1. CALL TO ORDER 6:00P.M. Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
DELEGATIONS PUBLIC MEETINGS UNDER THE PLANNING ACT a) Zoning By-law amendment (ZBA-22-2016), Mario Vozza Presentation by Administration/Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council b) Tracy Pringle – Account Manager Zone1, Municipal & Stakeholder Relations – Municipal Property Assessment Corporation (MPAC) c) Robert Hutchings – Delegation Report – Hawthorn Drive Petition d) Lacasse Auctions – Steve Teremchuk - Re: Rental Feesat Comber Community Centre
DELEGATIONS PUBLIC MEETINGS UNDER THE PLANNING ACT a) Zoning By-law amendment (ZBA-22-2016), Mario Vozza Presentation by Administration/Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council b) Tracy Pringle – AccountManagerZone1, Municipal & Stakeholder Relations – Municipal Property Assessment Corporation (MPAC) c) Robert Hutchings – Delegation Report – Hawthorn Drive Petition d) Lacasse Auctions – Steve Teremchuk - Re: Rental Feesat Comber Community Centre
a)It is recommended that: CouncilapproveItem8a as listed on the Consent Agenda dated September13, 2016. b) Youth Advisory Committee Minutes of April 11, 2016 c) Youth Advisory Committee Minutes of June 13, 2016 d) Youth Advisory Committee Minutes of July 11, 2016 e) Canada Day Planning Committee Meeting for June 6, 2016 f) Canada Day Planning Committee Meeting for June 27, 2016 g) Dog Pound Committee Meeting Minutes of April 19, 2016 h) Committee of Adjustment Draft Minutes for August 17, 2016 i) Ministry of Environment and Climate Change Letter to City of Windsor – Re – Proposed Marathon Oil Refinery Expansion in Detroit j) County of Essex – Support of Resolution – Re: Use of Asbestos in Canada k) Corporation of the Town of LaSalle – Support of Resolution – Re: Carbon Gas Taxon Union Gas Bill. l) Environment and Land Tribunals Ontario – Re: CEN Biotech Inc. m) Ontario Good Roads Association – OGRA Conference, February26 – March1, 2017 n) Township of Carlow/Mayo – Support of Bill 171, Highway Traffic Amendment Act o) Finance Services – 2016 Municipal Tax Levy by Assessment Class p) Public Works Services – Former Belle River Arena Utility Costs q) Public Works Services – Former Belle River Arena Decommissioning Update r) Building Services – Quarterly Building Activity Report – As of June 30, 2016 s) Building Services - By-law Enforcement- Status Update t) Community Development Services – Lakeview Park Jetty – Refined Construction Estimates It is recommended that: Council approve Item 8b through 8t as listed on the Consent Agenda dated September 13, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Planning Services - Extension of Draft Plan of Subdivision Approval 37-T-97010 River Ridge Residential Development), Coco Development Group It is recommended that: The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the River Ridge Subdivision 37-T-97010) for a three year period. b) Planning Services - Draft Plan of Subdivision, County: File37-T-05007, 1473511 Ontario Limited (Valente), Location: Part of Lots 2 & 3 , Concession1, Westof Belle River, Community of Maidstone, Town of Lakeshore, Whitewood Subdivision Phase 6b (43lots) It is recommended that: 1. The Mayor and Clerk be authorized, by By-law84 -2016, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Lots 30 to 56 and Lots 71 to 86 of Phase 6b total of 43 single detached residential dwellings) of the Whitewood Subdivision as shown on Draft Plan of Subdivision 37-T-05007, prepared by Dillon Consulting and certified by Andrew Mantha O.L.S., datedOctober12, 2006, as approved by the County of Essex, March7, 2007. c) Building Division – ExemptionfromNoiseBy-law106-2007 – Union Gas It is recommended that: 1. Council extend Union Gas and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing Sept 6th, 2016 through to November 1, 2016. d) Fire Department - Capital Vehicle Replacement Variance Approval It is recommended that: Council authorize the transfer of up to $1500 from the Fire Vehicles and Equipment Reserves to fund a vehicle replacement over expenditure. e) Ontario 150 Community Capital program It is recommended that: 1. Council authorize Administration to make application to the Ontario 150 Community Capital program grant to install automatic door openers on all exterior washroom doors in parks. 2. Council precommit $44,000 plus HST in the 2017 Budget - Parks Building Maintenance, subject to grant approval.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Public Works Services – Tender Award – Walls Road Widening It is recommended that: 1. Award the tender for the Walls Road Widening to Rudak Excavating Inc. in the total amount of $152,797.00 plus applicable taxes, and 2. Approve a project over-expenditure not to exceed $75,000 for the Walls Road Widening project, and 3. Authorize an additional transfer not to exceed $75,000 from the Gravel Road Conversion reserve to fund the project over-expenditure. b) Old Tecumseh Road Trail – Feasibility Design Study That: Council receive the attached report for information purposes. c) Public Works Services – CWATS – 2017 Proposed Submission It is recommended that: 1. Council approves the following two projects for submission to the County Wide Active Transportation (CWATS) Committee for consideration in 2017: a. Construction of a portion of the Lake-16 (County Road 22) facility segment from Puce Road to IC Roy Drive b. Detailed design of the Lake-11 (County Road 2) facility segment
FINANCE SERVICES Report from administration re: a) Reserve and Reserve Fund – Information and Policy FN-398 It is recommended that: 1. Receive the report regarding Reserve and Reserve Fund – Information and Policy FN-398; and 2. Approve, amend, transfer and close the Town of Lakeshore reserves and reserve funds as outlined in the report and in Schedules A, B and C attached thereto, and 3. Approve a transfer of $1,191,300 from the Contingency reserve account to the Assessment Stabilization reserve account, to achieve targeted balances for those reserves, and 4. Approve and adopt Policy FN-398 Reserve and Reserve Fund. b) Finance Services - 2017 Budget Considerations It is recommended that: Receive the report outlining 2017 Budget Considerations for information.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Clerks Division – Cat Spay or Neuter Vouchers Program Policy It is recommended that: Council adopt the Cat Spay or Neuter Vouchers Program policy.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allowa question in question period that should more properly be addressed to administration during regular business hours.
READING OF BY-LAWS i) Drainage By-laws That By-law 79-2016 be read a first and second time and provisionally adopted this 13th day of September, 2016 That By-law 62-2016 be read a third time and finally adopted this 13th day of September, 2016. a) By-law62-2016, being a by-law to construct are placement bridge access for the East Malden Road Drain in the Town of Lakeshore. b) By-law79-2016, being a by-law to construct a new access bridge for the East Belle River Drain in the Town of Lakeshore. ii) General By-laws That By-law 81-2016, 82-2016, 83-2016, 84-2016, 85-2016, 86-2016 and 88-2016 be read a first, second and third time and finally adopted this 13th day of September, 2016. a) By-law 81-2016, being a by-law to confirm proceedings of Council. b) By-law 82-3016, being a by-law to establish, dedicate and name certain lands in the Town of Lakeshore as a public highway – Lakeshore New Centre Estates Subdivision. c) By-law 83-2016, being a by-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-22-2016) - Vozza d) By-law 84-2016, being a by-law to authorize the execution of an amending subdivision agreement pertaining to the Whitewood Subdivision (Phase 6B). e) By-law 85-2016, being a by-law to establish, dedicate and name certain lands in the Town of Lakeshore as a public highway – Woodslee Estate Subdivision. f) By-law 86-2016, being a by-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway – Forest Hills Subdivision. g) By-law 88-2016, being a by-law to impose special drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Sep 13, 2016 Regular Council Meeting
1. CALL TO ORDER 6:00P.M. Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
DELEGATIONS PUBLIC MEETINGS UNDER THE PLANNING ACT a) Zoning By-law amendment (ZBA-22-2016), Mario Vozza Presentation by Administration/Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council b) Tracy Pringle – Account Manager Zone1, Municipal & Stakeholder Relations – Municipal Property Assessment Corporation (MPAC) c) Robert Hutchings – Delegation Report – Hawthorn Drive Petition d) Lacasse Auctions – Steve Teremchuk - Re: Rental Feesat Comber Community Centre
DELEGATIONS PUBLIC MEETINGS UNDER THE PLANNING ACT a) Zoning By-law amendment (ZBA-22-2016), Mario Vozza Presentation by Administration/Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council b) Tracy Pringle – AccountManagerZone1, Municipal & Stakeholder Relations – Municipal Property Assessment Corporation (MPAC) c) Robert Hutchings – Delegation Report – Hawthorn Drive Petition d) Lacasse Auctions – Steve Teremchuk - Re: Rental Feesat Comber Community Centre
a)It is recommended that: CouncilapproveItem8a as listed on the Consent Agenda dated September13, 2016. b) Youth Advisory Committee Minutes of April 11, 2016 c) Youth Advisory Committee Minutes of June 13, 2016 d) Youth Advisory Committee Minutes of July 11, 2016 e) Canada Day Planning Committee Meeting for June 6, 2016 f) Canada Day Planning Committee Meeting for June 27, 2016 g) Dog Pound Committee Meeting Minutes of April 19, 2016 h) Committee of Adjustment Draft Minutes for August 17, 2016 i) Ministry of Environment and Climate Change Letter to City of Windsor – Re – Proposed Marathon Oil Refinery Expansion in Detroit j) County of Essex – Support of Resolution – Re: Use of Asbestos in Canada k) Corporation of the Town of LaSalle – Support of Resolution – Re: Carbon Gas Taxon Union Gas Bill. l) Environment and Land Tribunals Ontario – Re: CEN Biotech Inc. m) Ontario Good Roads Association – OGRA Conference, February26 – March1, 2017 n) Township of Carlow/Mayo – Support of Bill 171, Highway Traffic Amendment Act o) Finance Services – 2016 Municipal Tax Levy by Assessment Class p) Public Works Services – Former Belle River Arena Utility Costs q) Public Works Services – Former Belle River Arena Decommissioning Update r) Building Services – Quarterly Building Activity Report – As of June 30, 2016 s) Building Services - By-law Enforcement- Status Update t) Community Development Services – Lakeview Park Jetty – Refined Construction Estimates It is recommended that: Council approve Item 8b through 8t as listed on the Consent Agenda dated September 13, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Planning Services - Extension of Draft Plan of Subdivision Approval 37-T-97010 River Ridge Residential Development), Coco Development Group It is recommended that: The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the River Ridge Subdivision 37-T-97010) for a three year period. b) Planning Services - Draft Plan of Subdivision, County: File37-T-05007, 1473511 Ontario Limited (Valente), Location: Part of Lots 2 & 3 , Concession1, Westof Belle River, Community of Maidstone, Town of Lakeshore, Whitewood Subdivision Phase 6b (43lots) It is recommended that: 1. The Mayor and Clerk be authorized, by By-law84 -2016, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Lots 30 to 56 and Lots 71 to 86 of Phase 6b total of 43 single detached residential dwellings) of the Whitewood Subdivision as shown on Draft Plan of Subdivision 37-T-05007, prepared by Dillon Consulting and certified by Andrew Mantha O.L.S., datedOctober12, 2006, as approved by the County of Essex, March7, 2007. c) Building Division – ExemptionfromNoiseBy-law106-2007 – Union Gas It is recommended that: 1. Council extend Union Gas and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing Sept 6th, 2016 through to November 1, 2016. d) Fire Department - Capital Vehicle Replacement Variance Approval It is recommended that: Council authorize the transfer of up to $1500 from the Fire Vehicles and Equipment Reserves to fund a vehicle replacement over expenditure. e) Ontario 150 Community Capital program It is recommended that: 1. Council authorize Administration to make application to the Ontario 150 Community Capital program grant to install automatic door openers on all exterior washroom doors in parks. 2. Council precommit $44,000 plus HST in the 2017 Budget - Parks Building Maintenance, subject to grant approval.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Public Works Services – Tender Award – Walls Road Widening It is recommended that: 1. Award the tender for the Walls Road Widening to Rudak Excavating Inc. in the total amount of $152,797.00 plus applicable taxes, and 2. Approve a project over-expenditure not to exceed $75,000 for the Walls Road Widening project, and 3. Authorize an additional transfer not to exceed $75,000 from the Gravel Road Conversion reserve to fund the project over-expenditure. b) Old Tecumseh Road Trail – Feasibility Design Study That: Council receive the attached report for information purposes. c) Public Works Services – CWATS – 2017 Proposed Submission It is recommended that: 1. Council approves the following two projects for submission to the County Wide Active Transportation (CWATS) Committee for consideration in 2017: a. Construction of a portion of the Lake-16 (County Road 22) facility segment from Puce Road to IC Roy Drive b. Detailed design of the Lake-11 (County Road 2) facility segment
FINANCE SERVICES Report from administration re: a) Reserve and Reserve Fund – Information and Policy FN-398 It is recommended that: 1. Receive the report regarding Reserve and Reserve Fund – Information and Policy FN-398; and 2. Approve, amend, transfer and close the Town of Lakeshore reserves and reserve funds as outlined in the report and in Schedules A, B and C attached thereto, and 3. Approve a transfer of $1,191,300 from the Contingency reserve account to the Assessment Stabilization reserve account, to achieve targeted balances for those reserves, and 4. Approve and adopt Policy FN-398 Reserve and Reserve Fund. b) Finance Services - 2017 Budget Considerations It is recommended that: Receive the report outlining 2017 Budget Considerations for information.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Clerks Division – Cat Spay or Neuter Vouchers Program Policy It is recommended that: Council adopt the Cat Spay or Neuter Vouchers Program policy.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allowa question in question period that should more properly be addressed to administration during regular business hours.
READING OF BY-LAWS i) Drainage By-laws That By-law 79-2016 be read a first and second time and provisionally adopted this 13th day of September, 2016 That By-law 62-2016 be read a third time and finally adopted this 13th day of September, 2016. a) By-law62-2016, being a by-law to construct are placement bridge access for the East Malden Road Drain in the Town of Lakeshore. b) By-law79-2016, being a by-law to construct a new access bridge for the East Belle River Drain in the Town of Lakeshore. ii) General By-laws That By-law 81-2016, 82-2016, 83-2016, 84-2016, 85-2016, 86-2016 and 88-2016 be read a first, second and third time and finally adopted this 13th day of September, 2016. a) By-law 81-2016, being a by-law to confirm proceedings of Council. b) By-law 82-3016, being a by-law to establish, dedicate and name certain lands in the Town of Lakeshore as a public highway – Lakeshore New Centre Estates Subdivision. c) By-law 83-2016, being a by-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-22-2016) - Vozza d) By-law 84-2016, being a by-law to authorize the execution of an amending subdivision agreement pertaining to the Whitewood Subdivision (Phase 6B). e) By-law 85-2016, being a by-law to establish, dedicate and name certain lands in the Town of Lakeshore as a public highway – Woodslee Estate Subdivision. f) By-law 86-2016, being a by-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway – Forest Hills Subdivision. g) By-law 88-2016, being a by-law to impose special drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT