1. CALL TO ORDER 6: 00 P. M. Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 5. RECOGNITION
DELEGATIONS Nick Panasiuk — Discharge of Firearms By- law Amendment Request for Amendment to Discharge of Firearms By- law — Panasiuk It is recommended that: Council not support the request to allow the discharge of firearms on property located at 496 Elmstead Road,
PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Budget Meeting Minutes of November 30, 2015 b) Budget Meeting Minutes of December 1, 2015 C) Regular Council Meeting Minutes of December 8, 2015 It is recommended that: Council approve Item 8a through 8c as listed on the Consent Agenda dated January 12, 2016. i) Community Services Advisory Committee Meeting Minutes of September 24, 2015 j) Drainage Board Minutes of November 23, 2015 k) Belle River On The Lake BIA Board of Management Meeting Minutes of November 2, 2015 m) Kingston City — Support of Resolution Re: Basic Income Guarantee p) Engineering and Infrastructure Services — Drinking Water System — Union Distribution System MOECC Inspection Report 2015-2016 q) Engineering and Infrastructure Services — Drinking Water System — Tecumseh System MOECC Inspection Report 2015-2016 r) Engineering and Infrastructure Services — Drinking Water System — Lakeshore MOECC Inspection Report 2015-2016 s) Belle River on the Lake BIA Board of Management Meeting Minutes of December 7, 2015 u) Ontario Good Roads Association ( OGRA) — Notice of Poll Re: OGRA Board of Directors. V) Ministry of Agriculture, Food and Rural Affairs Re: Building Canada Fund — Ontario Small Communities Fund Application It is recommended that. - Council receive Items 8d through 8v as listed on the Consent Agenda dated January 12, 2016
Administration ( Clerk's Division) — Establishing an Arts Advisory Committee for the Town of Lakeshore
g) Lakeshore Accessibility Advisory Committee Minutes of September 15, 2015 h) Community Services Advisory Committee Meeting Minutes of May 28, 2015
The Corporation of the Township of Madawaska Valley — Support of Resolution Re: Reinstating Incentives for Physicians to Practice in Rural Areas of Ontario.
County of Essex — Support Resolution Re: Options to Reduce Length, Speed and Timing of CN Freight Trains.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: Trans Canada Trail — Agreement with Leamington It is recommended that Council: Give three readings to Bylaw 4-2016, being a Bylaw to authorize the Mayor and Clerk to sign an agreement with The Corporation of The Municipality of Leamington for the easement of lands for the purpose of a multi -use trail.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: West Pike Creek Road Pedestrian Crossing It is recommended that Council: 1. Authorize administration to request the County of Essex to proceed with the construction of the pedestrian crossing at the West Pike Creek Road/ VIA railway crossing by awarding the tender for this project to the lowest bidder, SLR Contracting Group Inc., for $ 79,983.36 including net HST 2. Approve an over -expenditure
Request for Exemption from Parking By- law 4- 2006 It is recommended that: Council grant a temporary exemption to Parking By -Law 4-2006 to allow for parking on the south side of Advance Boulevard from the easternmost parking lot entrance westerly to the westernmost parking lot entrance from January 13, 2016 until May 31, 2016.
FINANCE SERVICES Report from administration re: a) Temporary Borrowing By- law It is recommended that: 1. Council adopt By-law 5-2016 to allow for temporary borrowing for current expenditure purposes for 2016. b) Interim Levy By- law It is recommended that Council: 1. Receive the Interim Levy By-law report; 2. Authorize an interim tax levy for 2016; and 3. Adopt the Interim Levy By-law 3-2016 attached to this report.
14. CHIEF ADMINISTRATIVE OFFICER Report from administration re: Annual Review and Adoption of Policy statements — Health and Safety — workplace violence and Harassment. It is recommended that: 1. Council re -confirm by resolution an Occupational Health and Safety Policy Statement for the 2016 year. 2. Council re -confirm by resolution a Workplace Violence and Harassment Policy Statement for the 2016 year. 15. REPORTS FROM COUNCIL IN CLOSED SESSION 16. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES 17. NOTICE OF MOTION
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
READING OF BY-LAWS i) Drainage By-laws That By-law 105-2015 and 106-2015 be read a first and second time and provisionally adopted this 12th day of January, 2016. ii) General By-laws That By-law 2-2016, 3-2016, 4-2016 and 5-2016 be read a first, second and third time and finally adopted this 12 day of January, 2016. a) By- law 105- 2015, being a By- law to provide for the repair and improvement to the Little Baseline Road Drain East. b) By- law 106-2015, being a By- law to provide for the repair and improvement to the Leffler Drain. C) By- law 2-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. d) By- law 3- 2016, being a By-law to authorize an Interim Tax Levy prior to the adoption of the estimates for the year 2016 e) By- law 4- 2016, being a By- law to authorize the execution of an agreement between The Corporation of the Municipality of Leamington and The Corporation of the Town of Lakeshore. f) By- law 5- 2016, being a By- law to authorize temporary borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016
Jan 12, 2016 Regular Council Meeting
1. CALL TO ORDER 6: 00 P. M. Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 5. RECOGNITION
DELEGATIONS Nick Panasiuk — Discharge of Firearms By- law Amendment Request for Amendment to Discharge of Firearms By- law — Panasiuk It is recommended that: Council not support the request to allow the discharge of firearms on property located at 496 Elmstead Road,
PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Budget Meeting Minutes of November 30, 2015 b) Budget Meeting Minutes of December 1, 2015 C) Regular Council Meeting Minutes of December 8, 2015 It is recommended that: Council approve Item 8a through 8c as listed on the Consent Agenda dated January 12, 2016. i) Community Services Advisory Committee Meeting Minutes of September 24, 2015 j) Drainage Board Minutes of November 23, 2015 k) Belle River On The Lake BIA Board of Management Meeting Minutes of November 2, 2015 m) Kingston City — Support of Resolution Re: Basic Income Guarantee p) Engineering and Infrastructure Services — Drinking Water System — Union Distribution System MOECC Inspection Report 2015-2016 q) Engineering and Infrastructure Services — Drinking Water System — Tecumseh System MOECC Inspection Report 2015-2016 r) Engineering and Infrastructure Services — Drinking Water System — Lakeshore MOECC Inspection Report 2015-2016 s) Belle River on the Lake BIA Board of Management Meeting Minutes of December 7, 2015 u) Ontario Good Roads Association ( OGRA) — Notice of Poll Re: OGRA Board of Directors. V) Ministry of Agriculture, Food and Rural Affairs Re: Building Canada Fund — Ontario Small Communities Fund Application It is recommended that. - Council receive Items 8d through 8v as listed on the Consent Agenda dated January 12, 2016
Administration ( Clerk's Division) — Establishing an Arts Advisory Committee for the Town of Lakeshore
g) Lakeshore Accessibility Advisory Committee Minutes of September 15, 2015 h) Community Services Advisory Committee Meeting Minutes of May 28, 2015
The Corporation of the Township of Madawaska Valley — Support of Resolution Re: Reinstating Incentives for Physicians to Practice in Rural Areas of Ontario.
County of Essex — Support Resolution Re: Options to Reduce Length, Speed and Timing of CN Freight Trains.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: Trans Canada Trail — Agreement with Leamington It is recommended that Council: Give three readings to Bylaw 4-2016, being a Bylaw to authorize the Mayor and Clerk to sign an agreement with The Corporation of The Municipality of Leamington for the easement of lands for the purpose of a multi -use trail.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: West Pike Creek Road Pedestrian Crossing It is recommended that Council: 1. Authorize administration to request the County of Essex to proceed with the construction of the pedestrian crossing at the West Pike Creek Road/ VIA railway crossing by awarding the tender for this project to the lowest bidder, SLR Contracting Group Inc., for $ 79,983.36 including net HST 2. Approve an over -expenditure
Request for Exemption from Parking By- law 4- 2006 It is recommended that: Council grant a temporary exemption to Parking By -Law 4-2006 to allow for parking on the south side of Advance Boulevard from the easternmost parking lot entrance westerly to the westernmost parking lot entrance from January 13, 2016 until May 31, 2016.
FINANCE SERVICES Report from administration re: a) Temporary Borrowing By- law It is recommended that: 1. Council adopt By-law 5-2016 to allow for temporary borrowing for current expenditure purposes for 2016. b) Interim Levy By- law It is recommended that Council: 1. Receive the Interim Levy By-law report; 2. Authorize an interim tax levy for 2016; and 3. Adopt the Interim Levy By-law 3-2016 attached to this report.
14. CHIEF ADMINISTRATIVE OFFICER Report from administration re: Annual Review and Adoption of Policy statements — Health and Safety — workplace violence and Harassment. It is recommended that: 1. Council re -confirm by resolution an Occupational Health and Safety Policy Statement for the 2016 year. 2. Council re -confirm by resolution a Workplace Violence and Harassment Policy Statement for the 2016 year. 15. REPORTS FROM COUNCIL IN CLOSED SESSION 16. REPORTS FROM COUNTY COUNCIL REPRESENTATIVES 17. NOTICE OF MOTION
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
READING OF BY-LAWS i) Drainage By-laws That By-law 105-2015 and 106-2015 be read a first and second time and provisionally adopted this 12th day of January, 2016. ii) General By-laws That By-law 2-2016, 3-2016, 4-2016 and 5-2016 be read a first, second and third time and finally adopted this 12 day of January, 2016. a) By- law 105- 2015, being a By- law to provide for the repair and improvement to the Little Baseline Road Drain East. b) By- law 106-2015, being a By- law to provide for the repair and improvement to the Leffler Drain. C) By- law 2-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. d) By- law 3- 2016, being a By-law to authorize an Interim Tax Levy prior to the adoption of the estimates for the year 2016 e) By- law 4- 2016, being a By- law to authorize the execution of an agreement between The Corporation of the Municipality of Leamington and The Corporation of the Town of Lakeshore. f) By- law 5- 2016, being a By- law to authorize temporary borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016