Food Processing Facility in Tecumseh g) Community and Development Services - Building Activity Report - August 2014 h) Community and Development Services - Committee of Adjustment for August 20, 2014 i) Engineering and Infrastructure Services - Lakeshore Drinking Water System Inspection Report Tecumseh Distribution System j) Finance and Performance Services - Expenditure Report for July 2014 k) Community and Development Services - Property Standards l) Council Assignments / Monthly Tracking Report / It is recommended that: Council receive Items 8c through 81 as listed on the Consent Agenda dated September 9, 2014.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re; a) Planning Services Report - Review of Park Fees (Cash-in-lieu of Parkland Payments) under the Planning Act / It is recommended: 1. That this Staff Report be received for information; 2. And that Administration review its park fees as part of its 5 year Official Plan Review starting in 2015, which would involve an update to the Community Services Master Plan (Parks and Recreation Plan) to assist the Town in providing direction for planning and development of the Town's parks and outdoor recreation facilities over the next 20 years; and 3. And that a key recommendation of the (Parks and Recreation Plan) is to develop a parkland dedication by-law to facilitate the implementation of the Plan; being the amount of "land" or "cash-in-lieu" of land that should be funded from the parkland dedication bylaw, with the objective to maximize land and revenue opportunities for parks and other recreational purposes, but with an approach that is fair and equitable to residents and developers in the Town of Lakeshore.
Petroleum and Natural Gas Lease and Grant - Dundee Oil and Gas / It is recommended that: 1. Council adopt Bylaw 98-2014 to execute the Agreement of Lease with Dundee Oil and Gas Company for the properties PT 12 CON 5 ROCHESTER DESIGNATED AS PTS 1,3 12R23648; Lakeshore (now known as PIN 75052¬0154), and PT LT 12 CON 5 ROCHESTER PT 12R15508, AS IN R930604; Lakeshore (now known as PIN 75052-0016) for a period of five (5) years commencing from the date of execution, and; 2. Council authorize the Mayor and Clerk to endorse the documents on the Town's behalf.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Winter Control Tender 2014-2017 / It is recommended that: 1. Council authorize administration to issue the Winter Control Tender (2014-2017) based on the amendments recommended in the attached report.
Tender Award - Russell Woods Pumping Station Improvements / It is recommended that: 1. Council award the Russell Woods Pumping Station Improvements to Rorison Industrial Electric Ltd for the tender price of $124,200 (excluding HST).
FINANCE AND PERFORMANCE SERVICES Report from administration re: a) Tilbury Arena Agreement - By-law 84-2014 / It is recommended that: 1. Council approve the signing of By-law 84-2014 and the agreement for a three-year shared-use with the Municipality of Chatham-Kent for the operation of the Tilbury Memorial Arena.
Ontario and Small Communities Fund Grants / It is recommended that: 1. Council approve an application under the Ontario Community Infrastructure Fund for the replacement of Tisdelle watermain which is the Town's top priority requesting a grant of $300,000. 2. Council approve an application under the Building Canada Fund -Small Communities Fund for the construction of a wastewater treatment plant in Stoney Point which is the Town's top priority requesting a grant of $11.3 million.
2003-2013 Review / It is recommended that: 1. Council receive this report for information and consider the recommendations contained when deliberating the 2015 budget and for future strategic planning sessions.
Genermark Property Tax Write-Off / It is recommended that: 1. Council authorize the write-off of the 2014 property taxes and late payment charges for the Genermark property, roll #'s 050-000-09950¬0000; 050-000-10000-0000; 050-000-10050-0000; and 050-000¬10075-0000 as uncollectible and the County and School Board shares be charged back accordingly.
Uncollectible Property Taxes / It is recommended that: 1. Council authorize the write-off of the property taxes and late payment charges as uncollectible for the following roll numbers: Roll # 220.000.05801.0000 - Elmstead Rd Roll # 250.000.08110.0000 - West River Street Roll # 590.000.08000.0000 - Rochester Townline Roll # 610.000.31405.0000 - Riverside Rd Roll # 720.000.07001.0000 - Admiral Drive Roll # 720.000.07801.0000 - Admiral Drive Roll # 720.000.09301.0000 - Admiral Drive Roil # 720.000.26600.0000 - Peninsula St Roll # 730.000.12203.0000 - Melody Drive Roll # 730.000.39403.0000 - St Clair Road Roll # 740.000.14900.0000 - 10832 St Clair Rd Roll # 999.000.99999.0000 - Road allowance
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. READING OF BY-LAWS / That By-law 45-2014 be read a third time and finally adopted this 9th day of September, 2014 I That By-law 84-2014, 95-2014, 97-2014 and 98-2014 be read a first, second and third time and finally adopted this 9th day of September, 2014 a) By-law 45-2014, being a By-law to provide for the repairs and improvement to the Bridge over the Girard Drain b) By-law 84-2014, being a By-law to authorize the execution of an agreement between the Corporation of the Town of Lakeshore and The Corporation of the Municipality of Chatham-Kent c) By-law 95-2014, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway, more particularly described in Schedule "A" attached and to repeal By-law 141-2008 d) By-law 97-2014, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. e) By-law 98-2014, being a By-law to authorize the execution of an agreement between the Corporation of the Town of Lakeshore and Dundee Oil and Gas Ltd. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT / That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Sep 09, 2014 Town Council Archives
1. CALL TO ORDER 6:00 P.M. (Mayor) 2. PRAYER (Clerk) 3. APPROVAL OF SUPPLEMENTARY AGENDA
RECOGNITION a) Donations to the Atlas Tube Centre • Town of Lakeshore Youth Council b) Team Lakeshore - Girls Soccer Team, International Children's Games - Australia
