1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-33-2016), Adelina Pellarin, 26 County Road 46 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-33-2016 (By-law No. 018 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 26 County Road 46 in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-92, Agriculture" zone which shall prohibit a single detached dwelling, recognize a deficient lot area (11.9 hectares or 29.4 acres) and adopt the implementing by-law. ii) Zoning By-law Amendment (ZBA-3-2017), Yvon & Suzanne Pelletier, 3048 County Road 8 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-3-2017 (By-law No. 019 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Land" on the Key Map, Appendix 1, located at 3048 County Road 8 in the Town of Lakeshore, from "HC, Hamlet Commercial" to a site-specific "HC-10, Hamlet Commercial" zone which shall permit a "Converted Dwelling, which shall mean a building converted into one or more dwelling units, from a building originally constructed or used for non-residential purposes" and adopt the implementing by-law. b) Essex Region Conservation Authority (ERCA) - Richard Wyma, General Manager/Secretary Treasurer and Rick Fryer, Chair- Re: 2017 Budget and 2016 Annual Report c) Municipal Property Assessment Corporation (MPAC) - Tracy Pringle - Re: 2016 Assessment Update. d) Parks Master Plan - Update - Bezaire and Associates, Paul Bezaire, Gerry Bezaire and Stephen White.
Community and Development Services Report from administration re: a) Draft Plan of Subdivision, County: File 37-T-07002, Jack Moceri & Sons Contracting Ltd., Location: Part of Lot 1, Concession East of Pike Creek, Community of Maidstone, Town of Lakeshore It is recommended that: 1. The Mayor and Clerk be authorized, by by-law 017 -2017, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Blocks 1 to 4 of the subdivision for townhouse dwellings and (1) Block for right-of-way conveyance (Block 5) and (3) Blocks for 0.3 metre reserves (Blocks 6, 7 & 8), as shown on Draft Plan of Subdivision 37-T-07002, prepared and certified by Andrew Mantha, O.L.S., VHSBB Inc., dated July 23, 2015, as approved by the County of Essex, June 2, 2016. b) Development Charges - Third Deferral Request - 4202414 Canada Ltd. Stoney Point Retirement Home It is recommended that: 1. Council approve the third request of 4202414 Canada Ltd. to defer payment of Development Charges for its project in Stoney Point; 2. The payment schedule shall be as follows: • $94,887.99 on February 28, 2017 • $94,618.49 on April 28, 2017; and, 3. The Developments Charges shall be paid in full by the dates prescribed. If the conditions are not complied with, the applicable fees and charges shall be returned to 4202414 Canada Ltd with no further extension. 4. Interest be applied in accordance with the Tariff of Fees By-law 87-2016 on all amounts owing January 1, 2017 until paid in full. c) Exemption from Noise By-law 106-2007 LGL Limited / It is recommended that: 1. Council grant LGL LIMITED an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity, the period of activity will take place over 5 nights (between 8:00 pm and 7:00 am) during the period commencing August, 2017 through to November, 2017. d) Exemption from Noise By-law for MTO\ It is recommended that: 1. Council grant the Ministry of Transportation (MTO) and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing April 1, 2017 through to October 31, 2017, to allow for the construction of two new low bay inspection facilities at the existing Highway 401 Commercial Vehicle Inspection Facility (CVIF), located on the Highway 401 Eastbound lanes. e) Tender - Vehicles (2) It is recommended that: 1. Council accept the low tender from Lally Ford, in the amount $44,492.00 (net HST) for two, 2017 Ford Focus hatchbacks
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-33-2016), Adelina Pellarin, 26 County Road 46 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-33-2016 (By-law No. 018 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 26 County Road 46 in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-92, Agriculture" zone which shall prohibit a single detached dwelling, recognize a deficient lot area (11.9 hectares or 29.4 acres) and adopt the implementing by-law. ii) Zoning By-law Amendment (ZBA-3-2017), Yvon & Suzanne Pelletier, 3048 County Road 8 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-3-2017 (By-law No. 019 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Land" on the Key Map, Appendix 1, located at 3048 County Road 8 in the Town of Lakeshore, from "HC, Hamlet Commercial" to a site-specific "HC-10, Hamlet Commercial" zone which shall permit a "Converted Dwelling, which shall mean a building converted into one or more dwelling units, from a building originally constructed or used for non-residential purposes" and adopt the implementing by-law. b) Essex Region Conservation Authority (ERCA) - Richard Wyma, General Manager/Secretary Treasurer and Rick Fryer, Chair- Re: 2017 Budget and 2016 Annual Report c) Municipal Property Assessment Corporation (MPAC) - Tracy Pringle - Re: 2016 Assessment Update. d) Parks Master Plan - Update - Bezaire and Associates, Paul Bezaire, Gerry Bezaire and Stephen White.
Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of February 14, 2017. It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of February 14, 2017 as listed on the Consent Agenda dated March 7, 2017. b) Minutes of the Arts Advisory Committee Meeting - January 12, 2017 c) Office of the Prime Minister - Re: The Use of Asbestos in Canada d) Guy Caron, Deputy/Member of Parliament - Re: Bill C-274, Unfair Taxation on Family Business Transfers e) Township of McNab/Braeside - Re: Support of Resolution regarding Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner. f) Township of Lake of Bays - Re: Support of Resolution regarding Schedule 5 of Bill 7 - An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards). g) Office of the Chair, Region of Peel - Re: Support of Resolution regarding Regional Fluoridation. h) Molson Canadian Project - Nominees of Local Community Heroes i) Administration, Clerks Division - Municipal Elections Act Amendments j) Community and Development Services - Committee of Adjustments - Draft Minutes - February 22, 2017 It is recommended that: Council approve Item 8b through 8j as listed on the Consent Agenda dated March 7, 2017.
Community and Development Services Report from administration re: a) Draft Plan of Subdivision, County: File 37-T-07002, Jack Moceri & Sons Contracting Ltd., Location: Part of Lot 1, Concession East of Pike Creek, Community of Maidstone, Town of Lakeshore It is recommended that: 1. The Mayor and Clerk be authorized, by by-law 017 -2017, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Blocks 1 to 4 of the subdivision for townhouse dwellings and (1) Block for right-of-way conveyance (Block 5) and (3) Blocks for 0.3 metre reserves (Blocks 6, 7 & 8), as shown on Draft Plan of Subdivision 37-T-07002, prepared and certified by Andrew Mantha, O.L.S., VHSBB Inc., dated July 23, 2015, as approved by the County of Essex, June 2, 2016. b) Development Charges - Third Deferral Request - 4202414 Canada Ltd. Stoney Point Retirement Home It is recommended that: 1. Council approve the third request of 4202414 Canada Ltd. to defer payment of Development Charges for its project in Stoney Point; 2. The payment schedule shall be as follows: • $94,887.99 on February 28, 2017 • $94,618.49 on April 28, 2017; and, 3. The Developments Charges shall be paid in full by the dates prescribed. If the conditions are not complied with, the applicable fees and charges shall be returned to 4202414 Canada Ltd with no further extension. 4. Interest be applied in accordance with the Tariff of Fees By-law 87-2016 on all amounts owing January 1, 2017 until paid in full. c) Exemption from Noise By-law 106-2007 LGL Limited / It is recommended that: 1. Council grant LGL LIMITED an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity, the period of activity will take place over 5 nights (between 8:00 pm and 7:00 am) during the period commencing August, 2017 through to November, 2017. d) Exemption from Noise By-law for MTO It is recommended that: 1. Council grant the Ministry of Transportation (MTO) and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing April 1, 2017 through to October 31, 2017, to allow for the construction of two new low bay inspection facilities at the existing Highway 401 Commercial Vehicle Inspection Facility (CVIF), located on the Highway 401 Eastbound lanes. e) Tender - Vehicles (2) It is recommended that: 1. Council accept the low tender from Lally Ford, in the amount $44,492.00 (net HST) for two, 2017 Ford Focus hatchbacks
Engineering and infrastructure Services Report from administration re: a) Tender Award - Mowing Tractor It is recommended that: 1. Council award the tender for the purchase of a Mowing Tractor to Yurke Sales and Service Ltd. in the amount of $74,800 plus applicable taxes. b) Sidewalk Link between Russell Woods Road and Old Tecumseh Road. It is recommended that: 1. Council approve the construction of a sidewalk between Russell Woods Road and Old Tecumseh Road (along the east side of Elmgrove Drive) as part of the 2017 Elmgrove Phase 2 construction project. c) 2017 Additional Road Works - Silver Creek Industrial Drive and Lakeshore Road #308 It is recommended that: 1. Council approve additional 2017 capital expenditures under the Public Works budget centre for Resurfacing Silver Creek Industrial Drive - Patillo Rd to approximately 300m West at a cost not to exceed $60,000 including net HST; and 2. Approve additional 2017 capital expenditures under the Public Works budget centre for Gravel Road Conversion of Lakeshore Rd#308 from Richardson Sideroad to Gracey Sideroad at a cost not to exceed $250,000 including net HST; and 3. Authorize transfers of up to $250,000 from the Roads Lifecycle Reserve account and $60,000 from the Gravel Road Conversion Reserve account to fund these projects; and 4. Approve the deferring of Walls Road third lift application work between Puce Road and Lakeshore Road 113 and apply the $60,000 funding from the gravel conversion reserve instead towards the completion of the following roads: • Richardson Sideroad from LR#310 to LR#311, • LR#311 from Richardson SR to Tilbury/Wheatley & Romney Town line • Tilbury/Wheatley & Romney Townline from LR#311 to Kent Rd d) Goatbe Drain It is recommended that: 1. Council direct administration to sign a Section 78 request under the provincial Drainage Act to undertake improvements to the Goatbe Drain in the Community of Comber. e) Tender Award - 2017 Supply and Place Gravel Program It is recommended that: 1. Council award the tender to Rene Blain Trucking Ltd. for the 2017 Supply and Place Gravel program, as per Schedule 1, in the amount of $215,705 plus applicable taxes. 2. Council award the tender to Rene Blain Trucking Ltd. for the 2017 Stockpiling of Gravel, as per Schedule 2, in the amount of $92,500 plus applicable taxes. f) Tender Award - Public Works Pick-up Truck It is recommended that: 1. Council award the tender for the purchase of a half-ton, crew cab pickup to Rose City Ford in the total amount of $31,756.93 plus applicable taxes; and 2. That a related over-expenditure not to exceed $2,000 be approved under the 2017 Public Works budget centre. g) Rural Intersection Illumination Program-2017 It is recommended that: 1. Council approve the attached list for consideration by the County of Essex in the 2017 Rural Intersection Illumination Program. h) Tender Award - 2017 Surface Treatment Program / It is recommended that: 1. Award the tender for the 2017 Surface Treatment Program to Shepley Road Maintenance Ltd. in the total amount of $512,860.00 plus applicable taxes for conversion of Lakeshore Rd 308 (Kent Rd 1 to Gracie Sideroad), and surface treatment on Richardson Sideroad (Lk Rd 310 to Lk Rd 311), Lakeshore Rd 311 (Richardson Sideroad to Tilbury West and Romney Townline), Tilbury West and Romney Townline (Lk Rd 311 to Kent Rd 1), Lakeshore Rd 309 (Gracey Sideroad to Hwy 77) and Lakeshore Rd 310 (Hwy 77 to Rochester Townline); and 2. Authorize the Manager of Public Works Services to adjust the contract amount based on actual quantities of emulsion, aggregate and granular materials required for the completion of this project; and 3. Approve an over-expenditure not to exceed $41,200.00 for conversion of gravel road Lakeshore Road 308 (Kent Rd 1 to Gracie Sideroad) to be funded by an additional transfer from the Gravel Roads Conversion account.
Finance Services Report from administration re: a) Ontario Community Infrastructure Fund Top-Up Grant Agreement (OCIF AC3-3190) - West River Street Corridor Project and By-law 22-2017 It is recommended that Council: 1. Authorize Cheryl Horrobin, Director of Finance/Treasurer to sign the grant funding agreement (AC3-3190) with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) under the Ontario Community Infrastructure Fund (OCIF) Top-Up Application Component for up to $485,037 in funding toward the West River Street Corridor Project; and 2. Adopt and give three readings to By-law 22-2017, being a By-law to authorize execution of the referenced grant funding agreement; and 3. Approve a first-charge to the 2018 Budget for completion of the West River Street Corridor Project not to exceed $530,000, to be funded from the OCIF Top-Up Application Component funding and the Roads Lifecycle Reserve account.
Chief Administrative Officer Report from administration re: a) Annual Review and Adoption of Health and Safety Policy Workplace Violence and Harassment Policy It is recommended that: 1. Council re-confirm by resolution an Occupational Health and Safety Policy Statement for the 2017 year. 2. Council re-confirm by resolution a Workplace Violence and Harassment Policy for the 2017 year.
Reports from Council in Closed Session a) Council Closed Session Report - March 7, 2017 It is recommended that: Council approve the closed session report dated March 7, 2017 regarding the employee negotiations and Collective Agreement negotiations for IBEW, Local 636 and CUPE Local 702.4
Notice of Motion a) Notice of motion presented by Councillor Monk on February 14, 2017 for consideration at the March 7, 2017 meeting of Council. That: Lakeshore Council petition the Mayor and Deputy Mayor to bring forward a request to County Council seeking reimbursement of the Town of Lakeshore's portion of the $790,000 surplus funds that have been dedicated to a reserve fund and which were derived from savings due the recent county library labour dispute and that a letter be forwarded to the County of Essex Council confirming this request. b) Notice of motion presented by Councillor McKinlay on February 14, 2017 for consideration at the March 7, 2017 meeting of Council. That Council move into closed session following the regular order of business on the agenda for the March 7, 2017 meeting of Council to discuss a personal matter about an identifiable individual in accordance with the Municipal Act Section 239 2) (b).
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non-Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
Reading of By-laws i) General By-laws That By-law 17-2017, 18-2017, 19-2017, 22-2017 and 23-2017 be read a first, second and third time and finally adopted this 7th day of March, 2017. a) By-law 17-2017, being a By-law to authorize the execution of a Subdivision Agreement, Jack Moceri and Sons Contracting Ltd. b) By-law 18-2017, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-33-2016) - Pellarin. c) By-law 19-2017, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-3-2017) - Pelletier. d) By-law 22-2017, being a By-law to authorize the execution of an Agreement OCIF Top-up Grant e) By-law 23-2017, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore.
Mar 07, 2017 Regular Council Meeting
1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-33-2016), Adelina Pellarin, 26 County Road 46 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-33-2016 (By-law No. 018 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 26 County Road 46 in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-92, Agriculture" zone which shall prohibit a single detached dwelling, recognize a deficient lot area (11.9 hectares or 29.4 acres) and adopt the implementing by-law. ii) Zoning By-law Amendment (ZBA-3-2017), Yvon & Suzanne Pelletier, 3048 County Road 8 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-3-2017 (By-law No. 019 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Land" on the Key Map, Appendix 1, located at 3048 County Road 8 in the Town of Lakeshore, from "HC, Hamlet Commercial" to a site-specific "HC-10, Hamlet Commercial" zone which shall permit a "Converted Dwelling, which shall mean a building converted into one or more dwelling units, from a building originally constructed or used for non-residential purposes" and adopt the implementing by-law. b) Essex Region Conservation Authority (ERCA) - Richard Wyma, General Manager/Secretary Treasurer and Rick Fryer, Chair- Re: 2017 Budget and 2016 Annual Report c) Municipal Property Assessment Corporation (MPAC) - Tracy Pringle - Re: 2016 Assessment Update. d) Parks Master Plan - Update - Bezaire and Associates, Paul Bezaire, Gerry Bezaire and Stephen White.
