1. CALL TO ORDER 6:00 P.M. Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
DELEGATIONS Keith Cullen - Request to Name St. Clair Road Walkway - Cindy VanParys Memorial Walkway. Dave Grainger - Petition - County Road #27 Speed Limit Reduction -South Woodslee / It is recommended that: 1. In accordance with the County's policy, administration recommends that Council by resolution request the County of Essex to investigate the petitioned speed reduction on County Road 27 from South Woodslee southerly to County Road 8.
PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4:30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. • John Rodie, 178 Selina Street- Re: Agenda Item 12 a) • Jason Francis, 174 Selina Street- Re: Agenda Item 12 a)
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Development Services Division - Extension of Draft Plan Approval for Jack Moceri and Sons Contracting Ltd., (Moceri Subdivision) / It is recommended that: The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the Moceri Subdivision (File No.37-T-07002) for a three year period. b) Development Services Division - Landfill Characterization Study, Former Lakeshore Municipal Waste Disposal Site, ROLL: 360000003170000, Community of Belle River, (MOECC Waste Disposal Site x2046) / It is recommended that: 1. Council authorize a Landfill Characterization Study to be undertaken for the former Lakeshore Municipal Waste Disposal Site in the Community of Belle River, (ROLL # 360000003170000) and 2. Council approve a 2016 over-expenditure of up to $36,200 plus net HST to the Solid Waste budget centre, landfill closure expense account. c) Building Division - Development Charges - Second Deferral Request - 4202414 Canada Ltd. / It is recommended that: Deny the request of 4202414 Canada Ltd. to further defer payment of Development Charges (DCs) for its project in Stoney Point. d) Community and Development Services - Accessibility Advisory Committee - West Beach Accessibility Needs / 1. Council refer the Accessibility Advisory Committee's recommendation to the Parks and Recreation Master Plan study, and; 2. Council direct that option(s) for accessibility to the water's edge be included in the Parks and Recreation Master Plan.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of September 13, 2016. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of September 13, 2016 as listed on the Consent Agenda dated September 27, 2016. b) Lakeshore Accessibility Minutes of June 14,2016 c) Belle River On-the-Lake BIA Board of Management Minutes of July 4, 2016. d) Town of Shelburne - Support of Resolution - Remove Age Limit for Intensive Behavior Intervention (IBI) Therapy e) Town of Amherstburg - Support of Resolution - Amendments to Provincial Nuclear Emergency Response Plan and Municipal Nuclear Emergency Response Plan. f) Municipality of Dutton - Support of Resolution - to Receive a 100% Hydro Rate Reduction to Compensate for Hosting of a Wind Project. g) Public Works - Road Budget Comparison to Local Municipalities h) Engineering Services - Belle River Flood control Systems Repairs i) Public Works Services - I.C. Roy Pedestrian Crossing j) Clerk's Division - Integrity Commissioner k) Council Assignment Monthly Tracking Report / It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated September 27, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Development Services Division - Extension of Draft Plan Approval for Jack Moceri and Sons Contracting Ltd., (Moceri Subdivision) / It is recommended that: The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the Moceri Subdivision (File No.37-T-07002) for a three year period. b) Development Services Division - Landfill Characterization Study, Former Lakeshore Municipal Waste Disposal Site, ROLL: 360000003170000, Community of Belle River, (MOECC Waste Disposal Site x2046) / It is recommended that: 1. Council authorize a Landfill Characterization Study to be undertaken for the former Lakeshore Municipal Waste Disposal Site in the Community of Belle River, (ROLL # 360000003170000) and 2. Council approve a 2016 over-expenditure of up to $36,200 plus net HST to the Solid Waste budget centre, landfill closure expense account. c) Building Division - Development Charges - Second Deferral Request - 4202414 Canada Ltd. / It is recommended that: Deny the request of 4202414 Canada Ltd. to further defer payment of Development Charges (DCs) for its project in Stoney Point. d) Community and Development Services - Accessibility Advisory Committee - West Beach Accessibility Needs / 1. Council refer the Accessibility Advisory Committee's recommendation to the Parks and Recreation Master Plan study, and; 2. Council direct that option(s) for accessibility to the water's edge be included in the Parks and Recreation Master Plan.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Engineering Services - St. Clair Shores Estates - Final Phase - Sidewalks Selina Street. / It is recommended that: 1. The proposed sidewalks on Selina Street in the St Clair Shores final phase be installed as per the approved design drawings and in accordance with the 1.5m width of the Accessibility for Ontarians Act (AODA) legislation. b) Public Works Services - 2016 Hardtop Maintenance / It is recommended that: 1. Approve an over-expenditure not to exceed $25,000 for the Hardtop Maintenance account in the Public Works Services operating budget; and 2. Council approve the direct award of the additional work to Shepley Road Maintenance.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Human Resources Division - Council Comparison Review Results - 2016 / It is recommended that: 1. Council adopt the Consumer Price Index (CPI) as the annual economic adjustment for Council wage rates effective January 1, 2017; and, 2. A compensation review for Council be completed once every term of Council (4 years). 3. The Business Travel, Conference and Seminar Policy (AD200) be amended to increase the per diem rate for Council to $180 effective January 1, 2017. Clerk's Division - 2017 Council Meeting Schedule / It is recommended that: Council approve the attached schedule of Council meetings and the list of Acting Mayors for the 2017 calendar year.
