1. CALL TO ORDER 6:00 P.M. (Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
DELEGATIONS a) Gary Verslycken and Bill Isaacs - Re: Petition Federal Dock - Lighthouse Cove b) Mr. Paul Whittal and Mark Gallagher Senior Developer EDF EN Canada Re: Reconsideration of Council Decision Re: Romney Wind Energy Centre Single Wind Turbine
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of September 27, 2016. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of September 27, 2016 as listed on the Consent Agenda dated October 11, 2016. b) Development Services - Committee of Adjustment Draft Minutes for September 21,2016 c) Belle River -On the Lake BIA Board of Management Meeting Minutes of September 12, 2016 d) Police Services Board Meeting Minutes of May 30, 2016 e) Process for Ministers' and Parliamentary Assistants' Delegations at the 2017 Rural Ontario Municipal Association (ROMA) f) Windsor Essex Child/Youth Advocacy Centre - Re: A Provincial Initiative to Support Sustainable Funding for Child's Advocacy Centre's g) Town of Aurora - Support of Resolution - Re: Ontario Municipal Board (OMB) Reform Update. h) Human Resources Division - Employee Engagement Survey i) Engineering Services - MTO Highway 77 Reconstruction - Main Street Sidewalk Replacements. j) Building Division - Minor Permit Issuance Review k) Public Works - Parks and Recreation Master Plan Preliminary Findings It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated October 11, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Site Plan Control (SPC-8-2016), Schukra of North America INC., Leggitt & Platt Canada, 360 Silver Creek Industrial Drive, Community of Maidstone, Town of Lakeshore / It is recommended that: 1. Council approve site plan application SPC-8-2016 to permit the construction of a new 5,351 sq. m. (57,600 sq. ft.) building addition (i.e. manufacturing addition 48,000 sq. ft. and office addition 9,600 sq. ft.) on a 5.8 hectare (14.4 acre) portion of land, together with any necessary ancillary facilities, on the west side of Silver Creek Industrial Drive; and 2. The Mayor and Clerk be authorized, by By-law (90-2016) to execute the amending Site Plan Agreement.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Drainage Division - Tile Loan Application - Ray and Debbie Tracey - 2155 Myers Road / It is recommended that: 1. Council approve the Tile Loan Application submitted by Ray & Debbie Tracey for tiling work that has been performed at 2155 Myers Rd (Roll No. 540-01800) in the amount of $50,000.00 subject to Provincial funding. b) Public Works Services - Tender Award - Broadway Street/Emeryville Sidewalk / It is recommended that: 1. Award the tender for the Broadway Street/Emeryville Sidewalk tender to Pierascenzi Construction Ltd. in the total amount of $134,750 plus applicable taxes. 2. Council approve an over-expenditure not to exceed $5,000 and be funded from Reserves. c) Public Works - Bridge Rehabilitation / It is recommended that: Approve Option 1 to defer work on Structure #00006 (Ellis Drain and South Talbot Road) to 2017 and complete remaining bridge work within the previously approved budget approval of $227,943 for 2016. 5 Environmental Services - Clean Water and Wastewater Fund Grant Application 2016 / It is recommended that: 1. Council direct Administration to apply for the Clean Water and Wastewater Fund Grant, and 2. Council prioritize the order of the applications as Oakwood Trunk Sewer Extension Construction (priority one) and Stoney Point Lagoon Treatment Plant Upgrade Design (priority two). Environmental Services Division - Proposed Master Agreement with Chatham-Kent PUC for Watermains in Lakeshore. / It is recommended that: 1. Council consent to entering into a master agreement with the Public Utilities Commission for the Municipality of Chatham Kent ("CK PUC") regarding the ownership and operation of watermains in the Town of Lakeshore; and 2. Council consent to the County Road 42 Watermain Extension being owned and operated by the Public Utilities Commission for the Municipality of Chatham Kent ("CK PUC") for a minimum term of 20 years; and 3. Council give three readings to By-law 80-2016 and authorize the Mayor and the Clerk to execute the Master Watermain Extension Agreement between the Town of Lakeshore (Lakeshore) and the Public Utilities Commission for the Municipality of Chatham Kent (CK PUC), including Schedule A for the County Road 42 Watermain Extension. 6 f) Environmental Services - Ontario Community Infrastructure Fund Top Up Grant Application 2016 / It is recommended that: Council direct Administration to apply for the Ontario Community Infrastructure Fund (OCIF) Top Up Grant for the West River Street Rehabilitation project. g) Environmental Services - Stoney Point/St. Clair Shores Inflow and Infiltration Reduction Program. / . It is recommended that: Council award the tender for the 2016 Infiltration and Inflow Reduction Program Phase 9 to Sewer Technologies Inc. at the renegotiated total amount of $251,086.80 (including HST).
FINANCE SERVICES Report from administration re: a) 2017 Tariff of Fees 2017 / It is recommended that: 1. Council approve the changes to the Tariff of Fees for 2017 as outlined in the report from the Director of Finance/Treasurer, and 2. That By-law 129-2013 for the collection of fees related to sale of properties for tax arrears be repealed and related fees be included in the Tariff of Fees By-law 87-2016; and 3. That By-law 87-2016 to prescribe a Tariff of Fees be adopted. b) Ontario Community Infrastructure Fund (OCIF) Formula-Based Component Agreement / It is recommended that: Authorize the Mayor and Clerk to execute the Ontario Community Infrastructure Fund (OCIF) Formula-Based Component Agreement for annual grant funding in 2017 through 2019.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: Human Resources - Performance Review Process Chief Administrative Officer Position. / It is recommended that: Council adopt the attached new Chief Administrative Office (CAO) Performance Review Process.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
READING OF BY-LAWS i) General By-laws /. That By-law 80-2016, 87-2016, 90-2016 and 92-2016 be read a first, second and third time and finally adopted this 11th day of October, 2016. a) By-law 80-2016, being a by-law to authorize the execution of the Master Waterline Agreement between the Public Utilities of Chatham-Kent and the Corporation of the Town of Lakeshore. b) By-law 87-2016, being a by-law to prescribe a Tariff of Fees for the Corporation of the Town of Lakeshore c) By-law 90-2016, being a by-law to authorize the execution of an amending site plan agreement with Leggett & Platt Canada Co. (SPC-8-2016) d) By-law 92-2016, being a by-law to confirm the proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT
Oct 11, 2016 Regular Council Meeting
1. CALL TO ORDER 6:00 P.M. (Mayor) 2. MOMENT OF REFLECTION 3. APPROVAL OF SUPPLEMENTARY AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
DELEGATIONS a) Gary Verslycken and Bill Isaacs - Re: Petition Federal Dock - Lighthouse Cove b) Mr. Paul Whittal and Mark Gallagher Senior Developer EDF EN Canada Re: Reconsideration of Council Decision Re: Romney Wind Energy Centre Single Wind Turbine
CONSENT AGENDA All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of September 27, 2016. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of September 27, 2016 as listed on the Consent Agenda dated October 11, 2016. b) Development Services - Committee of Adjustment Draft Minutes for September 21,2016 c) Belle River -On the Lake BIA Board of Management Meeting Minutes of September 12, 2016 d) Police Services Board Meeting Minutes of May 30, 2016 e) Process for Ministers' and Parliamentary Assistants' Delegations at the 2017 Rural Ontario Municipal Association (ROMA) f) Windsor Essex Child/Youth Advocacy Centre - Re: A Provincial Initiative to Support Sustainable Funding for Child's Advocacy Centre's g) Town of Aurora - Support of Resolution - Re: Ontario Municipal Board (OMB) Reform Update. h) Human Resources Division - Employee Engagement Survey i) Engineering Services - MTO Highway 77 Reconstruction - Main Street Sidewalk Replacements. j) Building Division - Minor Permit Issuance Review k) Public Works - Parks and Recreation Master Plan Preliminary Findings It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated October 11, 2016.
COMMUNITY AND DEVELOPMENT SERVICES Report from administration re: a) Site Plan Control (SPC-8-2016), Schukra of North America INC., Leggitt & Platt Canada, 360 Silver Creek Industrial Drive, Community of Maidstone, Town of Lakeshore / It is recommended that: 1. Council approve site plan application SPC-8-2016 to permit the construction of a new 5,351 sq. m. (57,600 sq. ft.) building addition (i.e. manufacturing addition 48,000 sq. ft. and office addition 9,600 sq. ft.) on a 5.8 hectare (14.4 acre) portion of land, together with any necessary ancillary facilities, on the west side of Silver Creek Industrial Drive; and 2. The Mayor and Clerk be authorized, by By-law (90-2016) to execute the amending Site Plan Agreement.
ENGINEERING AND INFRASTRUCTURE SERVICES Report from administration re: a) Drainage Division - Tile Loan Application - Ray and Debbie Tracey - 2155 Myers Road / It is recommended that: 1. Council approve the Tile Loan Application submitted by Ray & Debbie Tracey for tiling work that has been performed at 2155 Myers Rd (Roll No. 540-01800) in the amount of $50,000.00 subject to Provincial funding. b) Public Works Services - Tender Award - Broadway Street/Emeryville Sidewalk / It is recommended that: 1. Award the tender for the Broadway Street/Emeryville Sidewalk tender to Pierascenzi Construction Ltd. in the total amount of $134,750 plus applicable taxes. 2. Council approve an over-expenditure not to exceed $5,000 and be funded from Reserves. c) Public Works - Bridge Rehabilitation / It is recommended that: Approve Option 1 to defer work on Structure #00006 (Ellis Drain and South Talbot Road) to 2017 and complete remaining bridge work within the previously approved budget approval of $227,943 for 2016. 5 Environmental Services - Clean Water and Wastewater Fund Grant Application 2016 / It is recommended that: 1. Council direct Administration to apply for the Clean Water and Wastewater Fund Grant, and 2. Council prioritize the order of the applications as Oakwood Trunk Sewer Extension Construction (priority one) and Stoney Point Lagoon Treatment Plant Upgrade Design (priority two). Environmental Services Division - Proposed Master Agreement with Chatham-Kent PUC for Watermains in Lakeshore. / It is recommended that: 1. Council consent to entering into a master agreement with the Public Utilities Commission for the Municipality of Chatham Kent ("CK PUC") regarding the ownership and operation of watermains in the Town of Lakeshore; and 2. Council consent to the County Road 42 Watermain Extension being owned and operated by the Public Utilities Commission for the Municipality of Chatham Kent ("CK PUC") for a minimum term of 20 years; and 3. Council give three readings to By-law 80-2016 and authorize the Mayor and the Clerk to execute the Master Watermain Extension Agreement between the Town of Lakeshore (Lakeshore) and the Public Utilities Commission for the Municipality of Chatham Kent (CK PUC), including Schedule A for the County Road 42 Watermain Extension. 6 f) Environmental Services - Ontario Community Infrastructure Fund Top Up Grant Application 2016 / It is recommended that: Council direct Administration to apply for the Ontario Community Infrastructure Fund (OCIF) Top Up Grant for the West River Street Rehabilitation project. g) Environmental Services - Stoney Point/St. Clair Shores Inflow and Infiltration Reduction Program. / . It is recommended that: Council award the tender for the 2016 Infiltration and Inflow Reduction Program Phase 9 to Sewer Technologies Inc. at the renegotiated total amount of $251,086.80 (including HST).
FINANCE SERVICES Report from administration re: a) 2017 Tariff of Fees 2017 / It is recommended that: 1. Council approve the changes to the Tariff of Fees for 2017 as outlined in the report from the Director of Finance/Treasurer, and 2. That By-law 129-2013 for the collection of fees related to sale of properties for tax arrears be repealed and related fees be included in the Tariff of Fees By-law 87-2016; and 3. That By-law 87-2016 to prescribe a Tariff of Fees be adopted. b) Ontario Community Infrastructure Fund (OCIF) Formula-Based Component Agreement / It is recommended that: Authorize the Mayor and Clerk to execute the Ontario Community Infrastructure Fund (OCIF) Formula-Based Component Agreement for annual grant funding in 2017 through 2019.
CHIEF ADMINISTRATIVE OFFICER Report from administration re: Human Resources - Performance Review Process Chief Administrative Officer Position. / It is recommended that: Council adopt the attached new Chief Administrative Office (CAO) Performance Review Process.
QUESTION PERIOD Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
READING OF BY-LAWS i) General By-laws /. That By-law 80-2016, 87-2016, 90-2016 and 92-2016 be read a first, second and third time and finally adopted this 11th day of October, 2016. a) By-law 80-2016, being a by-law to authorize the execution of the Master Waterline Agreement between the Public Utilities of Chatham-Kent and the Corporation of the Town of Lakeshore. b) By-law 87-2016, being a by-law to prescribe a Tariff of Fees for the Corporation of the Town of Lakeshore c) By-law 90-2016, being a by-law to authorize the execution of an amending site plan agreement with Leggett & Platt Canada Co. (SPC-8-2016) d) By-law 92-2016, being a by-law to confirm the proceedings of Council. 21. RESOLUTION RE: COUNCIL IN CLOSED SESSION AND ADJOURNMENT