Community and Development Services Report from administration re: a) Draft Plan of Subdivision, County: File 37-T-07002, Jack Moceri & Sons Contracting Ltd., Location: Part of Lot 1, Concession East of Pike Creek, Community of Maidstone, Town of Lakeshore It is recommended that: 1. The Mayor and Clerk be authorized, by by-law 017 -2017, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Blocks 1 to 4 of the subdivision for townhouse dwellings and (1) Block for right-of-way conveyance (Block 5) and (3) Blocks for 0.3 metre reserves (Blocks 6, 7 & 8), as shown on Draft Plan of Subdivision 37-T-07002, prepared and certified by Andrew Mantha, O.L.S., VHSBB Inc., dated July 23, 2015, as approved by the County of Essex, June 2, 2016. b) Development Charges - Third Deferral Request - 4202414 Canada Ltd. Stoney Point Retirement Home It is recommended that: 1. Council approve the third request of 4202414 Canada Ltd. to defer payment of Development Charges for its project in Stoney Point; 2. The payment schedule shall be as follows: • $94,887.99 on February 28, 2017 • $94,618.49 on April 28, 2017; and, 3. The Developments Charges shall be paid in full by the dates prescribed. If the conditions are not complied with, the applicable fees and charges shall be returned to 4202414 Canada Ltd with no further extension. 4. Interest be applied in accordance with the Tariff of Fees By-law 87-2016 on all amounts owing January 1, 2017 until paid in full. c) Exemption from Noise By-law 106-2007 LGL Limited / It is recommended that: 1. Council grant LGL LIMITED an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity, the period of activity will take place over 5 nights (between 8:00 pm and 7:00 am) during the period commencing August, 2017 through to November, 2017. d) Exemption from Noise By-law for MTO\ It is recommended that: 1. Council grant the Ministry of Transportation (MTO) and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing April 1, 2017 through to October 31, 2017, to allow for the construction of two new low bay inspection facilities at the existing Highway 401 Commercial Vehicle Inspection Facility (CVIF), located on the Highway 401 Eastbound lanes. e) Tender - Vehicles (2) It is recommended that: 1. Council accept the low tender from Lally Ford, in the amount $44,492.00 (net HST) for two, 2017 Ford Focus hatchbacks
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-33-2016), Adelina Pellarin, 26 County Road 46 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-33-2016 (By-law No. 018 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the "Retained Farmland" on the Key Map, Appendix 1, located at 26 County Road 46 in the Town of Lakeshore, from "A, Agriculture" to a site-specific "A-92, Agriculture" zone which shall prohibit a single detached dwelling, recognize a deficient lot area (11.9 hectares or 29.4 acres) and adopt the implementing by-law. ii) Zoning By-law Amendment (ZBA-3-2017), Yvon & Suzanne Pelletier, 3048 County Road 8 • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-3-2017 (By-law No. 019 -2017, Town of Lakeshore By-law 2-2012, as amended), to rezone a parcel, indicated as the "Subject Land" on the Key Map, Appendix 1, located at 3048 County Road 8 in the Town of Lakeshore, from "HC, Hamlet Commercial" to a site-specific "HC-10, Hamlet Commercial" zone which shall permit a "Converted Dwelling, which shall mean a building converted into one or more dwelling units, from a building originally constructed or used for non-residential purposes" and adopt the implementing by-law. b) Essex Region Conservation Authority (ERCA) - Richard Wyma, General Manager/Secretary Treasurer and Rick Fryer, Chair- Re: 2017 Budget and 2016 Annual Report c) Municipal Property Assessment Corporation (MPAC) - Tracy Pringle - Re: 2016 Assessment Update. d) Parks Master Plan - Update - Bezaire and Associates, Paul Bezaire, Gerry Bezaire and Stephen White.
Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of February 14, 2017. It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of February 14, 2017 as listed on the Consent Agenda dated March 7, 2017. b) Minutes of the Arts Advisory Committee Meeting - January 12, 2017 c) Office of the Prime Minister - Re: The Use of Asbestos in Canada d) Guy Caron, Deputy/Member of Parliament - Re: Bill C-274, Unfair Taxation on Family Business Transfers e) Township of McNab/Braeside - Re: Support of Resolution regarding Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner. f) Township of Lake of Bays - Re: Support of Resolution regarding Schedule 5 of Bill 7 - An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards). g) Office of the Chair, Region of Peel - Re: Support of Resolution regarding Regional Fluoridation. h) Molson Canadian Project - Nominees of Local Community Heroes i) Administration, Clerks Division - Municipal Elections Act Amendments j) Community and Development Services - Committee of Adjustments - Draft Minutes - February 22, 2017 It is recommended that: Council approve Item 8b through 8j as listed on the Consent Agenda dated March 7, 2017.
Community and Development Services Report from administration re: a) Draft Plan of Subdivision, County: File 37-T-07002, Jack Moceri & Sons Contracting Ltd., Location: Part of Lot 1, Concession East of Pike Creek, Community of Maidstone, Town of Lakeshore It is recommended that: 1. The Mayor and Clerk be authorized, by by-law 017 -2017, to execute a Subdivision Agreement with the Owner, subject to the inclusion of the following provision: a. The agreement covers Blocks 1 to 4 of the subdivision for townhouse dwellings and (1) Block for right-of-way conveyance (Block 5) and (3) Blocks for 0.3 metre reserves (Blocks 6, 7 & 8), as shown on Draft Plan of Subdivision 37-T-07002, prepared and certified by Andrew Mantha, O.L.S., VHSBB Inc., dated July 23, 2015, as approved by the County of Essex, June 2, 2016. b) Development Charges - Third Deferral Request - 4202414 Canada Ltd. Stoney Point Retirement Home It is recommended that: 1. Council approve the third request of 4202414 Canada Ltd. to defer payment of Development Charges for its project in Stoney Point; 2. The payment schedule shall be as follows: • $94,887.99 on February 28, 2017 • $94,618.49 on April 28, 2017; and, 3. The Developments Charges shall be paid in full by the dates prescribed. If the conditions are not complied with, the applicable fees and charges shall be returned to 4202414 Canada Ltd with no further extension. 4. Interest be applied in accordance with the Tariff of Fees By-law 87-2016 on all amounts owing January 1, 2017 until paid in full. c) Exemption from Noise By-law 106-2007 LGL Limited / It is recommended that: 1. Council grant LGL LIMITED an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity, the period of activity will take place over 5 nights (between 8:00 pm and 7:00 am) during the period commencing August, 2017 through to November, 2017. d) Exemption from Noise By-law for MTO It is recommended that: 1. Council grant the Ministry of Transportation (MTO) and its contractors an exemption from Noise By-law 106-2007 to allow for 24 hour construction activity during the period commencing April 1, 2017 through to October 31, 2017, to allow for the construction of two new low bay inspection facilities at the existing Highway 401 Commercial Vehicle Inspection Facility (CVIF), located on the Highway 401 Eastbound lanes. e) Tender - Vehicles (2) It is recommended that: 1. Council accept the low tender from Lally Ford, in the amount $44,492.00 (net HST) for two, 2017 Ford Focus hatchbacks
Engineering and infrastructure Services Report from administration re: a) Tender Award - Mowing Tractor It is recommended that: 1. Council award the tender for the purchase of a Mowing Tractor to Yurke Sales and Service Ltd. in the amount of $74,800 plus applicable taxes. b) Sidewalk Link between Russell Woods Road and Old Tecumseh Road. It is recommended that: 1. Council approve the construction of a sidewalk between Russell Woods Road and Old Tecumseh Road (along the east side of Elmgrove Drive) as part of the 2017 Elmgrove Phase 2 construction project. c) 2017 Additional Road Works - Silver Creek Industrial Drive and Lakeshore Road #308 It is recommended that: 1. Council approve additional 2017 capital expenditures under the Public Works budget centre for Resurfacing Silver Creek Industrial Drive - Patillo Rd to approximately 300m West at a cost not to exceed $60,000 including net HST; and 2. Approve additional 2017 capital expenditures under the Public Works budget centre for Gravel Road Conversion of Lakeshore Rd#308 from Richardson Sideroad to Gracey Sideroad at a cost not to exceed $250,000 including net HST; and 3. Authorize transfers of up to $250,000 from the Roads Lifecycle Reserve account and $60,000 from the Gravel Road Conversion Reserve account to fund these projects; and 4. Approve the deferring of Walls Road third lift application work between Puce Road and Lakeshore Road 113 and apply the $60,000 funding from the gravel conversion reserve instead towards the completion of the following roads: • Richardson Sideroad from LR#310 to LR#311, • LR#311 from Richardson SR to Tilbury/Wheatley & Romney Town line • Tilbury/Wheatley & Romney Townline from LR#311 to Kent Rd d) Goatbe Drain It is recommended that: 1. Council direct administration to sign a Section 78 request under the provincial Drainage Act to undertake improvements to the Goatbe Drain in the Community of Comber. e) Tender Award - 2017 Supply and Place Gravel Program It is recommended that: 1. Council award the tender to Rene Blain Trucking Ltd. for the 2017 Supply and Place Gravel program, as per Schedule 1, in the amount of $215,705 plus applicable taxes. 