NOTICE OF MOTION Councillor Janisse submitted the following Notice of Motion for consideration of Council. / It is recommended that: Whereas, the County of Essex provides the residents of the Town of Lakeshore with library services in four locations located in Lakeshore And whereas, a labour dispute between the County of Essex and the Essex County Library workers continues and has been in effect for several days And whereas, the County of Essex and the Essex County Library Board have chosen to close the libraries during the labour dispute And whereas, the residents of the Town of Lakeshore have not had the benefit of using the libraries located in Lakeshore during this period. Therefore be it resolved, that the Town of Lakeshore Council requests the County of Essex and the Essex County Library Board to reimburse the Town of Lakeshore their proportionate share of any tax savings realized due to the labour dispute with the Essex County Library workers.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. READING OF BY-LAWS i) General By-laws / That By-law 89-2016 and be read a first, second and third time and finally adopted this 27th day of September 2016. a) By-law 89-2016, being a by-law to confirm the proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Sep 27, 2016 Regular Council Meeting
1. CALL TO ORDER 6:00 P.M. Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
DELEGATIONS Keith Cullen - Request to Name St. Clair Road Walkway - Cindy VanParys Memorial Walkway. Dave Grainger - Petition - County Road #27 Speed Limit Reduction -South Woodslee / It is recommended that: 1. In accordance with the County's policy, administration recommends that Council by resolution request the County of Essex to investigate the petitioned speed reduction on County Road 27 from South Woodslee southerly to County Road 8.
PUBLIC PRESENTATIONS - AGENDA ITEMS Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4:30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. • John Rodie, 178 Selina Street- Re: Agenda Item 12 a) • Jason Francis, 174 Selina Street- Re: Agenda Item 12 a)
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Development Services Division - Extension of Draft Plan Approval for Jack Moceri and Sons Contracting Ltd., (Moceri Subdivision) / It is recommended that: The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the Moceri Subdivision (File No.37-T-07002) for a three year period. b) Development Services Division - Landfill Characterization Study, Former Lakeshore Municipal Waste Disposal Site, ROLL: 360000003170000, Community of Belle River, (MOECC Waste Disposal Site x2046) / It is recommended that: 1. Council authorize a Landfill Characterization Study to be undertaken for the former Lakeshore Municipal Waste Disposal Site in the Community of Belle River, (ROLL # 360000003170000) and 2. Council approve a 2016 over-expenditure of up to $36,200 plus net HST to the Solid Waste budget centre, landfill closure expense account. c) Building Division - Development Charges - Second Deferral Request - 4202414 Canada Ltd. / It is recommended that: Deny the request of 4202414 Canada Ltd. to further defer payment of Development Charges (DCs) for its project in Stoney Point. d) Community and Development Services - Accessibility Advisory Committee - West Beach Accessibility Needs / 1. Council refer the Accessibility Advisory Committee's recommendation to the Parks and Recreation Master Plan study, and; 2. Council direct that option(s) for accessibility to the water's edge be included in the Parks and Recreation Master Plan.
