Zoning By-law Amendment (ZBA-7-2015), Thomas Mullen - 1750 County Road 46 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-7-2015 (By-law No.73-2015, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained" Lot north of the Hydro Corridor on the Key Map located at 17500 County Road 46, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling; and 2. Council approve Zoning By-law Amendment Application ZBA-7-2015 (By-law No, 73-2015, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained" Lot south of the Hydro Corridor on the Key Map located at 17500 County Road 46, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-85, Agriculture" zone which shall prohibit a single detached dwelling and recognize the deficient lot area.
Pino Mastroianni - Re: North Talbot Road Report from Administration Re: North Talbot Road Update / It is recommended that: 1. Council receive this report for information and consideration of the previous recommendations one and two made in the August 13, 2013 report.
Ali Karnib - Re: Location of Sidewalks on Pinehurst Erin Reynolds - Re: Location of Sidewalks on Pinehurst Report from Administration Re: Concrete Sidewalks - Pinehurst Drive from Poplar Drive to Mancini Drive - River Ridge Phase 3C Subdivision Development / It is recommended that: 1. Council support the installation of the concrete sidewalks on the south side and east side of Pinehurst Drive from Poplar Drive to Mancini Drive in accordance with the original design drawings approved by the Town of Lakeshore.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of August 11, 2015 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated September 8, 2015. b) Drainage Board Minutes of August 10, 2015 c) Town of Essex - Support of Resolution Re: Town of Essex Unwilling Host to Industrial Wind Turbines. d) Township of Hamilton - Support of Resolution Re: Bill 100 - Officially Titled the "Supporting Ontario Trails Act". e) Community and Development Services - Committee of Adjustment Minutes for August 19, 2015. f) Administration, Clerk's Division - Garage Sales and Yard Sales g) Ontario Municipal Board - Decision of Appeal Re: Richard and Pauline Lebert (1475 county Road #42). h) Community and Development Services - 2014 Year End Fire Services Report to Council. i) Haldimand County - Support of Resolution Re: Vacancy Rebate Program j) Community and Development Services - Approved Essex Region Source Protection Plan (Dated April 21, 2015) k) Engineering and Infrastructure Services - Strom versus Municipal Drains I) Police Services Board Meeting - Minutes of May 25, 2015 m) Council Assignment / Monthly Tracking Report n) OPP Service Contract - Contract Sergeant Position - Response It is recommended that: Council receive Items 8b through 8n as listed on the Consent Agenda dated September 8, 2015
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: Union Gas Panhandle Line Replacement - County Road 35 (Comber Sideroad) Water Main / It is recommended that Council: 1. Accept the quote of $79,250.00 plus HST from Sherway Contracting for replacement of approximately 30 meters of water main on County Road 35 (Comber Side Road) south of Lakeshore Road 303 in accordance with Section 3.3 of the Town of Lakeshore Purchasing Bylaw 58-2010 "Single/Sole sourcing", subject to all costs being recovered from Union Gas; and 2. Authorize Administration to enter into any related agreements with Sherway Contracting and Union Gas for completion of this project.
Tender Award for Sidewalks Repairs 2015 / It is recommended that: 1. Council award the tender for Sidewalk Repairs 2015 to Giorgi Bros. (1994) Inc. in the amount of $71,559.77 (inclusive of the applicable portion of the HST). 2. That the Manager of Public Works Services be authorized to adjust the contract amount based on unit pricing provided for actual square footage of sidewalks constructed and required driveway approach adjustments.
Tile Loan Application - Charles and Carol McLean - 1060 Lakeshore Road 103 / It is recommended that: 1. Council approve the Tile Loan Application submitted by Charles and Carol McLean for tiling work that will be performed at Concession 7, S. Part Lot 16 (Roll No. 160-05200) in the amount of $30,000.00 subject to Provincial funding.
Tile Loan Application - William and Debra Ruston - 2026 County Road 46 / It is recommended that: 1. Council approve the Tile Loan Application submitted by William and Debra Ruston for tiling work that will be performed at Concession NMR, S. Pt. Lot 4, (Roll No. 540-01902) in the amount of $9,500.00 subject to Provincial funding.
Tile Loan Application - William and Debra Ruston - 2060 County Road 46 / It is recommended that: 1. Council approve the Tile Loan Application submitted by William and Debra Ruston for tiling work that will be performed at Concession NMR, Pt. Lot 3, Con. 1 (Roll No. 540-02100) in the amount of $24,100.00 subject to Provincial funding.
Source Protection Municipal Implementation Funding Request for Extension of Deadline. __ / It is recommended: 1. That Council authorize Administration to request a one year extension of the deadline for spending of the funds received under Ontario's Source Protection Municipal Implementation Fund (SPMIF) from December 2015 to December 2016;
ERCA Proposal for Risk Management Services under the Clean Water Act 2006 / It is recommended: 1. That Council accept a Proposal from the Essex Region Conservation Authority for providing Risk Management Services in respect of Sections 56, 57 and 58 of the Clean Water Act (2006); 2. And that Council give three readings to by-law 75-2015 to authorize the Mayor and the Clerk to execute an Agreement for a term of three (3) years with the Essex Region Conservation Authority to delegate Lakeshore's responsibilities under Sections 56, 57 and 58 of the Clean Water Act (2006). 3. And that Council authorize Administration to transfer any related unspent grant funding to the Water Reserve Fund at December 31 2015.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Manager Parks and Facilities Vacancy - Temporary Replacement / It is recommended that: 1. Council authorize an unbudgeted expenditure of $16,000 to be allocated towards a temporary replacement for the vacant Manager Parks and Facilities position.
Budget Process / It is recommended that: 1. The Town of Lakeshore budget process outlined in the report from the Director of Finance/Treasurer dated July 31, 2015 be adopted.
Loan Renewal - TD Bank - 4 Year Term / It is recommended that Council: 1. Approve execution of an Amending Loan Agreement with The Toronto-Dominion Bank (TD) for the borrowing of $45,000 for 4 years at an interest rate of 1.609% to establish a credit facility for renewal of 2010 borrowing that had a term ending in 2015; and 2. That the related By-law 76-2015 be adopted.
10 Year Loan (TD) - Water Tower and Libra Community Centre / It is recommended that: 1. Council approve the borrowing of $4,228,000 for 10 years at an interest rate of 2.51% under credit facility #5 (Libro Community Centre - principal of $1,363,000) and credit facility #6 (Water Tower -principal of $2,865,000) in the Loan Agreement with The Toronto-Dominion Bank (TD); and 2. That the related by-law 79-2015 be adopted.
NOTICE OF MOTION a) Councillor Monk presented the following Notice of Motion at the August 11, 2015 meeting of Council. / That: Council direct administration to complete the traffic needs analysis to study the warrants for a new controlled signalized pedestrian crossing on Notre Dame Street (County Road #2) between the intersections of Willowwood Drive and Charron Street and report back the findings,
18. QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 19. NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. READING OF BY-LAWS / That By-law 67-2015 be read a first and second time and provisionally adopted this 8th day of September, 2015. / That By-law 53-2015 be read a third time and finally adopted this 8th day of September, 2015. I That By-law 44-2015, 72-2015, 73-2015, 74-2015, 75-2015, 76-2015, 77-2015, 78-2015 and 79-2015 be read a first, second and third time and finally adopted this 8th day of September, 2015. a) By-law 44-2015, being a By-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. b) By-law 53-2015, being a By-law to provide for the repairs and improvement to the bridges over the 7th Concession Road Drain. c) By-law 67-2015, being a By-law to provide for the repairs and improvement to the Levasseur Drain. d) By-law 72-2015, being a By-law to raise five hundred thousand dollars ($500,000) to aid in the construction of drainage works under the Tile Drainage Act. e) By-law 73-2015, being a By-law to amend By-law No. 2-2012, Zoning By-aw for the Town of Lakeshore (ZBA-7-2015) f) By-law 74-2015, being a By-law to amend By-law No. 2-2002 to regulate traffic on highways under the jurisdiction of the Corporation of the Town of Lakeshore. g) By-law 75-2015, being a By-law to authorize the execution of an agreement between Essex Region Conservation Authority (ERCA). h) By-law 76-2015, being a By-law to authorize the execution of an agreement between the Toronto-Dominion Bank. i) By-law 77-2015, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. j) By-law 78-2015, being a By-law to appoint a Assistant Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990 for the Town of Lakeshore and to amend 23-2015. k) By-law 79-2015, being a By-law to authorize the execution of an agreement between the Toronto-Dominion Bank and the Corporation of the Town of Lakeshore. 21. Adjournment
Sep 08, 2015 Regular Council Meeting
Zoning By-law Amendment (ZBA-7-2015), Thomas Mullen - 1750 County Road 46 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-7-2015 (By-law No.73-2015, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained" Lot north of the Hydro Corridor on the Key Map located at 17500 County Road 46, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling; and 2. Council approve Zoning By-law Amendment Application ZBA-7-2015 (By-law No, 73-2015, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained" Lot south of the Hydro Corridor on the Key Map located at 17500 County Road 46, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-85, Agriculture" zone which shall prohibit a single detached dwelling and recognize the deficient lot area.
Pino Mastroianni - Re: North Talbot Road Report from Administration Re: North Talbot Road Update / It is recommended that: 1. Council receive this report for information and consideration of the previous recommendations one and two made in the August 13, 2013 report.
Ali Karnib - Re: Location of Sidewalks on Pinehurst Erin Reynolds - Re: Location of Sidewalks on Pinehurst Report from Administration Re: Concrete Sidewalks - Pinehurst Drive from Poplar Drive to Mancini Drive - River Ridge Phase 3C Subdivision Development / It is recommended that: 1. Council support the installation of the concrete sidewalks on the south side and east side of Pinehurst Drive from Poplar Drive to Mancini Drive in accordance with the original design drawings approved by the Town of Lakeshore.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of August 11, 2015 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated September 8, 2015. b) Drainage Board Minutes of August 10, 2015 c) Town of Essex - Support of Resolution Re: Town of Essex Unwilling Host to Industrial Wind Turbines. d) Township of Hamilton - Support of Resolution Re: Bill 100 - Officially Titled the "Supporting Ontario Trails Act". e) Community and Development Services - Committee of Adjustment Minutes for August 19, 2015. f) Administration, Clerk's Division - Garage Sales and Yard Sales g) Ontario Municipal Board - Decision of Appeal Re: Richard and Pauline Lebert (1475 county Road #42). h) Community and Development Services - 2014 Year End Fire Services Report to Council. i) Haldimand County - Support of Resolution Re: Vacancy Rebate Program j) Community and Development Services - Approved Essex Region Source Protection Plan (Dated April 21, 2015) k) Engineering and Infrastructure Services - Strom versus Municipal Drains I) Police Services Board Meeting - Minutes of May 25, 2015 m) Council Assignment / Monthly Tracking Report n) OPP Service Contract - Contract Sergeant Position - Response It is recommended that: Council receive Items 8b through 8n as listed on the Consent Agenda dated September 8, 2015
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: Union Gas Panhandle Line Replacement - County Road 35 (Comber Sideroad) Water Main / It is recommended that Council: 1. Accept the quote of $79,250.00 plus HST from Sherway Contracting for replacement of approximately 30 meters of water main on County Road 35 (Comber Side Road) south of Lakeshore Road 303 in accordance with Section 3.3 of the Town of Lakeshore Purchasing Bylaw 58-2010 "Single/Sole sourcing", subject to all costs being recovered from Union Gas; and 2. Authorize Administration to enter into any related agreements with Sherway Contracting and Union Gas for completion of this project.
Tender Award for Sidewalks Repairs 2015 / It is recommended that: 1. Council award the tender for Sidewalk Repairs 2015 to Giorgi Bros. (1994) Inc. in the amount of $71,559.77 (inclusive of the applicable portion of the HST). 2. That the Manager of Public Works Services be authorized to adjust the contract amount based on unit pricing provided for actual square footage of sidewalks constructed and required driveway approach adjustments.
Tile Loan Application - Charles and Carol McLean - 1060 Lakeshore Road 103 / It is recommended that: 1. Council approve the Tile Loan Application submitted by Charles and Carol McLean for tiling work that will be performed at Concession 7, S. Part Lot 16 (Roll No. 160-05200) in the amount of $30,000.00 subject to Provincial funding.
Tile Loan Application - William and Debra Ruston - 2026 County Road 46 / It is recommended that: 1. Council approve the Tile Loan Application submitted by William and Debra Ruston for tiling work that will be performed at Concession NMR, S. Pt. Lot 4, (Roll No. 540-01902) in the amount of $9,500.00 subject to Provincial funding.
Tile Loan Application - William and Debra Ruston - 2060 County Road 46 / It is recommended that: 1. Council approve the Tile Loan Application submitted by William and Debra Ruston for tiling work that will be performed at Concession NMR, Pt. Lot 3, Con. 1 (Roll No. 540-02100) in the amount of $24,100.00 subject to Provincial funding.
Source Protection Municipal Implementation Funding Request for Extension of Deadline. __ / It is recommended: 1. That Council authorize Administration to request a one year extension of the deadline for spending of the funds received under Ontario's Source Protection Municipal Implementation Fund (SPMIF) from December 2015 to December 2016;
ERCA Proposal for Risk Management Services under the Clean Water Act 2006 / It is recommended: 1. That Council accept a Proposal from the Essex Region Conservation Authority for providing Risk Management Services in respect of Sections 56, 57 and 58 of the Clean Water Act (2006); 2. And that Council give three readings to by-law 75-2015 to authorize the Mayor and the Clerk to execute an Agreement for a term of three (3) years with the Essex Region Conservation Authority to delegate Lakeshore's responsibilities under Sections 56, 57 and 58 of the Clean Water Act (2006). 3. And that Council authorize Administration to transfer any related unspent grant funding to the Water Reserve Fund at December 31 2015.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Manager Parks and Facilities Vacancy - Temporary Replacement / It is recommended that: 1. Council authorize an unbudgeted expenditure of $16,000 to be allocated towards a temporary replacement for the vacant Manager Parks and Facilities position.
Budget Process / It is recommended that: 1. The Town of Lakeshore budget process outlined in the report from the Director of Finance/Treasurer dated July 31, 2015 be adopted.
Loan Renewal - TD Bank - 4 Year Term / It is recommended that Council: 1. Approve execution of an Amending Loan Agreement with The Toronto-Dominion Bank (TD) for the borrowing of $45,000 for 4 years at an interest rate of 1.609% to establish a credit facility for renewal of 2010 borrowing that had a term ending in 2015; and 2. That the related By-law 76-2015 be adopted.
10 Year Loan (TD) - Water Tower and Libra Community Centre / It is recommended that: 1. Council approve the borrowing of $4,228,000 for 10 years at an interest rate of 2.51% under credit facility #5 (Libro Community Centre - principal of $1,363,000) and credit facility #6 (Water Tower -principal of $2,865,000) in the Loan Agreement with The Toronto-Dominion Bank (TD); and 2. That the related by-law 79-2015 be adopted.
NOTICE OF MOTION a) Councillor Monk presented the following Notice of Motion at the August 11, 2015 meeting of Council. / That: Council direct administration to complete the traffic needs analysis to study the warrants for a new controlled signalized pedestrian crossing on Notre Dame Street (County Road #2) between the intersections of Willowwood Drive and Charron Street and report back the findings,
18. QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours. 19. NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. READING OF BY-LAWS / That By-law 67-2015 be read a first and second time and provisionally adopted this 8th day of September, 2015. / That By-law 53-2015 be read a third time and finally adopted this 8th day of September, 2015. I That By-law 44-2015, 72-2015, 73-2015, 74-2015, 75-2015, 76-2015, 77-2015, 78-2015 and 79-2015 be read a first, second and third time and finally adopted this 8th day of September, 2015. a) By-law 44-2015, being a By-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. b) By-law 53-2015, being a By-law to provide for the repairs and improvement to the bridges over the 7th Concession Road Drain. c) By-law 67-2015, being a By-law to provide for the repairs and improvement to the Levasseur Drain. d) By-law 72-2015, being a By-law to raise five hundred thousand dollars ($500,000) to aid in the construction of drainage works under the Tile Drainage Act. e) By-law 73-2015, being a By-law to amend By-law No. 2-2012, Zoning By-aw for the Town of Lakeshore (ZBA-7-2015) f) By-law 74-2015, being a By-law to amend By-law No. 2-2002 to regulate traffic on highways under the jurisdiction of the Corporation of the Town of Lakeshore. g) By-law 75-2015, being a By-law to authorize the execution of an agreement between Essex Region Conservation Authority (ERCA). h) By-law 76-2015, being a By-law to authorize the execution of an agreement between the Toronto-Dominion Bank. i) By-law 77-2015, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. j) By-law 78-2015, being a By-law to appoint a Assistant Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990 for the Town of Lakeshore and to amend 23-2015. k) By-law 79-2015, being a By-law to authorize the execution of an agreement between the Toronto-Dominion Bank and the Corporation of the Town of Lakeshore. 21. Adjournment