DELEGATIONS Richard Wyma, ERCA General Manager and Chair Ed Sleimen — 2015 Budget and 2014 year in review
Matt Sanders - Team Lakeshore Soccer Presentation Re: International Children' s Games held in Australia
Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of March 24, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 14, 2015. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. c) Windsor Essex County Health Unit Notice of Action under Ontario Regulation 199/03 West Nile Virus Response — Larviciding d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities e) Community and Development Services — Committee of Adjustment Minutes for March 25, 2015 f) Police Services Board Meeting Minutes of January 26, 2015 g) Police Services Board Meeting Minutes of February 19, 2015 h) Lincoln M. Alexander Award 2015 ( circulated to schools and service clubs) i) Council Assignment/Monthly Tracking Report j) Drainage Board Minutes of March 9, 2015 k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro 1) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontario m) Senior Achievement Award ( circulated to schools and service clubs) n) Administration — County of Essex Construction and Rehabilitation Projects o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation p) Community & Development Services — Dedicated Community Rooms at Libro and Comber Community Centre q) Community & Development Services — Tariff of Fees Regarding Room Rentals. It is recommended that.- Council receive Items 8b through 8q as listed on the Consent Agenda dated April 14, 2015.
a) Regular Council Meeting Minutes of March 24, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 14, 2015. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities f) Police Services Board Meeting Minutes of January 26, 2015 i) Council Assignment/Monthly Tracking Report k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro l) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontar o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation
Matt Sanders - Team Lakeshore Soccer Presentation Re: International Children' s Games held in Australia
a) Regular Council Meeting Minutes of March 24, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 14, 2015. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities f) Police Services Board Meeting Minutes of January 26, 2015 i) Council Assignment/Monthly Tracking Report k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro l) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontar o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation
Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. c) Windsor Essex County Health Unit Notice of Action under Ontario Regulation 199/03 West Nile Virus Response — Larviciding d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities e) Community and Development Services — Committee of Adjustment Minutes for March 25, 2015 f) Police Services Board Meeting Minutes of January 26, 2015 g) Police Services Board Meeting Minutes of February 19, 2015 h) Lincoln M. Alexander Award 2015 ( circulated to schools and service clubs) i) Council Assignment/Monthly Tracking Report j) Drainage Board Minutes of March 9, 2015 k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro 1) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontario m) Senior Achievement Award ( circulated to schools and service clubs) n) Administration — County of Essex Construction and Rehabilitation Projects o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation p) Community & Development Services — Dedicated Community Rooms at Libro and Comber Community Centre q) Community & Development Services — Tariff of Fees Regarding Room Rentals. It is recommended that.- Council receive Items 8b through 8q as listed on the Consent Agenda dated April 14, 2015.
COMMUNITY AND DEVELOPMENT SERVICE Report from administration re: a) Police Services Board — Crime Stoppers Bumper Stickers It is recommended that. 1. Council authorize the application to all Town vehicles a Crime Stoppers awareness bumper sticker to all Town vehicles.
Engineering and Infrastructure Services Report from administration re: a) Purchase of Lands — St. Clair Road Pathway Phase 3 It is recommended that: 1. Council approve the purchase of lands shown on the attached drawing to facilitate the construction of Phase 3 of the St. Clair Road Pathway; and 2. Council authorize the Mayor and Clerk to execute the attached agreement of purchase and sale as well as all other documentation required to complete this transaction.
b) Pearl Street- Stover Street Reconstruction It is recommended that. 1. Council authorize administration to proceed to tender for the reconstruction of Pearl Street from Patillo Road to the east dead end, and Stover Street from Pearl Street to Tecumseh Road.
c) ELK Energy Service Charge for Access to Hydro Poles It is recommended that. 1. Council receive the following report for information regarding a new service charge from ELK Energy. 2. Council direct administration to enter into discussions with ELK Energy regarding the proposed service charge to determine the validity of these same charges, and then report back to Council.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Designation of Sunsplash as an event of Municipal Significance It is recommended that: 1. The Sunsplash event scheduled for July 23, 24, 25 and 26, 2015 is designated as an event of Municipal Significance.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. Reading of By Laws That By-law 24-2015 be read a first and second time and provisionally adopted this 14th day of April, 2015. That By-law 5-2015 and By-law 11- 2015 be read a third time and finally adopted this 14th day of April, 2015. That By-law 29-2015, and By-law 35-2015 be read a first, second and third time and finally adopted this 14th day of April 2015. a) By- law 5- 2015, being a By- law to provide for the repairs and improvements to the Vinters Drain. b) By- law 11 -2015, being a By- law to provide for the repairs and improvements to the bridge over the Beau I ieu- LeBoeuf Drain. c) By- law 24-2015, being a By- law to provide for the repairs and improvements to the 5th Concession Drain. d) By- law 29-2015, being a By-law to repeal By- law 35-2014 to establish a Municipal Heritage Committee. e) By- law 35-2015, being a By- law to confirm the proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Apr 14, 2015 Regular Council Meeting
DELEGATIONS Richard Wyma, ERCA General Manager and Chair Ed Sleimen — 2015 Budget and 2014 year in review
Matt Sanders - Team Lakeshore Soccer Presentation Re: International Children' s Games held in Australia
Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of March 24, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 14, 2015. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. c) Windsor Essex County Health Unit Notice of Action under Ontario Regulation 199/03 West Nile Virus Response — Larviciding d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities e) Community and Development Services — Committee of Adjustment Minutes for March 25, 2015 f) Police Services Board Meeting Minutes of January 26, 2015 g) Police Services Board Meeting Minutes of February 19, 2015 h) Lincoln M. Alexander Award 2015 ( circulated to schools and service clubs) i) Council Assignment/Monthly Tracking Report j) Drainage Board Minutes of March 9, 2015 k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro 1) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontario m) Senior Achievement Award ( circulated to schools and service clubs) n) Administration — County of Essex Construction and Rehabilitation Projects o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation p) Community & Development Services — Dedicated Community Rooms at Libro and Comber Community Centre q) Community & Development Services — Tariff of Fees Regarding Room Rentals. It is recommended that.- Council receive Items 8b through 8q as listed on the Consent Agenda dated April 14, 2015.
a) Regular Council Meeting Minutes of March 24, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 14, 2015. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities f) Police Services Board Meeting Minutes of January 26, 2015 i) Council Assignment/Monthly Tracking Report k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro l) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontar o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation
Matt Sanders - Team Lakeshore Soccer Presentation Re: International Children' s Games held in Australia
a) Regular Council Meeting Minutes of March 24, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 14, 2015. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities f) Police Services Board Meeting Minutes of January 26, 2015 i) Council Assignment/Monthly Tracking Report k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro l) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontar o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation
Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. b) Financial Services — Use of Savings Derived from Conversion to LED Streetlights. c) Windsor Essex County Health Unit Notice of Action under Ontario Regulation 199/03 West Nile Virus Response — Larviciding d) Hydro One Power Outages in Belle River and Lighthouse Cove Communities e) Community and Development Services — Committee of Adjustment Minutes for March 25, 2015 f) Police Services Board Meeting Minutes of January 26, 2015 g) Police Services Board Meeting Minutes of February 19, 2015 h) Lincoln M. Alexander Award 2015 ( circulated to schools and service clubs) i) Council Assignment/Monthly Tracking Report j) Drainage Board Minutes of March 9, 2015 k) The Township of Madawaska Valley - Support of Resolution Re: Lowering the Cost of Hydro 1) Ministry of Transportation — Letter Concerning the Speed Limits on Highway 77 around the Communities of Staples, Ontario m) Senior Achievement Award ( circulated to schools and service clubs) n) Administration — County of Essex Construction and Rehabilitation Projects o) Union Water Supply System — Letter - Re: Union Water Supply's Position on Mandatory Fluoridation p) Community & Development Services — Dedicated Community Rooms at Libro and Comber Community Centre q) Community & Development Services — Tariff of Fees Regarding Room Rentals. It is recommended that.- Council receive Items 8b through 8q as listed on the Consent Agenda dated April 14, 2015.
COMMUNITY AND DEVELOPMENT SERVICE Report from administration re: a) Police Services Board — Crime Stoppers Bumper Stickers It is recommended that. 1. Council authorize the application to all Town vehicles a Crime Stoppers awareness bumper sticker to all Town vehicles.
Engineering and Infrastructure Services Report from administration re: a) Purchase of Lands — St. Clair Road Pathway Phase 3 It is recommended that: 1. Council approve the purchase of lands shown on the attached drawing to facilitate the construction of Phase 3 of the St. Clair Road Pathway; and 2. Council authorize the Mayor and Clerk to execute the attached agreement of purchase and sale as well as all other documentation required to complete this transaction.
b) Pearl Street- Stover Street Reconstruction It is recommended that. 1. Council authorize administration to proceed to tender for the reconstruction of Pearl Street from Patillo Road to the east dead end, and Stover Street from Pearl Street to Tecumseh Road.
c) ELK Energy Service Charge for Access to Hydro Poles It is recommended that. 1. Council receive the following report for information regarding a new service charge from ELK Energy. 2. Council direct administration to enter into discussions with ELK Energy regarding the proposed service charge to determine the validity of these same charges, and then report back to Council.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Designation of Sunsplash as an event of Municipal Significance It is recommended that: 1. The Sunsplash event scheduled for July 23, 24, 25 and 26, 2015 is designated as an event of Municipal Significance.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. Reading of By Laws That By-law 24-2015 be read a first and second time and provisionally adopted this 14th day of April, 2015. That By-law 5-2015 and By-law 11- 2015 be read a third time and finally adopted this 14th day of April, 2015. That By-law 29-2015, and By-law 35-2015 be read a first, second and third time and finally adopted this 14th day of April 2015. a) By- law 5- 2015, being a By- law to provide for the repairs and improvements to the Vinters Drain. b) By- law 11 -2015, being a By- law to provide for the repairs and improvements to the bridge over the Beau I ieu- LeBoeuf Drain. c) By- law 24-2015, being a By- law to provide for the repairs and improvements to the 5th Concession Drain. d) By- law 29-2015, being a By-law to repeal By- law 35-2014 to establish a Municipal Heritage Committee. e) By- law 35-2015, being a By- law to confirm the proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT