1. Call to Order 5: 00 p.m. Mayor) It is recommended that: Council move into closed session at _ p.m. in accordance with section 239 ( 2) ( b) of the Municipal Act to receive information from Marianne Love of McDowell and Associates regarding a salary review which pertains to personal matters about identifiable individuals including municipal or local board employees. It is recommended that: Council move out of closed session at _ p.m. 2. Moment of Reflection - 6: 00 p.m. 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations i) Planning Public Meeting a) Zoning By-law Amendment (ZBA-1-2016), 1077976 Ontario Inc., 6825 Essex Kent Road. • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-1 -2016 (By-law No. 100 -2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 6825 Essex Kent Road, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing by-law. b) Zoning By-law Amendment Application (ZBA-20-2016), Gerald and Linda Mailloux, 5206 Gracey Sideroad • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-20-2016 (By-law No. 99 -2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Land" on the Key Map, Appendix 1, located at 5206 Gracey Sideroad, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing by-law. CMHA - Canadian Mental Health Association - Claudia den Boer, CEO Re: Programs and services available through CMHA Diocese of London - Chris Hales Re: Relief of Parkland Fee / It is recommended that: 1. Council deny the request of the Diocese of London for an exemption from the cash-in-lieu of parkland and refund their payment of $16,500.00 on the sale of the property located at 1203 Faith Drive. e) Marianne Love, McDowell and Associates - 2016 Salary Review Results for non-union employees / It is recommended that: 1. Council direct Administration to implement the recommended 2016 salary structure for non-union employees; and, 2. Council direct Administration to post the amended pay equity plan; and, 3. Council direct Administration to complete a comprehensive salary review including pay equity review every 4 years as a standard practice; and, 4. Council adopt the Consumer Price Index (CPI) as the annual economic adjustment for Non Union wage rates effective January 1st of each year
Community and Development Services Report from administration re: a) Windsor/Essex Area Inter-Municipal Courts Service Agreement - Renewal / It is recommended that Council; 1. Approve the 5-year renewal of the Windsor-Essex Inter-municipal Courts Agreement effective January 1, 2017- December 31, 2022; and, 2. Adopt Bylaw 101-2016 being a bylaw to authorize the Mayor and Clerk to affix their signatures to the Agreement. b) F.I.T. 5.0 - Ground Mount Solar PV - Support Resolution - Potential Solar 10 Limited Partnership. / It is recommended that: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0. AND WHEREAS the Province's FIT Program encourages the construction and operation of non-rooftop Solar PV generation projects (the "Projects"); AND WHEREAS one or more Projects may be constructed and operated in Lakeshore Ontario; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT 1. Council of the Corporation of the Town of Lakeshore supports the construction and operation of the Projects anywhere in the Corporation of the Town of Lakeshore. This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council. 2. Council authorize the Mayor and Clerk to affix their signatures to the Municipal Support Resolution for each of the following properties identified by Property Identification Numbers (PIN'S), (project map attached): i. 750770040 ii. 750760050 iii. 750620433 iv. 750600136 v. 750600135 vi. 750550045 vii. 750550028 viii. 750550016 ix. 750540082 X. 750540064 xi. 750540037 xii. 750230238 xiii. 750230207 xiv. 750220093 XV. 750210147 xvi. 750210146 xvii. 750210145 xviii. 750200095 xix. 750200065 xx. 750190092
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of November 8, 2016. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of November 8, 2016 as listed on the Consent Agenda dated November 22, 2016. b) Drainage Board Meeting Minutes of October 12, 2016 c) Ministry of Finance - Ontario Municipal Partnership Fund d) Essex County Agricultural Hall of Fame - Nomination for 2017 e) Rob Morton, Executive Assistant to Lome Coe, MPP Whitby-Oshawa Re- End Age Discrimination Against Stroke Recovery Patients Act, 2016 f) Township of South Stormont - Support of Resolution Re: Pupil Accommodation Review. g) Township of Georgian Bay - Support of Resolution Re: Hydro - Unfair practice of charging more for delivery for rural residents. h) Finance Services - Variance Reports to September 30, 2016 - Q3 i) Engineering and Infrastructure Services - Drainage Services Division Agriculture, Food and Rural Affairs Appeal Tribunal Decision - Mullen Drain j) Engineering and Infrastructure Services - Potential Home Plumbinq Subsidy k) Council Assignments/Monthly Tracking Report/ It is recommended that: Council approve item 8b through 8k as listed on the Consent Agenda dated November 22, 2016.
Community and Development Services Report from administration re: a) Windsor/Essex Area Inter-Municipal Courts Service Agreement - Renewal / It is recommended that Council; 1. Approve the 5-year renewal of the Windsor-Essex Inter-municipal Courts Agreement effective January 1, 2017- December 31, 2022; and, 2. Adopt Bylaw 101-2016 being a bylaw to authorize the Mayor and Clerk to affix their signatures to the Agreement. b) F.I.T. 5.0 - Ground Mount Solar PV - Support Resolution - Potential Solar 10 Limited Partnership. / It is recommended that: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0. AND WHEREAS the Province's FIT Program encourages the construction and operation of non-rooftop Solar PV generation projects (the "Projects"); AND WHEREAS one or more Projects may be constructed and operated in Lakeshore Ontario; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT 1. Council of the Corporation of the Town of Lakeshore supports the construction and operation of the Projects anywhere in the Corporation of the Town of Lakeshore. This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council. 2. Council authorize the Mayor and Clerk to affix their signatures to the Municipal Support Resolution for each of the following properties identified by Property Identification Numbers (PIN'S), (project map attached): i. 750770040 ii. 750760050 iii. 750620433 iv. 750600136 v. 750600135 vi. 750550045 vii. 750550028 viii. 750550016 ix. 750540082 X. 750540064 xi. 750540037 xii. 750230238 xiii. 750230207 xiv. 750220093 XV. 750210147 xvi. 750210146 xvii. 750210145 xviii. 750200095 xix. 750200065 xx. 750190092
Engineering and Infrastructure Services Report from administration re: a) Ninth Street Sidewalk Petition and Warrant Analysis It is recommended that: 1. Council receive the petition for a new sidewalk on Ninth Street between Notre Dame Street and St. Charles Street in the community of Belle River and support consideration of the new sidewalk construction pending funding approval in a future budget.
Finance Services Report from administration re: a) Multi-Use recreation Facility (MURF) Capital Project Final financial Update and Debenture By-law 97-2016 / It is recommended that Council: 1. Receive the Multi-Use Recreation Facility (MURF) Capital Project Final Financial report for information; and 2. Authorize the execution of any and all documents for issuance of a debenture to Infrastructure Ontario for funding the MURF project in the amount of $13,200,000 for 20 years at 3.3% interest; and 3. Give three readings to By-law 97-2016 being a By-law to authorize long-term borrowing for funding the MURF project.
Notice of Motion a) Councillor Bailey submitted the following at the November 8, 2016 meeting for consideration at the November 22, 2016 meeting of Council. WHEREAS the current Accommodation Review Process released by the Minister of Education to serve as a province wide minimum standard that school boards must use to develop their own policies for pupii accommodation reviews is not reflective of the reality of rural school and community life AND WHEREAS school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities; AND WHEREAS projected growth patterns of rural communities should be a factor within the review process; THEREFORE BE IT RESOLVED, that the Town of Lakeshore requests the Minister of Education to initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities are studied, completed and the results and recommendations are considered; AND THAT this resolution be circulated to the Minister of Education Mitzie Hunter, Premier Kathleen Wynne, MPP Tracey Ramsey and all municipalities in Ontario requesting their support.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Reading of By-laws i) Drainage By-laws / That By-law 73-2016 be read a first, second and third time and finally adopted this 22nd day of November, 2016. / That By-law 91-2016 be read a third time and finally adopted this 22nd day of November, 2016 a) By-law 73-2016, being a By-law to provide for the creation of the Mullen Drain. b) By-law 91 -2015, being a By-law to construct a new municipal drainage system to the West Belle River Road (North) Drainage system No. 7 and Branches. ii) General By-laws / That By-law 21-2016, 97-2016, 99-2016, 100-2016, 101-2016 and 104-2016 be read a first, second and third time and finally adopted this 22nd day of November, 2016. a) By-law 21-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. b) By-law 97-2016, being a By-law of the Corporation of the Town of Lakeshore to Authorize the borrowing upon amortizing debentures in the principal amount of $13,200,000.00 towards the cost of the Multi-Use Recreational Facility. c) By-law 99-2016, being a By-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-20-2016). d) By-law 100-2016, being a By-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-1-2016). e) By-law 101-2016, being a By-law to authorize the execution of an agreement between Windsor-Essex Inter-Municipal Courts and the Corporation of the Town of Lakeshore. f) By-law 104-2016, being a By-law to amend By-law Number 2-2002 to regulate traffic on highways under the jurisdiction of the Corporation of the Town of Lakeshore.
Nov 22, 2016 Regular Council Meeting
1. Call to Order 5: 00 p.m. Mayor) It is recommended that: Council move into closed session at _ p.m. in accordance with section 239 ( 2) ( b) of the Municipal Act to receive information from Marianne Love of McDowell and Associates regarding a salary review which pertains to personal matters about identifiable individuals including municipal or local board employees. It is recommended that: Council move out of closed session at _ p.m. 2. Moment of Reflection - 6: 00 p.m. 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations i) Planning Public Meeting a) Zoning By-law Amendment (ZBA-1-2016), 1077976 Ontario Inc., 6825 Essex Kent Road. • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-1 -2016 (By-law No. 100 -2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 6825 Essex Kent Road, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing by-law. b) Zoning By-law Amendment Application (ZBA-20-2016), Gerald and Linda Mailloux, 5206 Gracey Sideroad • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-20-2016 (By-law No. 99 -2016, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Land" on the Key Map, Appendix 1, located at 5206 Gracey Sideroad, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing by-law. CMHA - Canadian Mental Health Association - Claudia den Boer, CEO Re: Programs and services available through CMHA Diocese of London - Chris Hales Re: Relief of Parkland Fee / It is recommended that: 1. Council deny the request of the Diocese of London for an exemption from the cash-in-lieu of parkland and refund their payment of $16,500.00 on the sale of the property located at 1203 Faith Drive. e) Marianne Love, McDowell and Associates - 2016 Salary Review Results for non-union employees / It is recommended that: 1. Council direct Administration to implement the recommended 2016 salary structure for non-union employees; and, 2. Council direct Administration to post the amended pay equity plan; and, 3. Council direct Administration to complete a comprehensive salary review including pay equity review every 4 years as a standard practice; and, 4. Council adopt the Consumer Price Index (CPI) as the annual economic adjustment for Non Union wage rates effective January 1st of each year
Community and Development Services Report from administration re: a) Windsor/Essex Area Inter-Municipal Courts Service Agreement - Renewal / It is recommended that Council; 1. Approve the 5-year renewal of the Windsor-Essex Inter-municipal Courts Agreement effective January 1, 2017- December 31, 2022; and, 2. Adopt Bylaw 101-2016 being a bylaw to authorize the Mayor and Clerk to affix their signatures to the Agreement. b) F.I.T. 5.0 - Ground Mount Solar PV - Support Resolution - Potential Solar 10 Limited Partnership. / It is recommended that: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0. AND WHEREAS the Province's FIT Program encourages the construction and operation of non-rooftop Solar PV generation projects (the "Projects"); AND WHEREAS one or more Projects may be constructed and operated in Lakeshore Ontario; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT 1. Council of the Corporation of the Town of Lakeshore supports the construction and operation of the Projects anywhere in the Corporation of the Town of Lakeshore. This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council. 2. Council authorize the Mayor and Clerk to affix their signatures to the Municipal Support Resolution for each of the following properties identified by Property Identification Numbers (PIN'S), (project map attached): i. 750770040 ii. 750760050 iii. 750620433 iv. 750600136 v. 750600135 vi. 750550045 vii. 750550028 viii. 750550016 ix. 750540082 X. 750540064 xi. 750540037 xii. 750230238 xiii. 750230207 xiv. 750220093 XV. 750210147 xvi. 750210146 xvii. 750210145 xviii. 750200095 xix. 750200065 xx. 750190092
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of November 8, 2016. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of November 8, 2016 as listed on the Consent Agenda dated November 22, 2016. b) Drainage Board Meeting Minutes of October 12, 2016 c) Ministry of Finance - Ontario Municipal Partnership Fund d) Essex County Agricultural Hall of Fame - Nomination for 2017 e) Rob Morton, Executive Assistant to Lome Coe, MPP Whitby-Oshawa Re- End Age Discrimination Against Stroke Recovery Patients Act, 2016 f) Township of South Stormont - Support of Resolution Re: Pupil Accommodation Review. g) Township of Georgian Bay - Support of Resolution Re: Hydro - Unfair practice of charging more for delivery for rural residents. h) Finance Services - Variance Reports to September 30, 2016 - Q3 i) Engineering and Infrastructure Services - Drainage Services Division Agriculture, Food and Rural Affairs Appeal Tribunal Decision - Mullen Drain j) Engineering and Infrastructure Services - Potential Home Plumbinq Subsidy k) Council Assignments/Monthly Tracking Report/ It is recommended that: Council approve item 8b through 8k as listed on the Consent Agenda dated November 22, 2016.
Community and Development Services Report from administration re: a) Windsor/Essex Area Inter-Municipal Courts Service Agreement - Renewal / It is recommended that Council; 1. Approve the 5-year renewal of the Windsor-Essex Inter-municipal Courts Agreement effective January 1, 2017- December 31, 2022; and, 2. Adopt Bylaw 101-2016 being a bylaw to authorize the Mayor and Clerk to affix their signatures to the Agreement. b) F.I.T. 5.0 - Ground Mount Solar PV - Support Resolution - Potential Solar 10 Limited Partnership. / It is recommended that: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0. AND WHEREAS the Province's FIT Program encourages the construction and operation of non-rooftop Solar PV generation projects (the "Projects"); AND WHEREAS one or more Projects may be constructed and operated in Lakeshore Ontario; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT 1. Council of the Corporation of the Town of Lakeshore supports the construction and operation of the Projects anywhere in the Corporation of the Town of Lakeshore. This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council. 2. Council authorize the Mayor and Clerk to affix their signatures to the Municipal Support Resolution for each of the following properties identified by Property Identification Numbers (PIN'S), (project map attached): i. 750770040 ii. 750760050 iii. 750620433 iv. 750600136 v. 750600135 vi. 750550045 vii. 750550028 viii. 750550016 ix. 750540082 X. 750540064 xi. 750540037 xii. 750230238 xiii. 750230207 xiv. 750220093 XV. 750210147 xvi. 750210146 xvii. 750210145 xviii. 750200095 xix. 750200065 xx. 750190092
Engineering and Infrastructure Services Report from administration re: a) Ninth Street Sidewalk Petition and Warrant Analysis It is recommended that: 1. Council receive the petition for a new sidewalk on Ninth Street between Notre Dame Street and St. Charles Street in the community of Belle River and support consideration of the new sidewalk construction pending funding approval in a future budget.
Finance Services Report from administration re: a) Multi-Use recreation Facility (MURF) Capital Project Final financial Update and Debenture By-law 97-2016 / It is recommended that Council: 1. Receive the Multi-Use Recreation Facility (MURF) Capital Project Final Financial report for information; and 2. Authorize the execution of any and all documents for issuance of a debenture to Infrastructure Ontario for funding the MURF project in the amount of $13,200,000 for 20 years at 3.3% interest; and 3. Give three readings to By-law 97-2016 being a By-law to authorize long-term borrowing for funding the MURF project.
Notice of Motion a) Councillor Bailey submitted the following at the November 8, 2016 meeting for consideration at the November 22, 2016 meeting of Council. WHEREAS the current Accommodation Review Process released by the Minister of Education to serve as a province wide minimum standard that school boards must use to develop their own policies for pupii accommodation reviews is not reflective of the reality of rural school and community life AND WHEREAS school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities; AND WHEREAS projected growth patterns of rural communities should be a factor within the review process; THEREFORE BE IT RESOLVED, that the Town of Lakeshore requests the Minister of Education to initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities are studied, completed and the results and recommendations are considered; AND THAT this resolution be circulated to the Minister of Education Mitzie Hunter, Premier Kathleen Wynne, MPP Tracey Ramsey and all municipalities in Ontario requesting their support.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Reading of By-laws i) Drainage By-laws / That By-law 73-2016 be read a first, second and third time and finally adopted this 22nd day of November, 2016. / That By-law 91-2016 be read a third time and finally adopted this 22nd day of November, 2016 a) By-law 73-2016, being a By-law to provide for the creation of the Mullen Drain. b) By-law 91 -2015, being a By-law to construct a new municipal drainage system to the West Belle River Road (North) Drainage system No. 7 and Branches. ii) General By-laws / That By-law 21-2016, 97-2016, 99-2016, 100-2016, 101-2016 and 104-2016 be read a first, second and third time and finally adopted this 22nd day of November, 2016. a) By-law 21-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. b) By-law 97-2016, being a By-law of the Corporation of the Town of Lakeshore to Authorize the borrowing upon amortizing debentures in the principal amount of $13,200,000.00 towards the cost of the Multi-Use Recreational Facility. c) By-law 99-2016, being a By-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-20-2016). d) By-law 100-2016, being a By-law to amend By-law 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-1-2016). e) By-law 101-2016, being a By-law to authorize the execution of an agreement between Windsor-Essex Inter-Municipal Courts and the Corporation of the Town of Lakeshore. f) By-law 104-2016, being a By-law to amend By-law Number 2-2002 to regulate traffic on highways under the jurisdiction of the Corporation of the Town of Lakeshore.