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of September 13, 2016. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of September 13, 2016 as listed on the Consent Agenda dated September 27, 2016. b) Lakeshore Accessibility Minutes of June 14,2016 c) Belle River On-the-Lake BIA Board of Management Minutes of July 4, 2016. d) Town of Shelburne - Support of Resolution - Remove Age Limit for Intensive Behavior Intervention (IBI) Therapy e) Town of Amherstburg - Support of Resolution - Amendments to Provincial Nuclear Emergency Response Plan and Municipal Nuclear Emergency Response Plan. f) Municipality of Dutton - Support of Resolution - to Receive a 100% Hydro Rate Reduction to Compensate for Hosting of a Wind Project. g) Public Works - Road Budget Comparison to Local Municipalities h) Engineering Services - Belle River Flood control Systems Repairs i) Public Works Services - I.C. Roy Pedestrian Crossing j) Clerk's Division - Integrity Commissioner k) Council Assignment Monthly Tracking Report / It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated September 27, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Development Services Division - Extension of Draft Plan Approval for Jack Moceri and Sons Contracting Ltd., (Moceri Subdivision) / It is recommended that: The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the Moceri Subdivision (File No.37-T-07002) for a three year period. b) Development Services Division - Landfill Characterization Study, Former Lakeshore Municipal Waste Disposal Site, ROLL: 360000003170000, Community of Belle River, (MOECC Waste Disposal Site x2046) / It is recommended that: 1. Council authorize a Landfill Characterization Study to be undertaken for the former Lakeshore Municipal Waste Disposal Site in the Community of Belle River, (ROLL # 360000003170000) and 2. Council approve a 2016 over-expenditure of up to $36,200 plus net HST to the Solid Waste budget centre, landfill closure expense account. c) Building Division - Development Charges - Second Deferral Request - 4202414 Canada Ltd. / It is recommended that: Deny the request of 4202414 Canada Ltd. to further defer payment of Development Charges (DCs) for its project in Stoney Point. d) Community and Development Services - Accessibility Advisory Committee - West Beach Accessibility Needs / 1. Council refer the Accessibility Advisory Committee's recommendation to the Parks and Recreation Master Plan study, and; 2. Council direct that option(s) for accessibility to the water's edge be included in the Parks and Recreation Master Plan.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Engineering Services - St. Clair Shores Estates - Final Phase - Sidewalks Selina Street. / It is recommended that: 1. The proposed sidewalks on Selina Street in the St Clair Shores final phase be installed as per the approved design drawings and in accordance with the 1.5m width of the Accessibility for Ontarians Act (AODA) legislation. b) Public Works Services - 2016 Hardtop Maintenance / It is recommended that: 1. Approve an over-expenditure not to exceed $25,000 for the Hardtop Maintenance account in the Public Works Services operating budget; and 2. Council approve the direct award of the additional work to Shepley Road Maintenance.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: a) Human Resources Division - Council Comparison Review Results - 2016 / It is recommended that: 1. Council adopt the Consumer Price Index (CPI) as the annual economic adjustment for Council wage rates effective January 1, 2017; and, 2. A compensation review for Council be completed once every term of Council (4 years). 3. The Business Travel, Conference and Seminar Policy (AD200) be amended to increase the per diem rate for Council to $180 effective January 1, 2017. Clerk's Division - 2017 Council Meeting Schedule / It is recommended that: Council approve the attached schedule of Council meetings and the list of Acting Mayors for the 2017 calendar year.
NOTICE OF MOTION Councillor Janisse submitted the following Notice of Motion for consideration of Council. / It is recommended that: Whereas, the County of Essex provides the residents of the Town of Lakeshore with library services in four locations located in Lakeshore And whereas, a labour dispute between the County of Essex and the Essex County Library workers continues and has been in effect for several days And whereas, the County of Essex and the Essex County Library Board have chosen to close the libraries during the labour dispute And whereas, the residents of the Town of Lakeshore have not had the benefit of using the libraries located in Lakeshore during this period. Therefore be it resolved, that the Town of Lakeshore Council requests the County of Essex and the Essex County Library Board to reimburse the Town of Lakeshore their proportionate share of any tax savings realized due to the labour dispute with the Essex County Library workers.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
NON-AGENDA BUSINESS Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. READING OF BY-LAWS i) General By-laws / That By-law 89-2016 and be read a first, second and third time and finally adopted this 27th day of September 2016. a) By-law 89-2016, being a by-law to confirm the proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT