5. DELEGATIONS a) MURF Steering Committee — 5: 00 p.m. 1. MURF — Project Status Overview/ Meeting Expectations 2. Phase 1 - Construction Close out Status/ Project Budget Funding Update 3. Phase 2 — Construction Status and Funding Update 4. SEED — Council Decision/ Staff Report 5. General Deficiencies for Phase 1 — Staff Report/Wall Treatment 6. Pedestrian Bridge over 4th Concession Drain — Council Decision/ Staff Report
b) Belle River Minor Soccer Phase III at the ATLAS Tube Centre — Darin Schiller, Director of House League and Dave Hartleib, President. It is recommended that. 1. Council receive this report as background information to the delegation from Belle River Minor Soccer (BRMS), and, 2. Council direct administration to proceed with the conceptual lay-out of additional fields and develop construction costing for Council to consider at a later date.
c) OPP Contract — Sgt. Kevin Hummel, Insp. Glen Miller and Sgt. Dino Tsitomeneas It is recommended that: 1. Council approve the Lakeshore Police Services Board recommendation to enter into a new OPP contract for term of five (5) years, and; 2. Council approve the Lakeshore Police Services Board recommendation to exclude enhancements from the new contract, thereby terminating additional charges for a local contract sergeant enhancement, including related support costs, and, 3. Administration further recommends the termination of support for the enhancement of two ( 2) desktop computers and two ( 2) laptop computers, and, 4. Council give three readings to By-law 32-2015 , being a bylaw to contract policing services with the OPP for a five-year term, and to authorize the Mayor and Clerk to sign the agreement in a form satisfactory to the Town's Solicitor.
6. PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. Paul Chevalier, Item 7 f) Water and Waste water Buy in fees Rob Zack, Item 7 f) Water and Wastewater Buy in fees
7. CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item( s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of April 14, 2015 It is recommended that. Council approve Item 8a as listed on the Consent Agenda dated April 28, 2015 b) Minutes of Lakeshore Municipal Heritage Committee c) Letter - Rita Boileau and family Re: Father Masse plaque d) Town of Essex — Support of Resolution — Re: Funding Formula for Rural Schools e) Administration — Clerk's Division - Notice requirement related to By-law 70-2010 f) Finance Services — Water and Wastewater Buy- In Fees By- law 70-2010 g) Belle River-On the Lake BIA Board of Management Meeting Minutes — March 2, 2015 h) Finance Services — Expenditure Report for March 2015 i) Committee of Adjustment Meeting Minutes — April 22, 2015 j) Canadian Pacific — Re: 2015 Vegetation Control Program k) IESO — Letter — Re: Development of a 20-year Electricity Plan for Windsor-Essex 1) Drinking Water Source Protection — Re: Essex Region Source Protection Plan Approved
8. ANNOUNCEMENTS BY THE MAYOR 9. COMPLETION OF UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 10. COMMUNITY AND DEVELOPMENT SERVICES
11. ENGINEERING AND INFRASTRUCTURE SERVICES 1r*=- a) Tender Award — Single Axle Cab and Chassis It is recommended that. Council award the tender for the replacement of Public Works Services' Truck 315 to Team Truck Centers for the Single Axle Cab and Chassis in the amount of $222,430.32 ( including the applicable portion of the HST), and that the over-expenditure of $ 17,430.92 be funded from the Vehicles and Equipment Lifecycle Reserve account.
b) Tender Award — First Street Gravity Overflow It is recommended that. Council award the tender for the First Street Gravity Overflow to SLR Contracting Group Inc. in the amount of $456,291. 84 ( including the applicable portion of the HST).
c) Tender Award — Myers Road Rehabilitation It is recommended that. 1. Council award the tender for Myers Road Rehabilitation to Shepley Road Maintenance Ltd. in the total amount of $360,915.75 (inclusive of the applicable portion of the HST); and 2. That the Manager of Public Works Services be authorized to adjust the contract amount based on actual quantities of emulsion, aggregate and granular materials required for the completion of this project.
d) Crossing Guard Policy It is recommended that: Council approve the attached draft Crossing Guard Policy.
e) Tender Award — Tisdelle Dr. Water Main Replacement It is recommended that: Council award the tender for the Tisdelle Dr. Water Main Replacement project to Henry Heyink Construction Ltd. in the amount of $247,500.00 excluding HST). 12. FINANCE SERVICES 13. CHIEF ADMINISTRATIVE OFFICER 14. REPORTS FROM COUNCIL IN CLOSED SESSION 15. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES fluvm! • • 1 Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 18. NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
19. READING OF THE BYLAWS That By-law 32-2015, 38-2015 and 39-2015 be read a first, second and third time and finally adopted this 28th day of April 2015. a) By-law 32-2015, being a by-law to authorize the execution of an agreement pertaining to provision of Police Services between Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services and the Corporation of the Town of Lakeshore. b) By- law 38-2015, being a by- law to amend By- law 68- 99, being a By- law to establish standards for all maintenance and occupancy of all property in the Town of Lakeshore and to repeal By- law 7-2014- Appoint Property Standards Committee. c) By- law 39-2015, being a by- law to confirm the proceedings of the Council of the Town of Lakeshore. 20. ADJOURNMENT That Lakeshore Council adjourn its meeting at - p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Apr 28, 2015 Regular Council Meeting
5. DELEGATIONS a) MURF Steering Committee — 5: 00 p.m. 1. MURF — Project Status Overview/ Meeting Expectations 2. Phase 1 - Construction Close out Status/ Project Budget Funding Update 3. Phase 2 — Construction Status and Funding Update 4. SEED — Council Decision/ Staff Report 5. General Deficiencies for Phase 1 — Staff Report/Wall Treatment 6. Pedestrian Bridge over 4th Concession Drain — Council Decision/ Staff Report
b) Belle River Minor Soccer Phase III at the ATLAS Tube Centre — Darin Schiller, Director of House League and Dave Hartleib, President. It is recommended that. 1. Council receive this report as background information to the delegation from Belle River Minor Soccer (BRMS), and, 2. Council direct administration to proceed with the conceptual lay-out of additional fields and develop construction costing for Council to consider at a later date.
c) OPP Contract — Sgt. Kevin Hummel, Insp. Glen Miller and Sgt. Dino Tsitomeneas It is recommended that: 1. Council approve the Lakeshore Police Services Board recommendation to enter into a new OPP contract for term of five (5) years, and; 2. Council approve the Lakeshore Police Services Board recommendation to exclude enhancements from the new contract, thereby terminating additional charges for a local contract sergeant enhancement, including related support costs, and, 3. Administration further recommends the termination of support for the enhancement of two ( 2) desktop computers and two ( 2) laptop computers, and, 4. Council give three readings to By-law 32-2015 , being a bylaw to contract policing services with the OPP for a five-year term, and to authorize the Mayor and Clerk to sign the agreement in a form satisfactory to the Town's Solicitor.
6. PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. Paul Chevalier, Item 7 f) Water and Waste water Buy in fees Rob Zack, Item 7 f) Water and Wastewater Buy in fees
7. CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item( s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of April 14, 2015 It is recommended that. Council approve Item 8a as listed on the Consent Agenda dated April 28, 2015 b) Minutes of Lakeshore Municipal Heritage Committee c) Letter - Rita Boileau and family Re: Father Masse plaque d) Town of Essex — Support of Resolution — Re: Funding Formula for Rural Schools e) Administration — Clerk's Division - Notice requirement related to By-law 70-2010 f) Finance Services — Water and Wastewater Buy- In Fees By- law 70-2010 g) Belle River-On the Lake BIA Board of Management Meeting Minutes — March 2, 2015 h) Finance Services — Expenditure Report for March 2015 i) Committee of Adjustment Meeting Minutes — April 22, 2015 j) Canadian Pacific — Re: 2015 Vegetation Control Program k) IESO — Letter — Re: Development of a 20-year Electricity Plan for Windsor-Essex 1) Drinking Water Source Protection — Re: Essex Region Source Protection Plan Approved
8. ANNOUNCEMENTS BY THE MAYOR 9. COMPLETION OF UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 10. COMMUNITY AND DEVELOPMENT SERVICES
11. ENGINEERING AND INFRASTRUCTURE SERVICES 1r*=- a) Tender Award — Single Axle Cab and Chassis It is recommended that. Council award the tender for the replacement of Public Works Services' Truck 315 to Team Truck Centers for the Single Axle Cab and Chassis in the amount of $222,430.32 ( including the applicable portion of the HST), and that the over-expenditure of $ 17,430.92 be funded from the Vehicles and Equipment Lifecycle Reserve account.
b) Tender Award — First Street Gravity Overflow It is recommended that. Council award the tender for the First Street Gravity Overflow to SLR Contracting Group Inc. in the amount of $456,291. 84 ( including the applicable portion of the HST).
c) Tender Award — Myers Road Rehabilitation It is recommended that. 1. Council award the tender for Myers Road Rehabilitation to Shepley Road Maintenance Ltd. in the total amount of $360,915.75 (inclusive of the applicable portion of the HST); and 2. That the Manager of Public Works Services be authorized to adjust the contract amount based on actual quantities of emulsion, aggregate and granular materials required for the completion of this project.
d) Crossing Guard Policy It is recommended that: Council approve the attached draft Crossing Guard Policy.
e) Tender Award — Tisdelle Dr. Water Main Replacement It is recommended that: Council award the tender for the Tisdelle Dr. Water Main Replacement project to Henry Heyink Construction Ltd. in the amount of $247,500.00 excluding HST). 12. FINANCE SERVICES 13. CHIEF ADMINISTRATIVE OFFICER 14. REPORTS FROM COUNCIL IN CLOSED SESSION 15. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES fluvm! • • 1 Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 18. NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
19. READING OF THE BYLAWS That By-law 32-2015, 38-2015 and 39-2015 be read a first, second and third time and finally adopted this 28th day of April 2015. a) By-law 32-2015, being a by-law to authorize the execution of an agreement pertaining to provision of Police Services between Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services and the Corporation of the Town of Lakeshore. b) By- law 38-2015, being a by- law to amend By- law 68- 99, being a By- law to establish standards for all maintenance and occupancy of all property in the Town of Lakeshore and to repeal By- law 7-2014- Appoint Property Standards Committee. c) By- law 39-2015, being a by- law to confirm the proceedings of the Council of the Town of Lakeshore. 20. ADJOURNMENT That Lakeshore Council adjourn its meeting at - p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.