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of July 15, 2014 b) Regular Council Meeting Minutes of August 12, 2014 / It is recommended that: Council approve Item 8a and 8b as listed on the Consent Agenda dated September 9, 2014 c) Drainage Board Minutes of August 5, 2014 d) County of Essex - Support for Resolution Re: Accountability Act e) County of Essex - Support for Resolution Re: Cancellation of the Municipal Hazardous or Special Waste (MHSW) - Phase 2 Program f) Town of Tecumseh - Thank you letter Re: Fire at the Bonduelle Food Processing Facility in Tecumseh g) Community and Development Services - Building Activity Report - August 2014 h) Community and Development Services - Committee of Adjustment for August 20, 2014 i) Engineering and Infrastructure Services - Lakeshore Drinking Water System Inspection Report Tecumseh Distribution System j) Finance and Performance Services - Expenditure Report for July 2014 k) Community and Development Services - Property Standards l) Council Assignments / Monthly Tracking Report / It is recommended that: Council receive Items 8c through 81 as listed on the Consent Agenda dated September 9, 2014.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re; a) Planning Services Report - Review of Park Fees (Cash-in-lieu of Parkland Payments) under the Planning Act / It is recommended: 1. That this Staff Report be received for information; 2. And that Administration review its park fees as part of its 5 year Official Plan Review starting in 2015, which would involve an update to the Community Services Master Plan (Parks and Recreation Plan) to assist the Town in providing direction for planning and development of the Town's parks and outdoor recreation facilities over the next 20 years; and 3. And that a key recommendation of the (Parks and Recreation Plan) is to develop a parkland dedication by-law to facilitate the implementation of the Plan; being the amount of "land" or "cash-in-lieu" of land that should be funded from the parkland dedication bylaw, with the objective to maximize land and revenue opportunities for parks and other recreational purposes, but with an approach that is fair and equitable to residents and developers in the Town of Lakeshore.
Petroleum and Natural Gas Lease and Grant - Dundee Oil and Gas / It is recommended that: 1. Council adopt Bylaw 98-2014 to execute the Agreement of Lease with Dundee Oil and Gas Company for the properties PT 12 CON 5 ROCHESTER DESIGNATED AS PTS 1,3 12R23648; Lakeshore (now known as PIN 75052¬0154), and PT LT 12 CON 5 ROCHESTER PT 12R15508, AS IN R930604; Lakeshore (now known as PIN 75052-0016) for a period of five (5) years commencing from the date of execution, and; 2. Council authorize the Mayor and Clerk to endorse the documents on the Town's behalf.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Winter Control Tender 2014-2017 / It is recommended that: 1. Council authorize administration to issue the Winter Control Tender (2014-2017) based on the amendments recommended in the attached report.
Tender Award - Russell Woods Pumping Station Improvements / It is recommended that: 1. Council award the Russell Woods Pumping Station Improvements to Rorison Industrial Electric Ltd for the tender price of $124,200 (excluding HST).
FINANCE AND PERFORMANCE SERVICES Report from administration re: a) Tilbury Arena Agreement - By-law 84-2014 / It is recommended that: 1. Council approve the signing of By-law 84-2014 and the agreement for a three-year shared-use with the Municipality of Chatham-Kent for the operation of the Tilbury Memorial Arena.
Ontario and Small Communities Fund Grants / It is recommended that: 1. Council approve an application under the Ontario Community Infrastructure Fund for the replacement of Tisdelle watermain which is the Town's top priority requesting a grant of $300,000. 2. Council approve an application under the Building Canada Fund -Small Communities Fund for the construction of a wastewater treatment plant in Stoney Point which is the Town's top priority requesting a grant of $11.3 million.
2003-2013 Review / It is recommended that: 1. Council receive this report for information and consider the recommendations contained when deliberating the 2015 budget and for future strategic planning sessions.
Genermark Property Tax Write-Off / It is recommended that: 1. Council authorize the write-off of the 2014 property taxes and late payment charges for the Genermark property, roll #'s 050-000-09950¬0000; 050-000-10000-0000; 050-000-10050-0000; and 050-000¬10075-0000 as uncollectible and the County and School Board shares be charged back accordingly.
Uncollectible Property Taxes / It is recommended that: 1. Council authorize the write-off of the property taxes and late payment charges as uncollectible for the following roll numbers: Roll # 220.000.05801.0000 - Elmstead Rd Roll # 250.000.08110.0000 - West River Street Roll # 590.000.08000.0000 - Rochester Townline Roll # 610.000.31405.0000 - Riverside Rd Roll # 720.000.07001.0000 - Admiral Drive Roll # 720.000.07801.0000 - Admiral Drive Roll # 720.000.09301.0000 - Admiral Drive Roil # 720.000.26600.0000 - Peninsula St Roll # 730.000.12203.0000 - Melody Drive Roll # 730.000.39403.0000 - St Clair Road Roll # 740.000.14900.0000 - 10832 St Clair Rd Roll # 999.000.99999.0000 - Road allowance
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. READING OF BY-LAWS / That By-law 45-2014 be read a third time and finally adopted this 9th day of September, 2014 I That By-law 84-2014, 95-2014, 97-2014 and 98-2014 be read a first, second and third time and finally adopted this 9th day of September, 2014 a) By-law 45-2014, being a By-law to provide for the repairs and improvement to the Bridge over the Girard Drain b) By-law 84-2014, being a By-law to authorize the execution of an agreement between the Corporation of the Town of Lakeshore and The Corporation of the Municipality of Chatham-Kent c) By-law 95-2014, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway, more particularly described in Schedule "A" attached and to repeal By-law 141-2008 d) By-law 97-2014, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. e) By-law 98-2014, being a By-law to authorize the execution of an agreement between the Corporation of the Town of Lakeshore and Dundee Oil and Gas Ltd. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT / That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.