Finance Services — Municipal Act S. 357 Applications — Properties Eligible for Tax Rebate. It is recommended that. 1. Council authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $ 3, 726.68 for the 2014 and 2015 taxation years, as outlined in the schedule attached to the report from Finance Services dated June 16, 2015.
Public Meeting for Draft Plan of Subdivision — Wallace Line / Old Tecumseh Road Applicant: Terry Rafih / Dominic Amicone c/o Cindy Prince, Amico Properites Inc. Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that. - 1. Council receive this report as background information for a Statutory Public Meeting required by the Planning Act for a Draft Plan of Subdivision Application; 2. Council authorize staff to continue to process the application and subsequently report back to Council with a recommendation; and 3. Council, in consideration of the provisions of Subsection 51( 21) of the Planning Act, determines that no further notice of a Public Meeting is required in regard to Draft Plan of Subdivision applications S -A- 02- 2013 and 37-T-14003, unless instructed by the approval authority County of Essex) to do otherwise.
FINANCE SERVICES Report from administration re: a) Water and Wastewater Buy -in Fees and By-law 49-2015 It is recommended that: Council approve By-law 49-2015, being a By-law to impose water and wastewater charges to recover the capital cost of installing water and wastewater services necessary to service new users to the systems.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of June 16, 2015 It is recommended that. - Council approve Item 8a as listed on the Consent Agenda dated June 30, 2015 b) Committee of Adjustment Meeting Minutes of June 17, 2015 c) Lakeshore Accessibility Advisory Committee Meeting Minutes of March 11, 2015 d) Ministry of Municipal Affairs and Housing Letter — Re: Review of the Municipal Act. e) Western Ontario Warden' s Caucas: Draft Resolution regarding Hydro One f) Council Assignment /Monthly Tracking Report It is recommended that. - Council receive Items 7b through 7f as listed on the Consent Agenda dated June 30, 2015.
8. ANNOUNCEMENTS BY THE MAYOR 9. COMPLETION OF UNFINISHED BUSINESS FROM PREVIOU" MEETINGS
Site Plan Control ( SPC -2- 2015), Myriad Technologies Inc. Head Office, 505 Harvard Drive, Community of Maidstone It is recommended that: 1. Council approve site plan application SPC -2- 2015 to permit the construction of a new building ( Head Office for Myriad Technology) totaling 1, 069 M2 or 11, 508 ft2 together with parking areas / loading areas and ancillary facilities, all on a 8,061 M2 ( 1. 99 acre) parcel of land located at 505 Harvard Drive, in the Community of Maidstone, subject to the following conditions: a) the OwnerlDeveloper enter into a Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, road improvements and any necessary service connections, easements and other items in accordance with approved drawings. 2. The Mayor and Clerk be authorized, by, by-law # 52- 2015, to execute the Site Plan Agreement.
Lease renewal — Stoney Point Library Space It is recommended that: 1. Renew the lease of space for library services at 6690 Tecumseh Road in the community of Stoney Point) for a monthly amount of $875 (plus HST) for a 60 month period retroactive to December 1, 2014, and expiring November 30, 2019, and, 2. Approve the over -expenditure of $ 1500 ( plus HST) to the Facilities maintenance accounts, and; 3. Give three readings and approve Bylaw 55-2015 being a bylaw to authorize the Mayor and Clerk to sign the lease renewal with Patti -Vale Developments Ltd. in a form satisfactory to the Town' s solicitor.
Moison Creek Pedestrian Bridge — Privacy Screen It is recommended that: 1. Authorize the payment of $13, 000 to the owners of a property located at 545 Charron Beach Road to provide privacy screening for their home next to the pedestrian bridge at Moison Creek, and, 2. Approve the over -expenditure as a charge to the Administration Budget Centre, legal fees account.
Romney Wind Project — Road User Agreement/Community Benefit Fund
Agreement — EDF Canada.
It is recommended that Council:
1. Authorize administration to negotiate a Road User Agreement for a
connecting corridor with EDF EN Canada Developments Inc. (' EDF)
through Lakeshore see attached map) for the purpose of connecting
the Romney Wind Power project outside of Lakeshore to the Ontario
power grid within Lakeshore, and,
2. Authorize administration to enter into a Community Benefit Agreement
with EDF for the purpose of negotiating a Road User Agreement and
defining compensation for use of Lakeshore lands and restoration of
Lakeshore infrastructure, and,
Name of the Large Romney Wind
Renewable Project: Energy Centre
Registered Proponent: Romney Energy
Centre Limited
Partnership
Renewable Fuel of the Large On -Shore Wind
Renewable Project.,
Contract Capacity of the 100 MW
Large Renewable
Project
Policy: Emergency Closure & Evacuation Plan — Festivals and Events It is recommended that. 1. Council approve the Policy: Emergency Closure & Evacuation Plan — Festivals and Events.
FIT 4. 0 -Solar Power Network (SPN) — Muicipal Council Blanket Support It is recommended that: Council adopt the following resolution as prescribed by the Independent Electricity System Operators (ieso) as follows: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.0. AND WHEREAS the Province' s FIT Program encourages the construction and operation of Solar (PV) (Rooftop) generation projects (the " Projects); LL AND WHEREAS] one or more Projects maybe constructed and operated in The Corporation of the Town of Lakeshore; AND WHEREAS] pursuant to the FIT Rules, Version 4. 0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of The Corporation of the Town of Lakeshore supports the construction and operation of the Projects anywhere in The Corporation of the Town of Lakeshore. This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve ( 12) months after its adoption by Council
Belle River Arena — Buy-out of Not Water Tanks It is recommended that: 1. Authorize the buy-out of a Direct Energy Home Services contract for hot water tank rentals at the closed Belle River Arena in an amount not to exceed $ 13, 500, and, 2. Approve the over -expenditure as a charge to the ATC building maintenance account.
East Pike Creek Road Truck Route It is recommended that: Council direct administration to amend Traffic By -Law 2- 2002 to remove the section of East Pike Creek Road between Croft Drive and Little Baseline Road from the Town' s designated truck route network
Water and Wastewater Buy -in Fees and By-law 49-2015 It is recommended that: Council approve By-law 49-2015, being a By-law to impose water and wastewater charges to recover the capital cost of installing water and wastewater services necessary to service new users to the systems.
2014 Year End Results — 4t" Quarter Variances It is recommended that: 1. Council approve the report regarding 2014 Year End Results — 4th Quarter Variances for the general ( taxation funded), wastewater sanitary sewer) and water funds, and 2. That the taxation supported deficit for the year ended December 31, 2014 be funded by a transfer from the Contingency Reserve account 01. 04.0901. 1201). 3. That the Wastewater ( sanitary sewer) rate supported deficit for the year ended December 31, 2014 be transferred ( closed out) to the Wastewater ( Sanitary Sewer) Reserve Fund ( account 84.03. 0811, 0118); and 4. That the Water rate supported surplus for the year ended December 31, 2014 be transferred to the Water Reserve Fund ( account 84. 03, 0811. 0105).
St. Joachim Monument It is recommended that: 1. Council approve the request to relocate the Sacred Heart of Jesus monument in St. Joachim to the St. Joachim Cemetery, 2712 County Road 42. 2. Council serve notice of its plan to amend By-law 130-2007 to revise the designation and heritage attributes of the Sacred Heart of Jesus monument and location. 3. Council direct Administration to follow the steps outlined by the Ontario Heritage Act in regards to amending the designation. 4. Council direct Administration to follow the necessary steps to designate the monument to the Sacred Heart of Jesus on the cemetery property once it has been moved and restored.
Amendment to procedural By-law 9- 2007 — Moment of Reflection It is recommended that: 1. Council discontinue reciting a prayer at the opening of Council meetings and alternatively offer a Moment of Reflection, and; 2. Council give three readings to by-law 50-2015 to amend the order of business included in the procedural by-law 9-2007 to include a Moment of Reflection.
a) By- law 49- 2015, being a By-law to impose water and wastewater charges to recover the capital cost of installing water and wastewater services necessary to service new users to the systems. b) By-law 50-2015, being a By-law to amend By- law 9- 2007, which provides rules governing the proceedings of the Council of the Town of Lakeshore and the conduct of its members. c) By-law 52- 2015, being a By-law to authorize the execution of a site plan agreement with Myriad Technologies Inc. (505 Harvard — SPC -2- 2015) d) By-law 54-2015, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore e) By- law 55- 2015, being a By-law authorize the execution of a Library Lease Agreement with Patti -Vale Development Ltd. f) By-law 56-2015, being a By- law to authorize the execution of a Road User Agreement/Community Benefit Fund Agreement
17. Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 15. Reports From County Council Representatives
18. Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business. 20. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Jun 30, 2015 Regular Council Meeting
Finance Services — Municipal Act S. 357 Applications — Properties Eligible for Tax Rebate. It is recommended that. 1. Council authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $ 3, 726.68 for the 2014 and 2015 taxation years, as outlined in the schedule attached to the report from Finance Services dated June 16, 2015.
Public Meeting for Draft Plan of Subdivision — Wallace Line / Old Tecumseh Road Applicant: Terry Rafih / Dominic Amicone c/o Cindy Prince, Amico Properites Inc. Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that. - 1. Council receive this report as background information for a Statutory Public Meeting required by the Planning Act for a Draft Plan of Subdivision Application; 2. Council authorize staff to continue to process the application and subsequently report back to Council with a recommendation; and 3. Council, in consideration of the provisions of Subsection 51( 21) of the Planning Act, determines that no further notice of a Public Meeting is required in regard to Draft Plan of Subdivision applications S -A- 02- 2013 and 37-T-14003, unless instructed by the approval authority County of Essex) to do otherwise.
FINANCE SERVICES Report from administration re: a) Water and Wastewater Buy -in Fees and By-law 49-2015 It is recommended that: Council approve By-law 49-2015, being a By-law to impose water and wastewater charges to recover the capital cost of installing water and wastewater services necessary to service new users to the systems.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of June 16, 2015 It is recommended that. - Council approve Item 8a as listed on the Consent Agenda dated June 30, 2015 b) Committee of Adjustment Meeting Minutes of June 17, 2015 c) Lakeshore Accessibility Advisory Committee Meeting Minutes of March 11, 2015 d) Ministry of Municipal Affairs and Housing Letter — Re: Review of the Municipal Act. e) Western Ontario Warden' s Caucas: Draft Resolution regarding Hydro One f) Council Assignment /Monthly Tracking Report It is recommended that. - Council receive Items 7b through 7f as listed on the Consent Agenda dated June 30, 2015.
8. ANNOUNCEMENTS BY THE MAYOR 9. COMPLETION OF UNFINISHED BUSINESS FROM PREVIOU" MEETINGS
Site Plan Control ( SPC -2- 2015), Myriad Technologies Inc. Head Office, 505 Harvard Drive, Community of Maidstone It is recommended that: 1. Council approve site plan application SPC -2- 2015 to permit the construction of a new building ( Head Office for Myriad Technology) totaling 1, 069 M2 or 11, 508 ft2 together with parking areas / loading areas and ancillary facilities, all on a 8,061 M2 ( 1. 99 acre) parcel of land located at 505 Harvard Drive, in the Community of Maidstone, subject to the following conditions: a) the OwnerlDeveloper enter into a Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, road improvements and any necessary service connections, easements and other items in accordance with approved drawings. 2. The Mayor and Clerk be authorized, by, by-law # 52- 2015, to execute the Site Plan Agreement.
Lease renewal — Stoney Point Library Space It is recommended that: 1. Renew the lease of space for library services at 6690 Tecumseh Road in the community of Stoney Point) for a monthly amount of $875 (plus HST) for a 60 month period retroactive to December 1, 2014, and expiring November 30, 2019, and, 2. Approve the over -expenditure of $ 1500 ( plus HST) to the Facilities maintenance accounts, and; 3. Give three readings and approve Bylaw 55-2015 being a bylaw to authorize the Mayor and Clerk to sign the lease renewal with Patti -Vale Developments Ltd. in a form satisfactory to the Town' s solicitor.
Moison Creek Pedestrian Bridge — Privacy Screen It is recommended that: 1. Authorize the payment of $13, 000 to the owners of a property located at 545 Charron Beach Road to provide privacy screening for their home next to the pedestrian bridge at Moison Creek, and, 2. Approve the over -expenditure as a charge to the Administration Budget Centre, legal fees account.
Romney Wind Project — Road User Agreement/Community Benefit Fund
Agreement — EDF Canada.
It is recommended that Council:
1. Authorize administration to negotiate a Road User Agreement for a
connecting corridor with EDF EN Canada Developments Inc. (' EDF)
through Lakeshore see attached map) for the purpose of connecting
the Romney Wind Power project outside of Lakeshore to the Ontario
power grid within Lakeshore, and,
2. Authorize administration to enter into a Community Benefit Agreement
with EDF for the purpose of negotiating a Road User Agreement and
defining compensation for use of Lakeshore lands and restoration of
Lakeshore infrastructure, and,
Name of the Large Romney Wind
Renewable Project: Energy Centre
Registered Proponent: Romney Energy
Centre Limited
Partnership
Renewable Fuel of the Large On -Shore Wind
Renewable Project.,
Contract Capacity of the 100 MW
Large Renewable
Project
Policy: Emergency Closure & Evacuation Plan — Festivals and Events It is recommended that. 1. Council approve the Policy: Emergency Closure & Evacuation Plan — Festivals and Events.
FIT 4. 0 -Solar Power Network (SPN) — Muicipal Council Blanket Support It is recommended that: Council adopt the following resolution as prescribed by the Independent Electricity System Operators (ieso) as follows: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.0. AND WHEREAS the Province' s FIT Program encourages the construction and operation of Solar (PV) (Rooftop) generation projects (the " Projects); LL AND WHEREAS] one or more Projects maybe constructed and operated in The Corporation of the Town of Lakeshore; AND WHEREAS] pursuant to the FIT Rules, Version 4. 0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of The Corporation of the Town of Lakeshore supports the construction and operation of the Projects anywhere in The Corporation of the Town of Lakeshore. This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve ( 12) months after its adoption by Council
Belle River Arena — Buy-out of Not Water Tanks It is recommended that: 1. Authorize the buy-out of a Direct Energy Home Services contract for hot water tank rentals at the closed Belle River Arena in an amount not to exceed $ 13, 500, and, 2. Approve the over -expenditure as a charge to the ATC building maintenance account.
East Pike Creek Road Truck Route It is recommended that: Council direct administration to amend Traffic By -Law 2- 2002 to remove the section of East Pike Creek Road between Croft Drive and Little Baseline Road from the Town' s designated truck route network
Water and Wastewater Buy -in Fees and By-law 49-2015 It is recommended that: Council approve By-law 49-2015, being a By-law to impose water and wastewater charges to recover the capital cost of installing water and wastewater services necessary to service new users to the systems.
2014 Year End Results — 4t" Quarter Variances It is recommended that: 1. Council approve the report regarding 2014 Year End Results — 4th Quarter Variances for the general ( taxation funded), wastewater sanitary sewer) and water funds, and 2. That the taxation supported deficit for the year ended December 31, 2014 be funded by a transfer from the Contingency Reserve account 01. 04.0901. 1201). 3. That the Wastewater ( sanitary sewer) rate supported deficit for the year ended December 31, 2014 be transferred ( closed out) to the Wastewater ( Sanitary Sewer) Reserve Fund ( account 84.03. 0811, 0118); and 4. That the Water rate supported surplus for the year ended December 31, 2014 be transferred to the Water Reserve Fund ( account 84. 03, 0811. 0105).
St. Joachim Monument It is recommended that: 1. Council approve the request to relocate the Sacred Heart of Jesus monument in St. Joachim to the St. Joachim Cemetery, 2712 County Road 42. 2. Council serve notice of its plan to amend By-law 130-2007 to revise the designation and heritage attributes of the Sacred Heart of Jesus monument and location. 3. Council direct Administration to follow the steps outlined by the Ontario Heritage Act in regards to amending the designation. 4. Council direct Administration to follow the necessary steps to designate the monument to the Sacred Heart of Jesus on the cemetery property once it has been moved and restored.
Amendment to procedural By-law 9- 2007 — Moment of Reflection It is recommended that: 1. Council discontinue reciting a prayer at the opening of Council meetings and alternatively offer a Moment of Reflection, and; 2. Council give three readings to by-law 50-2015 to amend the order of business included in the procedural by-law 9-2007 to include a Moment of Reflection.
a) By- law 49- 2015, being a By-law to impose water and wastewater charges to recover the capital cost of installing water and wastewater services necessary to service new users to the systems. b) By-law 50-2015, being a By-law to amend By- law 9- 2007, which provides rules governing the proceedings of the Council of the Town of Lakeshore and the conduct of its members. c) By-law 52- 2015, being a By-law to authorize the execution of a site plan agreement with Myriad Technologies Inc. (505 Harvard — SPC -2- 2015) d) By-law 54-2015, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore e) By- law 55- 2015, being a By-law authorize the execution of a Library Lease Agreement with Patti -Vale Development Ltd. f) By-law 56-2015, being a By- law to authorize the execution of a Road User Agreement/Community Benefit Fund Agreement
17. Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 15. Reports From County Council Representatives
18. Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business. 20. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT