1. Call to Order 6: 00 p. m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature Thereo
Recognition a) Presentation of the Governor General Fire Services Exemplary Service Medal — Fire Chief Don Williamson
Delegations a) Gerry Wolting, Public Sector Digest — Asset Management Plan Finance Services — 2016 Asset Management Plan and ARMI Project Update It is recommended that Council: 1. Receive the 2016 Asset Management Plan and ARMI Project Update report; and 2. Adopt the 2016 Asset Management Plan.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of November 22, 2016. b) Budget Meeting Minutes of November 29, 2016 c) Budget Meeting Minutes of November 30, 2016 d) Budget Meeting Minutes of December 5, 2016 It is recommended that: Council approve Item 8a to 8d Regular Council Meeting Minutes of November 22, 2016, Budget Meeting Minutes of November 29 and 30, 2016 and December 5, 2016 as listed on the Consent Agenda dated December 13, 2016. e) Lakeshore Emergency Management Program Committee Meeting Minutes of November 24, 2016 3 f) Community and Development Services — Committee of Adjustment Minutes for November 16, 2016 g) Community and Development Services — Committee of Adjustment Minutes for December 7, 2016 h) Police Services Board Meeting Minutes of September 26, 2016 AMO — Re: Federal Infrastructure Phase 2 Incrementally Resolution j) Township of Madawaska Valley — Support of Resolution — Re: Bill 7, Promoting Affordable Housing Act, 2016 k) Township of McKellar — Support of Resolution — Re: Fire Protection and Prevention Act, 1997 1) Guy Caron, Member of Parliament — Support of Resolution — Re: Unfair taxation on Family Business Transfers m) Essex County Library — Response to Town of Lakeshore letter of September 29, 2016 n) Ministry of Children and Youth Services — Re: Response to Support of Provincial Funding for Child and Youth Advocacy Centres (CYAC' s) o) Finance Services — 2015 Development Charges Reserve Funds Statement p) Council Assignment/ Monthly Tracking Report q) Engineering and Infrastructure Services — Bulk Water Fill Stations r) Administration — Clerk's Division — Council Meeting Agenda Distribution s) Community and Development Services — Town of Lakeshore 5 -Year Official Plan Review — Update # 1 t) Community and Development Services — Council Question: Cash -In -Lieu of Parkland Dedication Fees 0 u) Engineering and Infrastructure Services — Impact of September 29, 2016 Storm Event — Town of Lakeshore. v) FCIVI Canada 150 Community Leaders It is recommended that: Council approve Item 8e through 8v as listed on the Consent Agenda dated December 13, 2016.
Community and Development Services Report from administration re: a) Plan of Subdivision, County File 37-T-14003 — Terry Rafih and Dominic Amicone It is recommended that: 1. The Mayor and Clerk be authorized, by by-law 110 - 2016, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Lots I to 57 of the Lakeshore Estates Subdivision ( i. e. single detached residential dwellings) and two (2) blocks for road widenings, ( 1) one block for parkland and (2) blocks for daylight triangles, as shown on Draft Plan of Subdivision 37-T-14003, prepared and certified by Roy Simone, O. L.S., dated September 12, 2016, as approved by the County of Essex, September 14, 2016. 5 b) Provincial Offences — Renewal of Tax Roll Agreement It is recommended that: 1. The Provincial Offences Administration ( POA) Tax Roll Agreement between the Corporation of the City of Windsor together with the County of Essex, the Town of Arnherstburg, the Town of Essex, the Town of Kingsville, the Town of Lakeshore, the Town of LaSalle, the Municipality of Leamington, the Township of Pelee, and the Town of Tecumseh be renewed for a further 5 years for the period January 1, 2017 through December 31, 2021; and, 2. Council give three ( 3) readings to Bylaw 114-2016, being a Bylaw to authorize the Mayor and Clerk to sign the renewed agreement. c) MURF — Supplementary Architect Fees It is recommended that: 1. Council approve payment to MDMA in the amount of $29,970 to be funded from the MURF Capital Project for required architectural services beyond the scope of the Phase 11 Agreement with MJMA.
Engineering and Infrastructure Services Report from administration re: a) County Road 31 Sidewalk Petition and Warrant Analysis FA It is recommended that: 1. Council receive the petition for a new sidewalk on the east side of County Road 31, south of County Road 42, in the community of St. Joachim and support consideration of the new sidewalk construction pending funding approval in a future budget. M. b) Belle River Minor Soccer Sign Request It is recommended that: 1. Council approve the request from Belle River Minor Soccer to install a sign on the soccer fields at ( site grounds of) the Atlas Tube Centre.
Chief Administrative Officer Report from administration re: a) Marriage Officiate Services It is recommended that: Council amend the Tariff of Fees by-law 87-2016 to remove the 100. 00 fee for marriage officiate services
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
20. Reading of By-Laws i) General By-laws That By-law 103-2016, 105-2016, 106-2016, 108-2016, 109-2016, 110- 2016, 111- 2016, 114-2016, and 115-2016 be read a first, second and third time and finally adopted this 13th day of December, 2016. a) By-law 103-2016, being a By-law to amend By-law 30-2016 to appoint the Statutory Officers and Enforcement Personnel. b) By-law 105-2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — (Mail lo ux/ Liovas Development). c) By-law 106-2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — ( Lakeshore New Centre Estates). E; d) By-law 108-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore for December 13, 2016. e) By-law 109-2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — (River Ridge Subdivision). f) By-law 110-2016, being a By-law to authorize the execution of a subdivision agreement pertaining to Lakeshore Estates. g) By-law 111- 2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — (St John Subdivision). h) By-law 114-2016, being a By-law to authorize the execution of an agreement between Provincial Offences Administration (POA) Tax Roll and The Corporation of the Town of Lakeshore. i) By-law 115-2016, being a By-law to authorize the execution of a servicing agreement with Rapid Drainage Limited for the installation of a sanitary sewer on 21. Resolution Re: Council in Closed Session and Adjournment
Dec 13, 2016 Regular Council Meeting
1. Call to Order 6: 00 p. m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature Thereo
Recognition a) Presentation of the Governor General Fire Services Exemplary Service Medal — Fire Chief Don Williamson
Delegations a) Gerry Wolting, Public Sector Digest — Asset Management Plan Finance Services — 2016 Asset Management Plan and ARMI Project Update It is recommended that Council: 1. Receive the 2016 Asset Management Plan and ARMI Project Update report; and 2. Adopt the 2016 Asset Management Plan.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of November 22, 2016. b) Budget Meeting Minutes of November 29, 2016 c) Budget Meeting Minutes of November 30, 2016 d) Budget Meeting Minutes of December 5, 2016 It is recommended that: Council approve Item 8a to 8d Regular Council Meeting Minutes of November 22, 2016, Budget Meeting Minutes of November 29 and 30, 2016 and December 5, 2016 as listed on the Consent Agenda dated December 13, 2016. e) Lakeshore Emergency Management Program Committee Meeting Minutes of November 24, 2016 3 f) Community and Development Services — Committee of Adjustment Minutes for November 16, 2016 g) Community and Development Services — Committee of Adjustment Minutes for December 7, 2016 h) Police Services Board Meeting Minutes of September 26, 2016 AMO — Re: Federal Infrastructure Phase 2 Incrementally Resolution j) Township of Madawaska Valley — Support of Resolution — Re: Bill 7, Promoting Affordable Housing Act, 2016 k) Township of McKellar — Support of Resolution — Re: Fire Protection and Prevention Act, 1997 1) Guy Caron, Member of Parliament — Support of Resolution — Re: Unfair taxation on Family Business Transfers m) Essex County Library — Response to Town of Lakeshore letter of September 29, 2016 n) Ministry of Children and Youth Services — Re: Response to Support of Provincial Funding for Child and Youth Advocacy Centres (CYAC' s) o) Finance Services — 2015 Development Charges Reserve Funds Statement p) Council Assignment/ Monthly Tracking Report q) Engineering and Infrastructure Services — Bulk Water Fill Stations r) Administration — Clerk's Division — Council Meeting Agenda Distribution s) Community and Development Services — Town of Lakeshore 5 -Year Official Plan Review — Update # 1 t) Community and Development Services — Council Question: Cash -In -Lieu of Parkland Dedication Fees 0 u) Engineering and Infrastructure Services — Impact of September 29, 2016 Storm Event — Town of Lakeshore. v) FCIVI Canada 150 Community Leaders It is recommended that: Council approve Item 8e through 8v as listed on the Consent Agenda dated December 13, 2016.
Community and Development Services Report from administration re: a) Plan of Subdivision, County File 37-T-14003 — Terry Rafih and Dominic Amicone It is recommended that: 1. The Mayor and Clerk be authorized, by by-law 110 - 2016, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Lots I to 57 of the Lakeshore Estates Subdivision ( i. e. single detached residential dwellings) and two (2) blocks for road widenings, ( 1) one block for parkland and (2) blocks for daylight triangles, as shown on Draft Plan of Subdivision 37-T-14003, prepared and certified by Roy Simone, O. L.S., dated September 12, 2016, as approved by the County of Essex, September 14, 2016. 5 b) Provincial Offences — Renewal of Tax Roll Agreement It is recommended that: 1. The Provincial Offences Administration ( POA) Tax Roll Agreement between the Corporation of the City of Windsor together with the County of Essex, the Town of Arnherstburg, the Town of Essex, the Town of Kingsville, the Town of Lakeshore, the Town of LaSalle, the Municipality of Leamington, the Township of Pelee, and the Town of Tecumseh be renewed for a further 5 years for the period January 1, 2017 through December 31, 2021; and, 2. Council give three ( 3) readings to Bylaw 114-2016, being a Bylaw to authorize the Mayor and Clerk to sign the renewed agreement. c) MURF — Supplementary Architect Fees It is recommended that: 1. Council approve payment to MDMA in the amount of $29,970 to be funded from the MURF Capital Project for required architectural services beyond the scope of the Phase 11 Agreement with MJMA.
Engineering and Infrastructure Services Report from administration re: a) County Road 31 Sidewalk Petition and Warrant Analysis FA It is recommended that: 1. Council receive the petition for a new sidewalk on the east side of County Road 31, south of County Road 42, in the community of St. Joachim and support consideration of the new sidewalk construction pending funding approval in a future budget. M. b) Belle River Minor Soccer Sign Request It is recommended that: 1. Council approve the request from Belle River Minor Soccer to install a sign on the soccer fields at ( site grounds of) the Atlas Tube Centre.
Chief Administrative Officer Report from administration re: a) Marriage Officiate Services It is recommended that: Council amend the Tariff of Fees by-law 87-2016 to remove the 100. 00 fee for marriage officiate services
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
20. Reading of By-Laws i) General By-laws That By-law 103-2016, 105-2016, 106-2016, 108-2016, 109-2016, 110- 2016, 111- 2016, 114-2016, and 115-2016 be read a first, second and third time and finally adopted this 13th day of December, 2016. a) By-law 103-2016, being a By-law to amend By-law 30-2016 to appoint the Statutory Officers and Enforcement Personnel. b) By-law 105-2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — (Mail lo ux/ Liovas Development). c) By-law 106-2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — ( Lakeshore New Centre Estates). E; d) By-law 108-2016, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore for December 13, 2016. e) By-law 109-2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — (River Ridge Subdivision). f) By-law 110-2016, being a By-law to authorize the execution of a subdivision agreement pertaining to Lakeshore Estates. g) By-law 111- 2016, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a Public Highway — (St John Subdivision). h) By-law 114-2016, being a By-law to authorize the execution of an agreement between Provincial Offences Administration (POA) Tax Roll and The Corporation of the Town of Lakeshore. i) By-law 115-2016, being a By-law to authorize the execution of a servicing agreement with Rapid Drainage Limited for the installation of a sanitary sewer on 21. Resolution Re: Council in Closed Session and Adjournment