1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof 5. Recognition
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-30-2016), Alfred & Yvette Rivest, 1920 Lakeshore Road 219. • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: Council approve Zoning By-law Amendment Application ZBA-30-2016 (By-law No. 001 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 1920 Lakeshore Road 219, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing bylaw. ii) Zoning By-law Amendment - (ZBA-34-2017) - Innovative Agricultural Concepts • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: Council approve Zoning By-law Amendment Application ZBA-34-2016 (By-law No. 002 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 0 Lakeshore Road 223, in the Town of Lakeshore, from "A (h9), Agriculture Holding" to a site-specific "A-89, Agriculture" zone which shall prohibit a single detached dwelling, recognize a deficient lot area / lot frontage, remove the holding zone (h9) and adopt the implementing by-law. b) Laura Jaarsma - Libraries in Lakeshore c) Dan Krutch - Landmark Engineers Inc. Re: Lakeview Park Jetty Extension Class Environmental Assessment Update / It is recommended that: 1. Council receive this report as background information for the Landmark Engineering Inc. presentation at its regular council meeting on January 24, 2017 for information purpose in finalizing the Class EA for the Lakeview Park Jetty Extension (West Beach Breakwall). 2. Council direct administration to proceed with the filing of the Notice of Completion of the Lakeview Park Jetty Extension project Class EA.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of January 10, 2017. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of January 10, as listed on the Consent Agenda dated January 24, 2017. b) Drainage Board Minutes of December 12, 2016. c) Belle River On-the-Lake BIA Board of Management Meeting Minutes of October 3, 2016 d) Belle River On-the-Lake BIA Board of Management Meeting Minutes of November 7, 2016. e) Belle River On-the-Lake BIA Board of Management Meeting Minutes of December 5, 2016. f) Dog Pound Committee Minutes of September 7, 2016 g) Township of Hornepayne - Support of Resolution that Government Recognizes and Funds - Municipal Fire Services. h) Richmond Hill Resolution - Support of Resolution - A Bank for Everyone -Support Postal Banking. i) Windsor Essex County Health Unit - Support of Resolution regarding the Expansion of Provincial Publicly Funded Dental Health Programs for Adults with Low Incomes. j) Fort Frances - Support of Resolution to Address the Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario. k) Ministry of Housing - The Promoting Affordable Housing Act, 2016. I) Essex Region Conservation - Re: Essex Region Conservation Authority 2017 Draft Budget: 30 Day Notice Member Municipalities m) Building Services - Quarterly Building Activity Report - As of December 31,2016. n) Engineering Services - Notification Options for Sidewalks in Subdivisions o) Environmental Services - Town of Lakeshore Drinking Water System -Union Distribution System MOECC Inspection Report 2016-2017. p) Environmental Services - Town of Lakeshore Drinking Water System -Lakeshore MOECC Inspection Report 2016-2017 q) Fire Services - Communication and Emergency Response Initiatives for Flooding Event. r) Town Wide Community Improvement Plan Reports s) Council Assignment Monthly Tracking Report It is recommended that: Council approve Item 8b through 8s as listed on the Consent Agenda dated January 24, 2017.
Community and Development Services Report from administration re: a) Plan of Subdivision, County: File 37-T-14003, Terry Rafih and Dominic Amicone, Location: Part of Lot 1, Lakeshore Range between Pike Creek and Puce River, Community of Maidstone, Town of Lakeshore, Lakeshore Estates Subdivision. / It is recommended that: The Mayor and Clerk be authorized, by by-law 010 -2017, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Lots 1 to 57 of the Lakeshore Estates Subdivision (i.e. single detached residential dwellings) and two (2) blocks for road widenings, (1) one block for parkland and (2) blocks for daylight triangles, as shown on Draft Plan of Subdivision 37-T-14003, prepared and certified by Roy Simone, O.L.S., dated September 12, 2016, as approved by the County of Essex, September 14, 2016. b) Request for Concurrence: Proposed Telecommunication Tower, Community of Belle River, 305 South Street, UNION PHIQI CORPORATION, Application TFA-1-2016. / It is recommended that: 1. Council instruct the Clerk to advise Industry Canada in writing that: a. UNION PHIQI CORPORATION has satisfactorily completed its consultation with the Town of Lakeshore; b. The Town of Lakeshore is satisfied with the Town's consultation process and does not require any further consultation with the public; c. The Chief Building Official for the Town of Lakeshore advises that a permit will not be required for the communication tower facility, however, any accessory buildings will require a permit; d. The Town of Lakeshore concurs with the UNION PHIQI proposal to construct a camouflaged wireless telecommunication facility or stealth tower (i.e. flagpole design) at 305 South Street in the Community of Belle River, in the location shown on the approved site plan; e. UNION PHIQI will provide for and maintain the flag in good condition; f. UNION PHIQI will consult with the Town on the type of flag to be installed (i.e. Canada Flag, Town of Lakeshore Flag etc.) and obtain any necessary approvals from the Town or other agencies prior to installation of the selected flag on the tower facility; g. It would be beneficial to consult with the Essex Region Conservation Authority on elevations prior to the installation of the communication tower facility and any related facilities; and h. An entrance permit be obtained (if deemed required) from the Town of Lakeshore Public Works Department, in addition to notification prior to construction or pre-construction activities, in order to monitor the road and entrance during the course of the installation of the communication tower facility. Please be advised, that if damages were to occur, that the expenses related to the reconstruction (either the road or entrance), will be invoiced to the telecommunication company. The Town also advises that no repairs are to be undertaken by the company, unless prior arrangements are made with the Manager of Public Works.
Engineering and Infrastructure Services a) Public Works Services - Roadside Ditching Policy Revisions It is recommended that: Council approve the changes to the Cleaning of Roadside Ditches Policy EN-120 as detailed in the following report. b) Renaud Line Road Street Lights at Atlas Centre Entrance It is recommended that: 1. Council direct administration to complete the installation of the street lights at the entrance to the Atlas Tube Centre off Renaud Line Road, and 2. Authorize a transfer not to exceed $15,000 from the ELK Reserve Fund to fund this work.
Finance Services Report from administration re: a) MURF Project - Interest Payable on Ontario Funding Advance It is recommended that: Authorize the Director of Finance/Treasurer to sign the grant agreement with the to the Minister of Finance, along with the supporting calculations, for interest earned on the Ontario funding advance for the MURF Project in accordance with Section 7.2 of the Funding Agreement with OMAFRA.
Chief Administrative Officer Report from administration re: a) Amendments to the Summer Student Lottery Policy It is recommended that: Council adopt the recommendations for amendments to the Summer Student Lottery Policy effective January 1, 2017.
Reports from Council in Closed Session It is recommended that: Council approve the direction given to administration at the closed session meeting of January 10, 2017 regarding the collective agreement with IBEW636.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non-Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
Reading of By-laws i) General By-laws That By-law 1-2017, 2-2017, 10-2017 and 11-2017 be read a first, second and third time and finally adopted this 10th day of January 10, 2017. a) By-law 1-2017, being a by-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-30-2016) b) By-law 2-2017, being a by-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-34-2016) c)By-law 10-2017, being a by-law to authorize the execution of a subdivision agreement pertaining to Lakeshore Estates. d)By-law 11-2017, being a by-law to confirm proceedings of Council. Adjournment
Jan 24, 2017 Regular Council Meeting
1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof 5. Recognition
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-30-2016), Alfred & Yvette Rivest, 1920 Lakeshore Road 219. • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: Council approve Zoning By-law Amendment Application ZBA-30-2016 (By-law No. 001 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 1920 Lakeshore Road 219, in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-1, Agriculture" zone which shall prohibit a single detached dwelling and adopt the implementing bylaw. ii) Zoning By-law Amendment - (ZBA-34-2017) - Innovative Agricultural Concepts • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council / It is recommended that: Council approve Zoning By-law Amendment Application ZBA-34-2016 (By-law No. 002 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 0 Lakeshore Road 223, in the Town of Lakeshore, from "A (h9), Agriculture Holding" to a site-specific "A-89, Agriculture" zone which shall prohibit a single detached dwelling, recognize a deficient lot area / lot frontage, remove the holding zone (h9) and adopt the implementing by-law. b) Laura Jaarsma - Libraries in Lakeshore c) Dan Krutch - Landmark Engineers Inc. Re: Lakeview Park Jetty Extension Class Environmental Assessment Update / It is recommended that: 1. Council receive this report as background information for the Landmark Engineering Inc. presentation at its regular council meeting on January 24, 2017 for information purpose in finalizing the Class EA for the Lakeview Park Jetty Extension (West Beach Breakwall). 2. Council direct administration to proceed with the filing of the Notice of Completion of the Lakeview Park Jetty Extension project Class EA.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of January 10, 2017. / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of January 10, as listed on the Consent Agenda dated January 24, 2017. b) Drainage Board Minutes of December 12, 2016. c) Belle River On-the-Lake BIA Board of Management Meeting Minutes of October 3, 2016 d) Belle River On-the-Lake BIA Board of Management Meeting Minutes of November 7, 2016. e) Belle River On-the-Lake BIA Board of Management Meeting Minutes of December 5, 2016. f) Dog Pound Committee Minutes of September 7, 2016 g) Township of Hornepayne - Support of Resolution that Government Recognizes and Funds - Municipal Fire Services. h) Richmond Hill Resolution - Support of Resolution - A Bank for Everyone -Support Postal Banking. i) Windsor Essex County Health Unit - Support of Resolution regarding the Expansion of Provincial Publicly Funded Dental Health Programs for Adults with Low Incomes. j) Fort Frances - Support of Resolution to Address the Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario. k) Ministry of Housing - The Promoting Affordable Housing Act, 2016. I) Essex Region Conservation - Re: Essex Region Conservation Authority 2017 Draft Budget: 30 Day Notice Member Municipalities m) Building Services - Quarterly Building Activity Report - As of December 31,2016. n) Engineering Services - Notification Options for Sidewalks in Subdivisions o) Environmental Services - Town of Lakeshore Drinking Water System -Union Distribution System MOECC Inspection Report 2016-2017. p) Environmental Services - Town of Lakeshore Drinking Water System -Lakeshore MOECC Inspection Report 2016-2017 q) Fire Services - Communication and Emergency Response Initiatives for Flooding Event. r) Town Wide Community Improvement Plan Reports s) Council Assignment Monthly Tracking Report It is recommended that: Council approve Item 8b through 8s as listed on the Consent Agenda dated January 24, 2017.
Community and Development Services Report from administration re: a) Plan of Subdivision, County: File 37-T-14003, Terry Rafih and Dominic Amicone, Location: Part of Lot 1, Lakeshore Range between Pike Creek and Puce River, Community of Maidstone, Town of Lakeshore, Lakeshore Estates Subdivision. / It is recommended that: The Mayor and Clerk be authorized, by by-law 010 -2017, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Lots 1 to 57 of the Lakeshore Estates Subdivision (i.e. single detached residential dwellings) and two (2) blocks for road widenings, (1) one block for parkland and (2) blocks for daylight triangles, as shown on Draft Plan of Subdivision 37-T-14003, prepared and certified by Roy Simone, O.L.S., dated September 12, 2016, as approved by the County of Essex, September 14, 2016. b) Request for Concurrence: Proposed Telecommunication Tower, Community of Belle River, 305 South Street, UNION PHIQI CORPORATION, Application TFA-1-2016. / It is recommended that: 1. Council instruct the Clerk to advise Industry Canada in writing that: a. UNION PHIQI CORPORATION has satisfactorily completed its consultation with the Town of Lakeshore; b. The Town of Lakeshore is satisfied with the Town's consultation process and does not require any further consultation with the public; c. The Chief Building Official for the Town of Lakeshore advises that a permit will not be required for the communication tower facility, however, any accessory buildings will require a permit; d. The Town of Lakeshore concurs with the UNION PHIQI proposal to construct a camouflaged wireless telecommunication facility or stealth tower (i.e. flagpole design) at 305 South Street in the Community of Belle River, in the location shown on the approved site plan; e. UNION PHIQI will provide for and maintain the flag in good condition; f. UNION PHIQI will consult with the Town on the type of flag to be installed (i.e. Canada Flag, Town of Lakeshore Flag etc.) and obtain any necessary approvals from the Town or other agencies prior to installation of the selected flag on the tower facility; g. It would be beneficial to consult with the Essex Region Conservation Authority on elevations prior to the installation of the communication tower facility and any related facilities; and h. An entrance permit be obtained (if deemed required) from the Town of Lakeshore Public Works Department, in addition to notification prior to construction or pre-construction activities, in order to monitor the road and entrance during the course of the installation of the communication tower facility. Please be advised, that if damages were to occur, that the expenses related to the reconstruction (either the road or entrance), will be invoiced to the telecommunication company. The Town also advises that no repairs are to be undertaken by the company, unless prior arrangements are made with the Manager of Public Works.
Engineering and Infrastructure Services a) Public Works Services - Roadside Ditching Policy Revisions It is recommended that: Council approve the changes to the Cleaning of Roadside Ditches Policy EN-120 as detailed in the following report. b) Renaud Line Road Street Lights at Atlas Centre Entrance It is recommended that: 1. Council direct administration to complete the installation of the street lights at the entrance to the Atlas Tube Centre off Renaud Line Road, and 2. Authorize a transfer not to exceed $15,000 from the ELK Reserve Fund to fund this work.
Finance Services Report from administration re: a) MURF Project - Interest Payable on Ontario Funding Advance It is recommended that: Authorize the Director of Finance/Treasurer to sign the grant agreement with the to the Minister of Finance, along with the supporting calculations, for interest earned on the Ontario funding advance for the MURF Project in accordance with Section 7.2 of the Funding Agreement with OMAFRA.
Chief Administrative Officer Report from administration re: a) Amendments to the Summer Student Lottery Policy It is recommended that: Council adopt the recommendations for amendments to the Summer Student Lottery Policy effective January 1, 2017.
Reports from Council in Closed Session It is recommended that: Council approve the direction given to administration at the closed session meeting of January 10, 2017 regarding the collective agreement with IBEW636.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non-Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
Reading of By-laws i) General By-laws That By-law 1-2017, 2-2017, 10-2017 and 11-2017 be read a first, second and third time and finally adopted this 10th day of January 10, 2017. a) By-law 1-2017, being a by-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-30-2016) b) By-law 2-2017, being a by-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-34-2016) c)By-law 10-2017, being a by-law to authorize the execution of a subdivision agreement pertaining to Lakeshore Estates. d)By-law 11-2017, being a by-law to confirm proceedings of Council. Adjournment