1. CALL TO ORDER 6:00 P.M. (Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
RECOGNITION a) Bill Kassa - Senior of the Year award, presented on behalf of the Minister Responsible for Senior Affairs. b) John Collins, Contract Sergeant, Lakeshore OPP - Retirement Recognition
DELEGATIONS a) PUBLIC MEETINGS UNDER THE PLANNING ACT i) Zoning By-law Amendment (ZBA-12-2016), Irene and Bernard Barrette, 1408 Lakeshore Road 123 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1, Council approve Zoning By-law Amendment Application ZBA-12-2016 (By-law No. 58 -2016), Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 1408 Lakeshore Road 123, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing by-law. b) Regional Sports Development - Paul McDermott Re: Essex County Sports, Recreation and Entertainment Destination Project.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Minutes of May 24, 2016 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated May 24, 2016. b) Lakeshore Municipal Heritage Committee Minutes of October 21, 2015 c) Police Service Board Meeting Minutes of March 21, 2016 d) Town of Tecumseh - Support of Resolution Re: Climate Change Action Plan. e) Municipality of Calvin - Support of Resolution Re: Reconsider Suspension of the Rural Economic Development Program into the Jobs and Prosperity Fund. f) Town of Amherstburg - Support of Resolution Re: Support Taras Natyshak's Letter to the Minister of Transportation - Widening of Highway #3 g) Town of Amherstburg - Support of Town of Essex Resolution Re: Widening of Highway #3 h) County of Essex - Support of Resolution Re: Lyme Disease i) Township of South - West Oxford - Support of Resolution Re: ROMA/OGRA Conferences. j) City of Ottawa - Support of Resolution Re: Municipal Role in the Siting of Wind Power Projects. k) Community and Development Services - Committee of Adjustment - draft Minutes for May 18,2016 I) Engineering and Infrastructure Services - Public Works - Railway Crossing Safety Assessment m) Community and Development Services - Town-wide Community Improvement Plan
Emergency Response Plan Administrative Revisions It is recommended that: 1. Council give three readings to by-law 59-2016 being a by-law to adopt an Emergency Plan and Program for the Town of Lakeshore and to repeal by-law 100-2005.
Rural Economic Development Grant - Hotel Feasibility Study It is recommended that: 1. Council pass By-law #64-2016, being a by-law to authorize the Mayor and Clerk to execute an agreement with the Ministry of Agriculture Food and Rural Affairs under the Rural Economic Development (RED) program to receive grant funding totaling $4,800 for the purpose of a Hotel Feasibility Study.
Pathway to Potential & Canadian Tire Jump Start Programs It is recommended that: 1. Council adopt By-law 63-2016 being a by-law to authorize the Mayor and the Director of Finance to renew a service agreement with the City of Windsor for the Pathway to Potential Program for the period of January 1, 2016, to December 31, 2016; and, 2. Council approve the Town's continued administration of the Canadian Tire Jump Start Program in 2016 for Lakeshore residents.
Canada 150 Community Infrastructure Grant Application 2016 It is recommended that: 1. Council direct Administration to apply for the Canada 150 Community Infrastructure Grant, and 2. Council prioritize the order of the applications as Old Tecumseh Road Trail (priority one) and West Beach Jetty project (priority two).
Tender Award - Myers Road and Lakeshore Road 113 Surface Treatment It is recommended that Council: 1. Award the tender for surface treatment on Myers Road and Lakeshore Road 113 to Shepley Road Maintenance Ltd. in the total amount of $230,520 plus applicable taxes. 2. Authorize the Manager of Public Works Services to adjust the contract amount based on actual quantities of emulsion, aggregate and granular materials required for the completion of this project.
Tender Award - Elmgrove Drive and East Pike Creek Road Reconstruction and Elmgrove Drive Drain Improvements, and East Pike Creek Watermain Replacement It is recommended that: 1. Council award the tender for Elmgrove Drive and East Pike Creek Road Reconstruction and Elmgrove Drive Drain improvements and East Pike Creek watermain replacement to Major Construction (2010) Ltd. in the amount of $2,589,564 plus HST.
Tender Award - Bridge Rehabilitation 2016 - Duck Creek Bridge #01020 Removal and Maintenance of Various Bridges It is recommended that Council: 1. Award the Bridge Rehabilitation 2016 tender to Clarke Construction in the amount of $189,000 plus applicable taxes for removal of Duck Creek Bridge at Baseline Road ROW (Bridge #01020) and maintenance of various bridges. 2. Approve an over-expenditure of $27,943 for this project. It is recommended that this over-expenditure be funded from the lifecyle reserve account for Bridges and Culverts.
Closure of Alley between First and Second Street - By-law 66-2016 It is recommended that: 1. Council give three (3) readings to by-law 66-2016 being a by-law to close the alley between First Street and Second Street.
Park Lane and Southwood Project - Addition of Westwood Request 1. Council authorize Administration to amend the Park Lane and Southwood Drive Watermain Replacement and Road Resurfacing Contract awarded to DAmore Construction Ltd. to add the watermain replacement and road resurfacing on Westwood Drive at the unit prices within the tender at an increased cost not to exceed $213,000 for construction, resulting in a total contract value not to exceed $682,300 including net HST, and 2. Council approve an over-expenditure in the Water Budget Centre for replacement of the Westwood water main under the Park Lane/SouthwoodA/Vestwood capital project at a cost not to exceed $227,000, and 3. Council approve an over-expenditure in the Public Works Budget Centre main under the Park Lane/SouthwoodA/Vestwood capital project for replacement of the Westwood road pavement at a cost not to exceed $43,560, and 4. Council approve transfers not to exceed $227,000 and $43,560 from the Water Reserve Fund and Roads Lifecycle Reserve respectively to fund the additional project costs.
NOTICE OF MOTION a) Councillor Diemer submitted the following for consideration at the March 22, 2016 and April 12, 2016 meeting of Council. This Notice of Motion was deferred pending further information being provided by the Shanahan family. That-Pleasant Park be renamed to Shanahan Park.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
20. READING OF BY-LAWS i) Drainage By-laws That By-law 43-2016 and 50-2016 be read a first and second time and provisionally adopted this 14th day of June, 2016. a) By-law 43-2016, being a By-law to construct a new access bridge for the Halliday drain. b) By-law 50-2016, being a By-law to provide the repair and improvement for the East Maiden Road drain, 8th Concession Drain and the Potts Drain. ii) General By-laws / That By-law 58-2016, 59-2016, 61-2016, 63-2016, 64-2016, and 66-2016 be read a first, second and third time and finally adopted this 14th day of June, 2016. a) By-law 58-2016, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-12-2016). b) By-law 59-2016, being a By-law to adopt and implement an Emergency Response Plan for the Town of Lakeshore. c) By-law 61-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. d) By-law 63-2016, being a By-law to authorize the execution of a Service Agreement between the Corporation of the City of Windsor and the Corporation of the Town of Lakeshore. e) By-law 64-2016, being a By-law to authorize the execution of an agreement between Ministry of Agriculture Food and Rural Affairs (Rural Economic Development (Red) Program) and the Corporation of the Town of Lakeshore. f) By-law 66-2016, being a By-law to close and stop up an alley, east of First Street, west of Second Street south of 165 First Street, north of Broadway Plan 158, in the Town of Lakeshore (formerly the Town of Belle River), more particularly described in Schedule "A". 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Jun 14, 2016 Regular Council Meeting
1. CALL TO ORDER 6:00 P.M. (Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
RECOGNITION a) Bill Kassa - Senior of the Year award, presented on behalf of the Minister Responsible for Senior Affairs. b) John Collins, Contract Sergeant, Lakeshore OPP - Retirement Recognition
DELEGATIONS a) PUBLIC MEETINGS UNDER THE PLANNING ACT i) Zoning By-law Amendment (ZBA-12-2016), Irene and Bernard Barrette, 1408 Lakeshore Road 123 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1, Council approve Zoning By-law Amendment Application ZBA-12-2016 (By-law No. 58 -2016), Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 1408 Lakeshore Road 123, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing by-law. b) Regional Sports Development - Paul McDermott Re: Essex County Sports, Recreation and Entertainment Destination Project.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Minutes of May 24, 2016 / It is recommended that: Council approve Item 8a as listed on the Consent Agenda dated May 24, 2016. b) Lakeshore Municipal Heritage Committee Minutes of October 21, 2015 c) Police Service Board Meeting Minutes of March 21, 2016 d) Town of Tecumseh - Support of Resolution Re: Climate Change Action Plan. e) Municipality of Calvin - Support of Resolution Re: Reconsider Suspension of the Rural Economic Development Program into the Jobs and Prosperity Fund. f) Town of Amherstburg - Support of Resolution Re: Support Taras Natyshak's Letter to the Minister of Transportation - Widening of Highway #3 g) Town of Amherstburg - Support of Town of Essex Resolution Re: Widening of Highway #3 h) County of Essex - Support of Resolution Re: Lyme Disease i) Township of South - West Oxford - Support of Resolution Re: ROMA/OGRA Conferences. j) City of Ottawa - Support of Resolution Re: Municipal Role in the Siting of Wind Power Projects. k) Community and Development Services - Committee of Adjustment - draft Minutes for May 18,2016 I) Engineering and Infrastructure Services - Public Works - Railway Crossing Safety Assessment m) Community and Development Services - Town-wide Community Improvement Plan
Emergency Response Plan Administrative Revisions It is recommended that: 1. Council give three readings to by-law 59-2016 being a by-law to adopt an Emergency Plan and Program for the Town of Lakeshore and to repeal by-law 100-2005.
Rural Economic Development Grant - Hotel Feasibility Study It is recommended that: 1. Council pass By-law #64-2016, being a by-law to authorize the Mayor and Clerk to execute an agreement with the Ministry of Agriculture Food and Rural Affairs under the Rural Economic Development (RED) program to receive grant funding totaling $4,800 for the purpose of a Hotel Feasibility Study.
Pathway to Potential & Canadian Tire Jump Start Programs It is recommended that: 1. Council adopt By-law 63-2016 being a by-law to authorize the Mayor and the Director of Finance to renew a service agreement with the City of Windsor for the Pathway to Potential Program for the period of January 1, 2016, to December 31, 2016; and, 2. Council approve the Town's continued administration of the Canadian Tire Jump Start Program in 2016 for Lakeshore residents.
Canada 150 Community Infrastructure Grant Application 2016 It is recommended that: 1. Council direct Administration to apply for the Canada 150 Community Infrastructure Grant, and 2. Council prioritize the order of the applications as Old Tecumseh Road Trail (priority one) and West Beach Jetty project (priority two).
Tender Award - Myers Road and Lakeshore Road 113 Surface Treatment It is recommended that Council: 1. Award the tender for surface treatment on Myers Road and Lakeshore Road 113 to Shepley Road Maintenance Ltd. in the total amount of $230,520 plus applicable taxes. 2. Authorize the Manager of Public Works Services to adjust the contract amount based on actual quantities of emulsion, aggregate and granular materials required for the completion of this project.
Tender Award - Elmgrove Drive and East Pike Creek Road Reconstruction and Elmgrove Drive Drain Improvements, and East Pike Creek Watermain Replacement It is recommended that: 1. Council award the tender for Elmgrove Drive and East Pike Creek Road Reconstruction and Elmgrove Drive Drain improvements and East Pike Creek watermain replacement to Major Construction (2010) Ltd. in the amount of $2,589,564 plus HST.
Tender Award - Bridge Rehabilitation 2016 - Duck Creek Bridge #01020 Removal and Maintenance of Various Bridges It is recommended that Council: 1. Award the Bridge Rehabilitation 2016 tender to Clarke Construction in the amount of $189,000 plus applicable taxes for removal of Duck Creek Bridge at Baseline Road ROW (Bridge #01020) and maintenance of various bridges. 2. Approve an over-expenditure of $27,943 for this project. It is recommended that this over-expenditure be funded from the lifecyle reserve account for Bridges and Culverts.
Closure of Alley between First and Second Street - By-law 66-2016 It is recommended that: 1. Council give three (3) readings to by-law 66-2016 being a by-law to close the alley between First Street and Second Street.
Park Lane and Southwood Project - Addition of Westwood Request 1. Council authorize Administration to amend the Park Lane and Southwood Drive Watermain Replacement and Road Resurfacing Contract awarded to DAmore Construction Ltd. to add the watermain replacement and road resurfacing on Westwood Drive at the unit prices within the tender at an increased cost not to exceed $213,000 for construction, resulting in a total contract value not to exceed $682,300 including net HST, and 2. Council approve an over-expenditure in the Water Budget Centre for replacement of the Westwood water main under the Park Lane/SouthwoodA/Vestwood capital project at a cost not to exceed $227,000, and 3. Council approve an over-expenditure in the Public Works Budget Centre main under the Park Lane/SouthwoodA/Vestwood capital project for replacement of the Westwood road pavement at a cost not to exceed $43,560, and 4. Council approve transfers not to exceed $227,000 and $43,560 from the Water Reserve Fund and Roads Lifecycle Reserve respectively to fund the additional project costs.
NOTICE OF MOTION a) Councillor Diemer submitted the following for consideration at the March 22, 2016 and April 12, 2016 meeting of Council. This Notice of Motion was deferred pending further information being provided by the Shanahan family. That-Pleasant Park be renamed to Shanahan Park.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
20. READING OF BY-LAWS i) Drainage By-laws That By-law 43-2016 and 50-2016 be read a first and second time and provisionally adopted this 14th day of June, 2016. a) By-law 43-2016, being a By-law to construct a new access bridge for the Halliday drain. b) By-law 50-2016, being a By-law to provide the repair and improvement for the East Maiden Road drain, 8th Concession Drain and the Potts Drain. ii) General By-laws / That By-law 58-2016, 59-2016, 61-2016, 63-2016, 64-2016, and 66-2016 be read a first, second and third time and finally adopted this 14th day of June, 2016. a) By-law 58-2016, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-12-2016). b) By-law 59-2016, being a By-law to adopt and implement an Emergency Response Plan for the Town of Lakeshore. c) By-law 61-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. d) By-law 63-2016, being a By-law to authorize the execution of a Service Agreement between the Corporation of the City of Windsor and the Corporation of the Town of Lakeshore. e) By-law 64-2016, being a By-law to authorize the execution of an agreement between Ministry of Agriculture Food and Rural Affairs (Rural Economic Development (Red) Program) and the Corporation of the Town of Lakeshore. f) By-law 66-2016, being a By-law to close and stop up an alley, east of First Street, west of Second Street south of 165 First Street, north of Broadway Plan 158, in the Town of Lakeshore (formerly the Town of Belle River), more particularly described in Schedule "A". 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT