1. CALL TO ORDER 5:00 p.m. (Mayor) / That: Council move into in closed session at in accordance with sections 239 (2) (b), (c), (e) and (f) of the Municipal Act to review committee member applications, the proposed disposition of park land and to obtain advice subject to solicitor-client privilege regarding an appeal before the Ontario Municipal Board. / That: Council move out of closed session at p.m. 2. MOMENT OF REFLECTION 6:00 p.m. 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
11. COMMUNITY AND DEVELOPMENT SERVICES b) Draft Plan of Subdivision Application S-A-02-2013, Terry Rafih/Dominic Amicone, South-West Corner of County Road 2 (Old Tecumseh Road) and Wallace Line Road. / It is recommended that: 1. Council adopt the proposed draft conditions for draft plan of subdivision application S-A-02-2013 (County File 37-T-14003) attached as Appendix "1"; and 2. The proposed draft conditions be submitted to the approval authority, the County of Essex.
DELEGATIONS Application to Amend Lakeshore Zoning By-law ZBA-6-2016 - Luc Villeneuve -145 Fourth Street. • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: Council approve Zoning By-law Amendment Application ZBA-6-2016 (Bylaw No. 29-2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Property" on the Key Map, Appendix 1, located at 145 Fourth Street, in the Town of Lakeshore, from "R2-12, Residential Type 2 Exception 12" to "R2-12, Residential Type 2 Exception 12" which shall permit an additional dwelling unit for a total of (5) dwelling units and to permit (2) driveways, including a minimum of 6 parking spaces.
Application to Amend Lakeshore Zoning By-law ZBA-3-2016 - Perfect Solutions - 20500 County Rd. 42 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-3-2016 (By-law No. 27-2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Property" on the Key Map, Appendix 1, located at 20500 County Road 42, in the Town of Lakeshore, from "CR-15, Rural Commercial Employment, Exception 15" to "CR-15, Rural Commercial Employment, Exception 15" which shall permit the following relief: a. An Automatic Commercial Vehicle Washing Establishment which shall mean a building or structure or part thereof, containing facilities for washing, cleaning or drying of commercial vehicles by production methods, typically exceeding 1 (tonne), which shall include trucks, buses, farm machinery or other similar vehicles used for the delivery, haulage or service of a similar use; b. A minimum of 4 parking spaces (including 1 space for persons with disabilities); c. A minimum of 3 stacking spaces shall be provided in advance of the Automatic Commercial Vehicle Washing Establishment and a minimum of 3 stacking spaces shall be provided at the terminus of each line; d. No loading space shall be required for an Automatic Commercial Vehicle Washing Establishment; and e. A Waste Area Enclosure is permitted in the front yard. 2. Council approve Site Plan Application SPC-1-2016 to permit the construction of a new building (Automatic Commercial Vehicle Washing Establishment) totaling 1,254.15 m2 or 13,500 ft2 together with parking areas /loading areas and ancillary facilities, all on a 1.9 ha or 4.71 acre parcel of land located at 20500 County Road 42, in the Community of Tilbury North, subject to the following conditions: a) the Owner/Developer enter into a Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, road improvements and any necessary service connections, easements and other items in accordance with approved drawings. 3. The Mayor and Clerk be authorized, by, by-law #28- 2016, to execute the Site Plan Agreement.
Lower Thames Valley Conservation Authority - Mr. Don Pearson -General Manager/Secretary Treasurer - Re: 2015 Annual Report and 2016 Budget
Dragon Boats for the Cure - Ms. Beth Noakes and Mr. Gerry Orum - Re: Fundraising Event at Lakeview Park.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Minutes of Council meeting held on March 22, 2016 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 12, 2016. b) Lakeshore Accessibility Advisory Committee Meeting Minutes of December 8, 2015. c) Letter from Canadian Pacific - Requesting Lakeshore's Support for Rail Safety Week April 25 - May 1, 2016. d) Committee of Adjustment Draft Minutes for March 16, 2016 / It is recommended that: Council approve Item 8b through 8d as listed on the Consent Agenda dated April 12, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: Red-Lined Revision to a Draft Approved Draft Plan of Subdivision (37-T-07002) Jack Moceri and Sons Contracting Ltd. East of Pike Creek. / It is recommended that: 1. Council approve the following red-lined change (Lakeshore File: RL-1-2015) to Draft Plan of Subdivision (County of Essex File: 37-T-07002) submitted by Jack Moceri and Sons Contracting Limited; 2. The County of Essex be advised that this approval applies to the revised draft plan of subdivision and conditions highlighted in Appendix 1, Appendix 2 and Appendix 3; 3. Council accept $60,000.00 as reimbursement of the Moceri's share of the cost of the reconstruction of East Pike Creek Road from County Road 2 (Old Tecumseh Road) to the northern limit of the northerly curb return from Street A'; and 4. The said $60,000.00 be paid in four equal payments coinciding with the building permit application for each of the four blocks shown on the draft plan of subdivision.
2016 Canada Day Family Event Program Itinerary and Budget / It is recommended that: 1. The activities set to take place at the 2016 Canada Day Family Event be received as presented subject to the financial details submitted for review; and, 2. Council authorize the expenditure of donations beyond the approved budget to an amount not to exceed cash donations in hand.
Jumpstart for Kids Fundraising Event / It is recommended that: Council authorizes participation in the Canadian Tire Jumpstart Fundraising Campaign being held across the region on Saturday, May 28th, 2016 in an effort to promote the importance of physical activity for all children within the Town of Lakeshore.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: Tender Award - Elmstead Road Watermain Replacement / It is recommended that: 1. Council award the tender for the Elmstead Road Watermain Replacement project to Sherway Contracting in the amount of $681,830.50 plus HST 2. Council authorize the project over expenditure of $121,582.04 to be funded from the Water Budget.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: By-law to Appoint Statutory Officers and Enforcement Personnel / It is recommended that: Council give three readings to by-law 30-2016 to confirm the appointment of statutory officers and enforcement personnel for the Town of Lakeshore.
NOTICE OF MOTION a) Councillor Diemer submitted the following notice of motion for consideration at the March 22, 2016 meeting of Council. This motion was deferred to the April 12, 2016 meeting of Council. / It is recommended that: Pleasant Park be renamed to Shanahan Park b) Councillor McKinlay presented the following notice of motion at the March 22, 2016 meeting for consideration of Council on April 12, 2016. / It is recommended that: The designated money donated for the July 1st festivities be above and beyond the budget funds allocated by Council in the 2016 budget.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
20. READING OF BY-LAWS i) Drainage By-laws / That By-law 11-2016 and 12-2016 be read a third time and finally adopted this 12th day of April, 2016. a) By-law 11-2016, being a by-law to provide for the repair and improvement to the Keith Drain. b) By-law 112-2016, being a by-law to provide for the repair and improvement to the Webbwood Drain. ii) General By-laws / That By-law 27-2016, 28-2016, 29-2016, 30-2016, 31-2016 and be read a first, second and third time and finally adopted this 12th day of April 2016. a) By-law 27-2016, being a by-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-3-2016). b) By-law 28-2016, being a by-law to authorize the execution of a site plan agreement with Perfect Solutions Inc. (Pencor Developments Inc.) 20500 County Rd.42-SPC-1-2016). c) By-law 29-2016, being a by-law to amend By-law 2-2012. Zoning By-law for the Town of Lakeshore (ZBA-6-2016). d) By-law 30-2016, being a by-law to appoint the statutory officers, and enforcement personnel of the Corporation of the Town of Lakeshore and to repeal all previous by-laws respecting previous appointments. e) By-law 31-2016, being a by-law to confirm proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Apr 12, 2016 Regular Council Meeting
1. CALL TO ORDER 5:00 p.m. (Mayor) / That: Council move into in closed session at in accordance with sections 239 (2) (b), (c), (e) and (f) of the Municipal Act to review committee member applications, the proposed disposition of park land and to obtain advice subject to solicitor-client privilege regarding an appeal before the Ontario Municipal Board. / That: Council move out of closed session at p.m. 2. MOMENT OF REFLECTION 6:00 p.m. 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
11. COMMUNITY AND DEVELOPMENT SERVICES b) Draft Plan of Subdivision Application S-A-02-2013, Terry Rafih/Dominic Amicone, South-West Corner of County Road 2 (Old Tecumseh Road) and Wallace Line Road. / It is recommended that: 1. Council adopt the proposed draft conditions for draft plan of subdivision application S-A-02-2013 (County File 37-T-14003) attached as Appendix "1"; and 2. The proposed draft conditions be submitted to the approval authority, the County of Essex.
DELEGATIONS Application to Amend Lakeshore Zoning By-law ZBA-6-2016 - Luc Villeneuve -145 Fourth Street. • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: Council approve Zoning By-law Amendment Application ZBA-6-2016 (Bylaw No. 29-2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Property" on the Key Map, Appendix 1, located at 145 Fourth Street, in the Town of Lakeshore, from "R2-12, Residential Type 2 Exception 12" to "R2-12, Residential Type 2 Exception 12" which shall permit an additional dwelling unit for a total of (5) dwelling units and to permit (2) driveways, including a minimum of 6 parking spaces.
Application to Amend Lakeshore Zoning By-law ZBA-3-2016 - Perfect Solutions - 20500 County Rd. 42 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-3-2016 (By-law No. 27-2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Property" on the Key Map, Appendix 1, located at 20500 County Road 42, in the Town of Lakeshore, from "CR-15, Rural Commercial Employment, Exception 15" to "CR-15, Rural Commercial Employment, Exception 15" which shall permit the following relief: a. An Automatic Commercial Vehicle Washing Establishment which shall mean a building or structure or part thereof, containing facilities for washing, cleaning or drying of commercial vehicles by production methods, typically exceeding 1 (tonne), which shall include trucks, buses, farm machinery or other similar vehicles used for the delivery, haulage or service of a similar use; b. A minimum of 4 parking spaces (including 1 space for persons with disabilities); c. A minimum of 3 stacking spaces shall be provided in advance of the Automatic Commercial Vehicle Washing Establishment and a minimum of 3 stacking spaces shall be provided at the terminus of each line; d. No loading space shall be required for an Automatic Commercial Vehicle Washing Establishment; and e. A Waste Area Enclosure is permitted in the front yard. 2. Council approve Site Plan Application SPC-1-2016 to permit the construction of a new building (Automatic Commercial Vehicle Washing Establishment) totaling 1,254.15 m2 or 13,500 ft2 together with parking areas /loading areas and ancillary facilities, all on a 1.9 ha or 4.71 acre parcel of land located at 20500 County Road 42, in the Community of Tilbury North, subject to the following conditions: a) the Owner/Developer enter into a Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, road improvements and any necessary service connections, easements and other items in accordance with approved drawings. 3. The Mayor and Clerk be authorized, by, by-law #28- 2016, to execute the Site Plan Agreement.
Lower Thames Valley Conservation Authority - Mr. Don Pearson -General Manager/Secretary Treasurer - Re: 2015 Annual Report and 2016 Budget
Dragon Boats for the Cure - Ms. Beth Noakes and Mr. Gerry Orum - Re: Fundraising Event at Lakeview Park.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Minutes of Council meeting held on March 22, 2016 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated April 12, 2016. b) Lakeshore Accessibility Advisory Committee Meeting Minutes of December 8, 2015. c) Letter from Canadian Pacific - Requesting Lakeshore's Support for Rail Safety Week April 25 - May 1, 2016. d) Committee of Adjustment Draft Minutes for March 16, 2016 / It is recommended that: Council approve Item 8b through 8d as listed on the Consent Agenda dated April 12, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: Red-Lined Revision to a Draft Approved Draft Plan of Subdivision (37-T-07002) Jack Moceri and Sons Contracting Ltd. East of Pike Creek. / It is recommended that: 1. Council approve the following red-lined change (Lakeshore File: RL-1-2015) to Draft Plan of Subdivision (County of Essex File: 37-T-07002) submitted by Jack Moceri and Sons Contracting Limited; 2. The County of Essex be advised that this approval applies to the revised draft plan of subdivision and conditions highlighted in Appendix 1, Appendix 2 and Appendix 3; 3. Council accept $60,000.00 as reimbursement of the Moceri's share of the cost of the reconstruction of East Pike Creek Road from County Road 2 (Old Tecumseh Road) to the northern limit of the northerly curb return from Street A'; and 4. The said $60,000.00 be paid in four equal payments coinciding with the building permit application for each of the four blocks shown on the draft plan of subdivision.
2016 Canada Day Family Event Program Itinerary and Budget / It is recommended that: 1. The activities set to take place at the 2016 Canada Day Family Event be received as presented subject to the financial details submitted for review; and, 2. Council authorize the expenditure of donations beyond the approved budget to an amount not to exceed cash donations in hand.
Jumpstart for Kids Fundraising Event / It is recommended that: Council authorizes participation in the Canadian Tire Jumpstart Fundraising Campaign being held across the region on Saturday, May 28th, 2016 in an effort to promote the importance of physical activity for all children within the Town of Lakeshore.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: Tender Award - Elmstead Road Watermain Replacement / It is recommended that: 1. Council award the tender for the Elmstead Road Watermain Replacement project to Sherway Contracting in the amount of $681,830.50 plus HST 2. Council authorize the project over expenditure of $121,582.04 to be funded from the Water Budget.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: By-law to Appoint Statutory Officers and Enforcement Personnel / It is recommended that: Council give three readings to by-law 30-2016 to confirm the appointment of statutory officers and enforcement personnel for the Town of Lakeshore.
NOTICE OF MOTION a) Councillor Diemer submitted the following notice of motion for consideration at the March 22, 2016 meeting of Council. This motion was deferred to the April 12, 2016 meeting of Council. / It is recommended that: Pleasant Park be renamed to Shanahan Park b) Councillor McKinlay presented the following notice of motion at the March 22, 2016 meeting for consideration of Council on April 12, 2016. / It is recommended that: The designated money donated for the July 1st festivities be above and beyond the budget funds allocated by Council in the 2016 budget.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
20. READING OF BY-LAWS i) Drainage By-laws / That By-law 11-2016 and 12-2016 be read a third time and finally adopted this 12th day of April, 2016. a) By-law 11-2016, being a by-law to provide for the repair and improvement to the Keith Drain. b) By-law 112-2016, being a by-law to provide for the repair and improvement to the Webbwood Drain. ii) General By-laws / That By-law 27-2016, 28-2016, 29-2016, 30-2016, 31-2016 and be read a first, second and third time and finally adopted this 12th day of April 2016. a) By-law 27-2016, being a by-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-3-2016). b) By-law 28-2016, being a by-law to authorize the execution of a site plan agreement with Perfect Solutions Inc. (Pencor Developments Inc.) 20500 County Rd.42-SPC-1-2016). c) By-law 29-2016, being a by-law to amend By-law 2-2012. Zoning By-law for the Town of Lakeshore (ZBA-6-2016). d) By-law 30-2016, being a by-law to appoint the statutory officers, and enforcement personnel of the Corporation of the Town of Lakeshore and to repeal all previous by-laws respecting previous appointments. e) By-law 31-2016, being a by-law to confirm proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT