Finance Department - Tax Adjustments under the Municipal Act, 2001 Section 357 Authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $4,096.88 for the 2014 and 2015 taxation years, as outlined in the schedule attached to the report from Finance Services dated October 21, 2015.
Gene Brenders, President and Linda Armstrong, Vice President -Lakeshore Shuffleboard Club. Information report from Community and Development Services
Keystone Bridge Management Corp. - Harold Kleywegt, P. Eng. Managing Director - 2015 Bridge and Large Culvert Structural Inspections. Information report from Engineering and Infrastructure
Landmark Engineers Inc. - Dan Krutch - Re: Update on Engineering Assessment Study, jetty at the mouth of the Belle River. Information report from Community and Development Services
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of October 13, 2015 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated October 27, 2015. b) Ministry of Citizenship, Immigration and International Trade Re: June Callwood Outstanding Achievement Award c) Drainage Board Minutes of October 5, 2015 d) Heritage Committee Minutes of June 3, 2015 / It is recommended that: Council receive Items 8b through 8d as listed on the Consent Agenda dated October 27, 2015.
COMMUNITY AND DEVELOPMENT SERVICES Request for Annexation from the Town of Lakeshore to the Municipality of Chatham-Kent: Paul and Trish Seraphim/ It is recommended that: Planning Services and the Town's Solicitor be directed to meet with representatives of the Municipality of Chatham-Kent, the County of Essex and the private property owner requesting annexation, to develop an annexation proposal and agreement for consideration by Council at a future Council Meeting.
Sale of Town Property - former Belle River Water owner site It is recommended that: 1. Council direct administration to proceed with a Town-initiated rezoning of the former Belle River water tower site from Institutional, to Residential, and; 2. Council authorize Administration to offer this property for sale by public sealed tender in accordance with its Sale and Disposal of Land Policy.
Exemption from Noise By-law 106-2007 Ministry of Transportation It is recommended that: Council grant the Ontario Ministry of Transportation and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing May 1, 2016 through to December 31, 2017. The exemption is to allow for the works on the Highway 401 eastbound lanes for approximately 16.8 km to 0.9 km east of Essex Road 42 to 4.4 km east of Merlin Road, and 12.5 km of the westbound lanes from Merlin Road to 0.6 km east to Bloomfield Road, between Essex Road 42 and Merlin Rd.
Deferral of Tree Preservation Bylaw It is recommended that: It is recommended that Council defer direction to administration to draft a new Lakeshore Tree Preservation Bylaw pending the release of a comprehensive forest clear cutting proposal currently under development by the Essex Region Conservation Authority.
Fill Bylaw - Amendments It is recommended that Council give three readings to Bylaw 88-2015 to amend Bylaw 24-2011, "The Regulation of the Placing or Dumping of Fill, alteration of the grade of, or removal of topsoil from land within the Town of Lakeshore".
MURF - Phase II - Quotes for a Multi Use Path and Pedestrian Bridge It is recommended that Council: 1. Authorize administration to approve the proposed change order to widen the west Atlas Tube Centre path to 3m (Granular B) from 1.5m for the amount of $27,700 (plus HST), to be funded from the Phase II project contingency, and; 2. Authorize administration to approve a proposed change order to order a pedestrian in 2015 bridge for installation in 2016 over the 4th Concession Drain for an amount of $152,640 (net HST), to be a first charge against the 2016 budget, and; 3. Authorize administration to issue a change order to asphalt the 120m section of the soccer path for an amount of $10,360 (plus HST), to be funded from the soccer field project contingency
FINANCE SERVICES Write Off Uncollectable Property Taxes - Genermark Properties It is recommended that: Council authorize the write-off of the 2015 property taxes and late payment charges, totaling $2,030.09, for the Genermark property, roll #'s 050-000-09950-0000; 050-000-10000-0000; 050-000-10050-0000; and 050-000-10075-0000 as uncollectible and the County and School Board shares be charged back accordingly
Write Off Uncollectible Property Taxes - Municipal Act S354 It is recommended that: 1. Authorize the write-off of the property taxes and late payment charges, totaling $418.43, as uncollectible for the following roll numbers, per Municipal Act S354: Roll # 220.000.05801.0000 - Elmstead Rd Roll # 250.000.08110.0000 - West River Street Roll # 590.000.08000.0000 - Rochester Townline Roll # 610.000.31405.0000 - Riverside Rd Roll # 720.000.07001.0000 - Admiral Drive Roll # 720.000.07801.0000 - Admiral Drive Roll # 720.000.09301.0000 - Admiral Drive Roll # 720.000.26600.0000 - Peninsula St Roll # 730.000.12203.0000 - Melody Drive Roll # 730.000.39403.0000 - St Clair Road Roll # 740.000.14900.0000 - 10832 St Clair Rd Roll # 999.000.99999.0000 - Road allowance
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
READING OF BY-LAWS i) General By-laws That By-law 86-2015, 88-2015 and 89-2015 be read a first, second and third time and finally adopted this 27th day of October 2015. Adjournment a) By-law 86-2015, a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. b) By-law 88-2015, being a by-law to amend By-law 24-2011 (a by-law to regulate the placing or dumping of fill, alternation of the grade of, or removal of topsoil from land in the Town of Lakeshore c) By-law 89-2015, being a by-law to confirm proceedings of Council.
Oct 27, 2015 Regular Council Meeting
Finance Department - Tax Adjustments under the Municipal Act, 2001 Section 357 Authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $4,096.88 for the 2014 and 2015 taxation years, as outlined in the schedule attached to the report from Finance Services dated October 21, 2015.
Gene Brenders, President and Linda Armstrong, Vice President -Lakeshore Shuffleboard Club. Information report from Community and Development Services
Keystone Bridge Management Corp. - Harold Kleywegt, P. Eng. Managing Director - 2015 Bridge and Large Culvert Structural Inspections. Information report from Engineering and Infrastructure
Landmark Engineers Inc. - Dan Krutch - Re: Update on Engineering Assessment Study, jetty at the mouth of the Belle River. Information report from Community and Development Services
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of October 13, 2015 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated October 27, 2015. b) Ministry of Citizenship, Immigration and International Trade Re: June Callwood Outstanding Achievement Award c) Drainage Board Minutes of October 5, 2015 d) Heritage Committee Minutes of June 3, 2015 / It is recommended that: Council receive Items 8b through 8d as listed on the Consent Agenda dated October 27, 2015.
COMMUNITY AND DEVELOPMENT SERVICES Request for Annexation from the Town of Lakeshore to the Municipality of Chatham-Kent: Paul and Trish Seraphim/ It is recommended that: Planning Services and the Town's Solicitor be directed to meet with representatives of the Municipality of Chatham-Kent, the County of Essex and the private property owner requesting annexation, to develop an annexation proposal and agreement for consideration by Council at a future Council Meeting.
Sale of Town Property - former Belle River Water owner site It is recommended that: 1. Council direct administration to proceed with a Town-initiated rezoning of the former Belle River water tower site from Institutional, to Residential, and; 2. Council authorize Administration to offer this property for sale by public sealed tender in accordance with its Sale and Disposal of Land Policy.
Exemption from Noise By-law 106-2007 Ministry of Transportation It is recommended that: Council grant the Ontario Ministry of Transportation and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing May 1, 2016 through to December 31, 2017. The exemption is to allow for the works on the Highway 401 eastbound lanes for approximately 16.8 km to 0.9 km east of Essex Road 42 to 4.4 km east of Merlin Road, and 12.5 km of the westbound lanes from Merlin Road to 0.6 km east to Bloomfield Road, between Essex Road 42 and Merlin Rd.
Deferral of Tree Preservation Bylaw It is recommended that: It is recommended that Council defer direction to administration to draft a new Lakeshore Tree Preservation Bylaw pending the release of a comprehensive forest clear cutting proposal currently under development by the Essex Region Conservation Authority.
Fill Bylaw - Amendments It is recommended that Council give three readings to Bylaw 88-2015 to amend Bylaw 24-2011, "The Regulation of the Placing or Dumping of Fill, alteration of the grade of, or removal of topsoil from land within the Town of Lakeshore".
MURF - Phase II - Quotes for a Multi Use Path and Pedestrian Bridge It is recommended that Council: 1. Authorize administration to approve the proposed change order to widen the west Atlas Tube Centre path to 3m (Granular B) from 1.5m for the amount of $27,700 (plus HST), to be funded from the Phase II project contingency, and; 2. Authorize administration to approve a proposed change order to order a pedestrian in 2015 bridge for installation in 2016 over the 4th Concession Drain for an amount of $152,640 (net HST), to be a first charge against the 2016 budget, and; 3. Authorize administration to issue a change order to asphalt the 120m section of the soccer path for an amount of $10,360 (plus HST), to be funded from the soccer field project contingency
FINANCE SERVICES Write Off Uncollectable Property Taxes - Genermark Properties It is recommended that: Council authorize the write-off of the 2015 property taxes and late payment charges, totaling $2,030.09, for the Genermark property, roll #'s 050-000-09950-0000; 050-000-10000-0000; 050-000-10050-0000; and 050-000-10075-0000 as uncollectible and the County and School Board shares be charged back accordingly
Write Off Uncollectible Property Taxes - Municipal Act S354 It is recommended that: 1. Authorize the write-off of the property taxes and late payment charges, totaling $418.43, as uncollectible for the following roll numbers, per Municipal Act S354: Roll # 220.000.05801.0000 - Elmstead Rd Roll # 250.000.08110.0000 - West River Street Roll # 590.000.08000.0000 - Rochester Townline Roll # 610.000.31405.0000 - Riverside Rd Roll # 720.000.07001.0000 - Admiral Drive Roll # 720.000.07801.0000 - Admiral Drive Roll # 720.000.09301.0000 - Admiral Drive Roll # 720.000.26600.0000 - Peninsula St Roll # 730.000.12203.0000 - Melody Drive Roll # 730.000.39403.0000 - St Clair Road Roll # 740.000.14900.0000 - 10832 St Clair Rd Roll # 999.000.99999.0000 - Road allowance
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
READING OF BY-LAWS i) General By-laws That By-law 86-2015, 88-2015 and 89-2015 be read a first, second and third time and finally adopted this 27th day of October 2015. Adjournment a) By-law 86-2015, a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. b) By-law 88-2015, being a by-law to amend By-law 24-2011 (a by-law to regulate the placing or dumping of fill, alternation of the grade of, or removal of topsoil from land in the Town of Lakeshore c) By-law 89-2015, being a by-law to confirm proceedings of Council.