Atlas Tube Centre (ATC) - Addition of West Soccer Fields - Bezaire & Associates - Paul Bezaire Re: Atlas Tube Centre (ATC) Soccer Fields It is recommended that Council: 1. Direct Administration to proceed with the detailed design and tendering for six (6) mini-fields and 5 junior soccer fields to the west of the current ATC facility; and, 2. Approve the expenditure of up to $550,000 from the Parkland Dedication Reserve Fund for design and construction costs.
a) Regular Council Meeting Minutes of June 30, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated July 14, 2015 b) Community Services Advisory Committee Meeting - Minutes of March 5, 2015 c) Canada Day Planning Committee - Minutes of May 21, 2015 d) Canada Day Planning Committee - Minutes of June 15, 2015 e) Drainage Board - Minutes of June 10, 2015 f) Ministry of Transportation - Re: Speed Limits on Highway 77 in the Community of Staples. g) Municipality of Tweed - Disaster Relief Committee - Re: Support of Fundraising Efforts h) New Tecumseth - Re: Support of Resolution Re: Electricity Rates i) Community and Development Services - Renewable Energy Approval (REA), Municipal Consultation Form for the Belle River Wind Project. It is recommended that: Council receive Items 8b through 8i as listed on the Consent Agenda dated June 30, 2015.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Site Plan Control (SPC-6-2015) - Circle 5 Holdings & Management Inc., c/o Rosati Construction, 485 Silver Creek Industrial Drive It is recommended that: 1. Council approve site plan application SPC-6-2015 to permit the construction of a new building addition totaling 1,587 m2 or 17,080 ft2 together with parking areas / loading areas and ancillary facilities, all on a 10,623 m2 (2.62 acre) parcel of land located at 485 Silver Creek Industrial Drive, in the Community of Maidstone, subject to the following conditions: a) the Owner/Developer enter into a Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, road improvements and any necessary service connections, easements and other items in accordance with approved drawings. 2. The Mayor and Clerk be authorized, by, by-law # 57- 2015, to execute the Site Plan Agreement.
Delegated Authority for Legal Representation at the Ontario Municipal Board -Richard and Pauline Lebert - 1475 County Road 27 It is recommended that: 1. Town Council authorize the Town Solicitor, Mr. Jim Renick and any other Staff to attend at all proceedings before the Ontario Municipal Board pertaining to this matter to support the decision of the Committee of Adjustment at its meeting of December 10, 2014 regarding Town ofLakeshore Consent Application File B/29/2014; and 2. The Clerk forward a copy of Council's resolution thereon to the Town Solicitor.
Ice Allocation Policy It is recommended that: 1. Council approve the proposed Ice Allocation Policy (attached).
ENGINEERING AND INFRASTRUCTURE SERVICES Proposal Acceptance for LED Streetlight Conversion Program It is recommended that: 1. Council accept the Proposal from Anchor Hydro for the LED Streetlight Conversion Program - Phase 1 in the amount of $130,823.67 (inclusive of the applicable portion of the HST), and 2. Council approve transfers from the ELK Reserve Fund not to exceed $643,000 to finance the project pending receipt of the energy retrofit rebates, on the basis that energy retrofit rebates be transferred to the ELK Reserve Fund on receipt.
Tender Award - Trans Canada Trail It is recommended that: 1. Council award the Trans Canada Trail-Phase 2 tender to Jeff Shepley Excavating Ltd. in the amount of $373,655.08 (inclusive of the applicable portion of the HST). 2. Council approve the Town's share of the Trans Canada Trail-Phase 2 not to exceed $89,630 (inclusive of the applicable portion of the HST), including an over-expenditure of $9,628 if needed, to be funded from the Roads Lifecycle Reserve.
Tender Award - Pearl Street/Stover Street Reconstruction It is recommended that: 1. Council award the tender for Pearl Street/Stover Street Reconstruction to Henry Heyink Construction Ltd. in the amount of $1,297,536.80 (including the applicable portion of the HST), and 2. Council approve a project over-expenditure of up to $81,000 to be funded by a transfer from the Roads Lifecycle Reserve account.
Tender Award - North Talbot Road Rehabilitation It is recommended that: 1. Council award the tender for North Talbot Road Rehabilitation to Shepley Road Maintenance Ltd. in the total amount of $1,385,126.59 (inclusive of the applicable portion of the HST).
Little Base Line Water Main Replacement Project Request It is recommended that: 1. Council approve a Water Budget Centre Capital project for replacement of the Little Base Line water main at a cost not to exceed $672,000, and 2. Council approve the over-expenditure, to be funded from the Water Budget Centre.
12F. Belle River Flood Control Project - Maintenance Agreement It is recommended that: 1. Council give three readings to by-law 58-2015 authorizing the Mayor and Clerk to execute the agreement for the maintenance, repairs and upgrades of dyke, channel and shoreline protection works along designated sections of the Belle River Flood Control Project in the Town of Lakeshore with the Essex Region Conservation Authority (ERCA). 14. CHIEF ADMINISTRATIVE OFFICER
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
READING OF BY-LAWS That By-law 53-2015 be read a first and seconded time and provisionally adopted this 14th day of July 2015. That By-law 57-2015, 58-2015 and 59-2015 be read a first, seconded and third time and finally adopted this 14th day of July 2015. a) By-law 53-2015, being a By-law to provide for the repairs and improvements to the bridges over the 7* Concession Road Drain. b) By-law 57-2015, being a By-law to authorize the execution of a Site Plan Agreement with Circle 5 Holdings and Management Inc. (SPC-6-2015). c) By-law 58-2015, being a By-law to authorize the execution of an agreement between Essex Region Conservation Authority (ERCA) and the Town of Lakeshore. d) By-law 59-2015, being as By-law to confirm the proceeding of the Council for July 14, 2015 Adjournment
Jul 14, 2015 Regular Council Meeting
Atlas Tube Centre (ATC) - Addition of West Soccer Fields - Bezaire & Associates - Paul Bezaire Re: Atlas Tube Centre (ATC) Soccer Fields It is recommended that Council: 1. Direct Administration to proceed with the detailed design and tendering for six (6) mini-fields and 5 junior soccer fields to the west of the current ATC facility; and, 2. Approve the expenditure of up to $550,000 from the Parkland Dedication Reserve Fund for design and construction costs.
a) Regular Council Meeting Minutes of June 30, 2015 It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated July 14, 2015 b) Community Services Advisory Committee Meeting - Minutes of March 5, 2015 c) Canada Day Planning Committee - Minutes of May 21, 2015 d) Canada Day Planning Committee - Minutes of June 15, 2015 e) Drainage Board - Minutes of June 10, 2015 f) Ministry of Transportation - Re: Speed Limits on Highway 77 in the Community of Staples. g) Municipality of Tweed - Disaster Relief Committee - Re: Support of Fundraising Efforts h) New Tecumseth - Re: Support of Resolution Re: Electricity Rates i) Community and Development Services - Renewable Energy Approval (REA), Municipal Consultation Form for the Belle River Wind Project. It is recommended that: Council receive Items 8b through 8i as listed on the Consent Agenda dated June 30, 2015.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Site Plan Control (SPC-6-2015) - Circle 5 Holdings & Management Inc., c/o Rosati Construction, 485 Silver Creek Industrial Drive It is recommended that: 1. Council approve site plan application SPC-6-2015 to permit the construction of a new building addition totaling 1,587 m2 or 17,080 ft2 together with parking areas / loading areas and ancillary facilities, all on a 10,623 m2 (2.62 acre) parcel of land located at 485 Silver Creek Industrial Drive, in the Community of Maidstone, subject to the following conditions: a) the Owner/Developer enter into a Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, road improvements and any necessary service connections, easements and other items in accordance with approved drawings. 2. The Mayor and Clerk be authorized, by, by-law # 57- 2015, to execute the Site Plan Agreement.
Delegated Authority for Legal Representation at the Ontario Municipal Board -Richard and Pauline Lebert - 1475 County Road 27 It is recommended that: 1. Town Council authorize the Town Solicitor, Mr. Jim Renick and any other Staff to attend at all proceedings before the Ontario Municipal Board pertaining to this matter to support the decision of the Committee of Adjustment at its meeting of December 10, 2014 regarding Town ofLakeshore Consent Application File B/29/2014; and 2. The Clerk forward a copy of Council's resolution thereon to the Town Solicitor.
Ice Allocation Policy It is recommended that: 1. Council approve the proposed Ice Allocation Policy (attached).
ENGINEERING AND INFRASTRUCTURE SERVICES Proposal Acceptance for LED Streetlight Conversion Program It is recommended that: 1. Council accept the Proposal from Anchor Hydro for the LED Streetlight Conversion Program - Phase 1 in the amount of $130,823.67 (inclusive of the applicable portion of the HST), and 2. Council approve transfers from the ELK Reserve Fund not to exceed $643,000 to finance the project pending receipt of the energy retrofit rebates, on the basis that energy retrofit rebates be transferred to the ELK Reserve Fund on receipt.
Tender Award - Trans Canada Trail It is recommended that: 1. Council award the Trans Canada Trail-Phase 2 tender to Jeff Shepley Excavating Ltd. in the amount of $373,655.08 (inclusive of the applicable portion of the HST). 2. Council approve the Town's share of the Trans Canada Trail-Phase 2 not to exceed $89,630 (inclusive of the applicable portion of the HST), including an over-expenditure of $9,628 if needed, to be funded from the Roads Lifecycle Reserve.
Tender Award - Pearl Street/Stover Street Reconstruction It is recommended that: 1. Council award the tender for Pearl Street/Stover Street Reconstruction to Henry Heyink Construction Ltd. in the amount of $1,297,536.80 (including the applicable portion of the HST), and 2. Council approve a project over-expenditure of up to $81,000 to be funded by a transfer from the Roads Lifecycle Reserve account.
Tender Award - North Talbot Road Rehabilitation It is recommended that: 1. Council award the tender for North Talbot Road Rehabilitation to Shepley Road Maintenance Ltd. in the total amount of $1,385,126.59 (inclusive of the applicable portion of the HST).
Little Base Line Water Main Replacement Project Request It is recommended that: 1. Council approve a Water Budget Centre Capital project for replacement of the Little Base Line water main at a cost not to exceed $672,000, and 2. Council approve the over-expenditure, to be funded from the Water Budget Centre.
12F. Belle River Flood Control Project - Maintenance Agreement It is recommended that: 1. Council give three readings to by-law 58-2015 authorizing the Mayor and Clerk to execute the agreement for the maintenance, repairs and upgrades of dyke, channel and shoreline protection works along designated sections of the Belle River Flood Control Project in the Town of Lakeshore with the Essex Region Conservation Authority (ERCA). 14. CHIEF ADMINISTRATIVE OFFICER
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
READING OF BY-LAWS That By-law 53-2015 be read a first and seconded time and provisionally adopted this 14th day of July 2015. That By-law 57-2015, 58-2015 and 59-2015 be read a first, seconded and third time and finally adopted this 14th day of July 2015. a) By-law 53-2015, being a By-law to provide for the repairs and improvements to the bridges over the 7* Concession Road Drain. b) By-law 57-2015, being a By-law to authorize the execution of a Site Plan Agreement with Circle 5 Holdings and Management Inc. (SPC-6-2015). c) By-law 58-2015, being a By-law to authorize the execution of an agreement between Essex Region Conservation Authority (ERCA) and the Town of Lakeshore. d) By-law 59-2015, being as By-law to confirm the proceeding of the Council for July 14, 2015 Adjournment