2. Council award the tender to Rene Blain Trucking Ltd. for the 2017 Stockpiling of Gravel, as per Schedule 2, in the amount of $92,500 plus applicable taxes. f) Tender Award - Public Works Pick-up Truck It is recommended that: 1. Council award the tender for the purchase of a half-ton, crew cab pickup to Rose City Ford in the total amount of $31,756.93 plus applicable taxes; and 2. That a related over-expenditure not to exceed $2,000 be approved under the 2017 Public Works budget centre. g) Rural Intersection Illumination Program-2017 It is recommended that: 1. Council approve the attached list for consideration by the County of Essex in the 2017 Rural Intersection Illumination Program. h) Tender Award - 2017 Surface Treatment Program / It is recommended that: 1. Award the tender for the 2017 Surface Treatment Program to Shepley Road Maintenance Ltd. in the total amount of $512,860.00 plus applicable taxes for conversion of Lakeshore Rd 308 (Kent Rd 1 to Gracie Sideroad), and surface treatment on Richardson Sideroad (Lk Rd 310 to Lk Rd 311), Lakeshore Rd 311 (Richardson Sideroad to Tilbury West and Romney Townline), Tilbury West and Romney Townline (Lk Rd 311 to Kent Rd 1), Lakeshore Rd 309 (Gracey Sideroad to Hwy 77) and Lakeshore Rd 310 (Hwy 77 to Rochester Townline); and 2. Authorize the Manager of Public Works Services to adjust the contract amount based on actual quantities of emulsion, aggregate and granular materials required for the completion of this project; and 3. Approve an over-expenditure not to exceed $41,200.00 for conversion of gravel road Lakeshore Road 308 (Kent Rd 1 to Gracie Sideroad) to be funded by an additional transfer from the Gravel Roads Conversion account.
Finance Services Report from administration re: a) Ontario Community Infrastructure Fund Top-Up Grant Agreement (OCIF AC3-3190) - West River Street Corridor Project and By-law 22-2017 It is recommended that Council: 1. Authorize Cheryl Horrobin, Director of Finance/Treasurer to sign the grant funding agreement (AC3-3190) with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) under the Ontario Community Infrastructure Fund (OCIF) Top-Up Application Component for up to $485,037 in funding toward the West River Street Corridor Project; and 2. Adopt and give three readings to By-law 22-2017, being a By-law to authorize execution of the referenced grant funding agreement; and 3. Approve a first-charge to the 2018 Budget for completion of the West River Street Corridor Project not to exceed $530,000, to be funded from the OCIF Top-Up Application Component funding and the Roads Lifecycle Reserve account.
Chief Administrative Officer Report from administration re: a) Annual Review and Adoption of Health and Safety Policy Workplace Violence and Harassment Policy It is recommended that: 1. Council re-confirm by resolution an Occupational Health and Safety Policy Statement for the 2017 year. 2. Council re-confirm by resolution a Workplace Violence and Harassment Policy for the 2017 year.
Reports from Council in Closed Session a) Council Closed Session Report - March 7, 2017 It is recommended that: Council approve the closed session report dated March 7, 2017 regarding the employee negotiations and Collective Agreement negotiations for IBEW, Local 636 and CUPE Local 702.4
Notice of Motion a) Notice of motion presented by Councillor Monk on February 14, 2017 for consideration at the March 7, 2017 meeting of Council. That: Lakeshore Council petition the Mayor and Deputy Mayor to bring forward a request to County Council seeking reimbursement of the Town of Lakeshore's portion of the $790,000 surplus funds that have been dedicated to a reserve fund and which were derived from savings due the recent county library labour dispute and that a letter be forwarded to the County of Essex Council confirming this request. b) Notice of motion presented by Councillor McKinlay on February 14, 2017 for consideration at the March 7, 2017 meeting of Council. That Council move into closed session following the regular order of business on the agenda for the March 7, 2017 meeting of Council to discuss a personal matter about an identifiable individual in accordance with the Municipal Act Section 239 2) (b).
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non-Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
Reading of By-laws i) General By-laws That By-law 17-2017, 18-2017, 19-2017, 22-2017 and 23-2017 be read a first, second and third time and finally adopted this 7th day of March, 2017. a) By-law 17-2017, being a By-law to authorize the execution of a Subdivision Agreement, Jack Moceri and Sons Contracting Ltd. b) By-law 18-2017, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-33-2016) - Pellarin. c) By-law 19-2017, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-3-2017) - Pelletier. d) By-law 22-2017, being a By-law to authorize the execution of an Agreement OCIF Top-up Grant e) By-law 23-2017, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore.