1. Call to Order 3: 00 p. m. (Mayor) 2. Moment of Reflection 6: 00 p.m. 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
a) Finance Services — Tax Adjustments under the Municipal Act, 2001, S. 357 It is recommended that: Council authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $806.42 for the 2016 taxation year, as outlined in the schedule attached to the report from Finance Services dated June 28, 2017. b) Public Meetings Under the Planning Act i) Zoning By- law Amendment ( ZBA-6- 2017), Maurice Jules Pillon Estate, 2839 Lakeshore Road 245, c/o Tammy Willis Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that: Council approve Zoning By-law Amendment Application ZBA-6- 2017 By- law No. 57- 2017, Town of Lakeshore By-law 2- 2012, as amended), to rezone a portion of the farm parcel, indicated as the " Retained Farmland" on the Key Map, Appendix 1, located at 2839 Lakeshore Road 245, in the Town of Lakeshore, from " A, Agriculture to A-1, Agriculture" zone which shall prohibit a single detached dwelling. ii) Zoning By- law Amendment ( ZBA-4- 2017), Diane and Richard Robillard, 1001 West Belle River Road Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council N It is recommended that: Council approve Zoning By-law Amendment Application ZBA-4-2017 By- law No. 56- 2017, Town of Lakeshore By-law 2- 2012, as amended), to rezone a portion of the farm parcel, indicated as the " Retained Farmland" on the Key Map, Appendix 1, located at 1001 West Belle River Road, in the Town of Lakeshore, from " A, Agriculture to A-94 Agriculture" zone", which shall permit a minimum lot area of 11. 5 hectares. iii) Zoning By- law Amendment Application ZBA-5- 2017, Jim Shaban, 20 North Rear Road, Community of Maidstone, Town of Lakeshore Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that: Council approve a Temporary Zoning By-law Amendment Application ZBA-5- 2017 ( By-law 58- 2017) to change the current zone category from " A, Agriculture to A-95 Agriculture Zone to permit the temporary use of 20 North Rear Road as a film studio for a maximum period of 3 years, for a parcel of land, indicated as the " Subject Property" on the Key Map, Figure 1 ( Appendix 1) and adopt the implementing by- law. C) Larry and Janet Leschuk — 1345 Legacy Lane — Request for extension of Driveway Approach d) Reggie Dwyer, 1054 King Louis Street — Permission to use Town walkway to access his rear yard for the installation of a pool
8. Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item( s) shall be put and the separated item( s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of June 27, 2017. N It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of June 27, 2017 as listed on the Consent Agenda dated July 11, 2017. b) Police Services Board Meeting Minutes from April 24, 2017 C) Environment and Climate Change Canada — Re: Great Lakes and St. Lawrence Federal Restoration Funding d) Ministry of Education — Re: Ontario' s Plan to Strengthen Rural and Northern Education e) Stantec Consulting — Re: Union Gas Pipeline Project — Initiation of Environmental Study, Kingsville Transmission Reinforcement Project. f) The Corporation of the Municipality of West Nipissing — Re: Support of Resolution — Requesting the Minister of Municipal Affairs to reconsider the proposed changes under Bill 68, pertaining to out of court payments. g) Township of Edwardsburgh Cardinal — Re: Bill 7 Property Standards Downloading h) Building Services Division - Quarterly Building Activity Report — As of June 30, 2017 i) Community and Development Services - Biosolids - Municipal Role in Farmland Application j) Public Works Services — Cutting of Stormwater Management Ponds k) Development Services Division - Committee of Adjustment draft Minutes for June 28, 2017 N It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated July 11, 2017.
Community and Development Services Report from administration re: a) Part Lot Control Exemption By- law, Seasons South Subdivision, Plan 165, Emery Lands Inc., File: PLC -1- 2017 ( Part Lot Control Application), Amending Subdivision Agreement ( DEV -1- 2017), Town of Lakeshore ( Community of Rochester) It is recommended that: 1. Council approve the application for exemption for Part Lot Control to create 3 lots and permit lot additions, on a former private canal, on Registered Plan 165 and adopt the By-law ( 60- 2017); and 2. The Mayor and Clerk be authorized, by by- law ( 61- 2017), to execute an amending Development Agreement with Emery Lands Inc., whereas, the owner / developer has applied for an exemption from Part Lot Control to accommodate a change in the approved lotting pattern. b) Part Lot Control Exemption By- law, Woodslee Estates Subdivision, 12M- 556 Subdivision File: 37- T-00006), Woodslee Estates Inc., File: PLC -2- 2017 ( Part Lot Control Application), Town of Lakeshore ( Community of Woodslee) It is recommended that: Council approve the application for exemption for Part Lot Control for Lots 3 to 10 and 52 to 59 and Block 60 on Registered Plan 12M- 556 and adopt the By-law ( 59- 2017) as the previous By-law 111- 2014 has now expired and the owner must reapply.
Engineering and Infrastructure Services Report from administration re: a) Drainage Division — Tender Award — North Townline Drain Repair and Improvements. It is recommended that: Council award the North Townline Drain project to Goodreau Excavating Ltd. in the amount of $253, 120.79 plus HST. b) Oakwood Trunk Sanitary Sewer Extension and Stoney Point Wastewater Treatment Plant Expansion Design — Consulting Services It is recommended that: 1. The Town of Lakeshore enter into an agreement with Stantec Consulting Ltd. for Professional Engineering Services to carry out the completion of design, approvals, and contract administration for the construction of the Oakwood Trunk Sanitary Sewer Extension in accordance with the Terms of Reference outlined in their letter dated May 5, 2017 for the fee of $266, 166, plus HST; and, 2. The Town of Lakeshore enter into an agreement with Stantec Consulting Ltd. for Professional Engineering Services to carry out the preliminary and detailed design of the proposed new treatment facility design for the Stoney Point Sewage Works Expansion as outlined in the 2012 Lakeshore Eastern Communities Environmental Study report, in accordance with the Terms of Reference outlined in their letter dated May 5, 2017 for the fee of $1, 210, 000, plus HST. c) Sanitary Backwater Valve 2017 Homeowner Subsidy Program It is recommended that: 1. That Council approve the implementation of a Sanitary Backwater Valve 2017 Homeowner Subsidy Program for up to a maximum of 102 subsidy applications, and; 2. That all documentation outlined under the Sanitary Backwater Valve Homeowner Subsidy Program must be submitted to the Town by November 30, 2017, and; 3. That Council authorize an over -expenditure in the Wastewater budget centre not to exceed $ 76, 500 to fund the Sanitary Backwater Valve 2017 Homeowner Subsidy Program. d) Pathway — Renaud Line ( at ATLAS Tube Center) — Alternate Route It is recommended that: 1. Council approve the alternate route for the Pathway — Renaud Line ( at Atlas Tube Centre) as shown on the map attached to the June 27, 2017 report from the Manager of Public Works; and, 2. Council approve the construction of pathway using granular base in 2017 to remain within the approved budget amount of $140, 000 for this project; and, 3. Council direct administration to include the cost of asphalt paving this pathway for consideration in the 2018 Budget.
Finance Services Report from administration re: a) Pathway to Potential Program Service Agreement — 2017 It is recommended that: Adopt By-law #64-2017 being a By-law to authorize the Mayor and the Director of Finance to renew a service agreement with the City of Windsor for the Pathway to Potential Program for the period of January 1, 2017, to December 31, 2017. b) 2016 Year End Results - 4th Quarter Variances items 2. b through e deferred from the June 13, 2017 meeting of Council) It is recommended that: 2. That the taxation supported surplus for the year ended December 31, 2016 be transferred to reserves as follows: b. $ 200, 000 to Working Funds reserve ( 01. 04. 0901. 0401) to move toward the targeted reserve balance per FN -398 Reserve and Reserve Fund Policy; and c. $ 200, 000 to Assessment Stabilization reserve 01. 04.0901. 1205) to move toward the targeted reserve balance per FN -398 Reserve and Reserve Fund Policy; and d. $ 75, 000 to Roads Share Drainage Works reserve 01. 04.0901. 3114) for future completion of the Webbwood Drain improvements; and e. $ 54,825 to Building Repairs and Maintenance reserve 01. 04.0901. 1206) to provide funding for future operational repairs and maintenance to municipal facilities.
Chief Administrative Officer Report from administration re: a) Off Road Vehicle (ORV) Pilot Project Update It is recommended that: Council not approve the adoption and implementation of a by- law to allow the use of Off Road Vehicles (ORV' s) on municipal roads.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
20. Reading of By- laws i) General By-laws That By- law 56-2017, 57- 2017, 58- 2017, 59- 2017, 60- 2017, 61- 2017, 62- 2017, 63- 2017 and 64-2017 be read a first, second and third time and finally adopted this 11th day of July, 2017. a) By- law 56- 2017, being a by- law to amend by- law No. 2- 2012 Zoning By- law for the Town of Lakeshore (ZBA-4- 2017) - Robillard b) By- law 57- 2017, being a by- law to amend By- law No. 2- 2012 Zoning By- law for the Town of Lakeshore (ZBA-6- 2017) - Pillon Estate C) By- law 58- 2017, being a by- law to amend By- law No. 2- 2012 Zoning By- law for the Town of Lakeshore (ZBA-5- 2017) Shaban d) By- law 59- 2017, being a by- law to exempt certain lands from Part Lot Control within Lots 3 through 10, inclusive, Lots 52 through 59, inclusive, and Block 60, Registered Plan Number 12M- 556, for the former Township of Maidstone, now in the Town of Lakeshore e) By- law 60- 2017, being a By- law to exempt certain lands from Part Lot Control within Part of Park Lot 21, Registered Plan 165, now described as Part 21 on Reference Plan 12R22509, in the Town of Lakeshore f) By- law 61- 2017, being a by- law to authorize the execution of a supplementary development agreement pertaining to Seasons South Development. g) By- law 62- 2017, being a by- law to amend By- law 30- 2016 change of name for Statutory Officer for the Town of Lakeshore h) By- law 63-2017, being a by- law to confirm proceedings of Council. i) By- law 64- 2017, being a by-law to authorize the execution of service agreement between the Corporation of the City of Windsor and the Corporation of the Town of Lakeshore 21. Resolution Re: Council in Closed Session and Adjournment That Lakeshore Council adjourn its meeting at p. m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Jul 11, 2017 Regular Council Meeting
1. Call to Order 3: 00 p. m. (Mayor) 2. Moment of Reflection 6: 00 p.m. 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
a) Finance Services — Tax Adjustments under the Municipal Act, 2001, S. 357 It is recommended that: Council authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $806.42 for the 2016 taxation year, as outlined in the schedule attached to the report from Finance Services dated June 28, 2017. b) Public Meetings Under the Planning Act i) Zoning By- law Amendment ( ZBA-6- 2017), Maurice Jules Pillon Estate, 2839 Lakeshore Road 245, c/o Tammy Willis Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that: Council approve Zoning By-law Amendment Application ZBA-6- 2017 By- law No. 57- 2017, Town of Lakeshore By-law 2- 2012, as amended), to rezone a portion of the farm parcel, indicated as the " Retained Farmland" on the Key Map, Appendix 1, located at 2839 Lakeshore Road 245, in the Town of Lakeshore, from " A, Agriculture to A-1, Agriculture" zone which shall prohibit a single detached dwelling. ii) Zoning By- law Amendment ( ZBA-4- 2017), Diane and Richard Robillard, 1001 West Belle River Road Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council N It is recommended that: Council approve Zoning By-law Amendment Application ZBA-4-2017 By- law No. 56- 2017, Town of Lakeshore By-law 2- 2012, as amended), to rezone a portion of the farm parcel, indicated as the " Retained Farmland" on the Key Map, Appendix 1, located at 1001 West Belle River Road, in the Town of Lakeshore, from " A, Agriculture to A-94 Agriculture" zone", which shall permit a minimum lot area of 11. 5 hectares. iii) Zoning By- law Amendment Application ZBA-5- 2017, Jim Shaban, 20 North Rear Road, Community of Maidstone, Town of Lakeshore Presentation by Administration/ Planning Consultant Public Input/Comments Presentation by the Applicant Council Discussion Action by Council It is recommended that: Council approve a Temporary Zoning By-law Amendment Application ZBA-5- 2017 ( By-law 58- 2017) to change the current zone category from " A, Agriculture to A-95 Agriculture Zone to permit the temporary use of 20 North Rear Road as a film studio for a maximum period of 3 years, for a parcel of land, indicated as the " Subject Property" on the Key Map, Figure 1 ( Appendix 1) and adopt the implementing by- law. C) Larry and Janet Leschuk — 1345 Legacy Lane — Request for extension of Driveway Approach d) Reggie Dwyer, 1054 King Louis Street — Permission to use Town walkway to access his rear yard for the installation of a pool
8. Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item( s) shall be put and the separated item( s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of June 27, 2017. N It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of June 27, 2017 as listed on the Consent Agenda dated July 11, 2017. b) Police Services Board Meeting Minutes from April 24, 2017 C) Environment and Climate Change Canada — Re: Great Lakes and St. Lawrence Federal Restoration Funding d) Ministry of Education — Re: Ontario' s Plan to Strengthen Rural and Northern Education e) Stantec Consulting — Re: Union Gas Pipeline Project — Initiation of Environmental Study, Kingsville Transmission Reinforcement Project. f) The Corporation of the Municipality of West Nipissing — Re: Support of Resolution — Requesting the Minister of Municipal Affairs to reconsider the proposed changes under Bill 68, pertaining to out of court payments. g) Township of Edwardsburgh Cardinal — Re: Bill 7 Property Standards Downloading h) Building Services Division - Quarterly Building Activity Report — As of June 30, 2017 i) Community and Development Services - Biosolids - Municipal Role in Farmland Application j) Public Works Services — Cutting of Stormwater Management Ponds k) Development Services Division - Committee of Adjustment draft Minutes for June 28, 2017 N It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated July 11, 2017.
Community and Development Services Report from administration re: a) Part Lot Control Exemption By- law, Seasons South Subdivision, Plan 165, Emery Lands Inc., File: PLC -1- 2017 ( Part Lot Control Application), Amending Subdivision Agreement ( DEV -1- 2017), Town of Lakeshore ( Community of Rochester) It is recommended that: 1. Council approve the application for exemption for Part Lot Control to create 3 lots and permit lot additions, on a former private canal, on Registered Plan 165 and adopt the By-law ( 60- 2017); and 2. The Mayor and Clerk be authorized, by by- law ( 61- 2017), to execute an amending Development Agreement with Emery Lands Inc., whereas, the owner / developer has applied for an exemption from Part Lot Control to accommodate a change in the approved lotting pattern. b) Part Lot Control Exemption By- law, Woodslee Estates Subdivision, 12M- 556 Subdivision File: 37- T-00006), Woodslee Estates Inc., File: PLC -2- 2017 ( Part Lot Control Application), Town of Lakeshore ( Community of Woodslee) It is recommended that: Council approve the application for exemption for Part Lot Control for Lots 3 to 10 and 52 to 59 and Block 60 on Registered Plan 12M- 556 and adopt the By-law ( 59- 2017) as the previous By-law 111- 2014 has now expired and the owner must reapply.
Engineering and Infrastructure Services Report from administration re: a) Drainage Division — Tender Award — North Townline Drain Repair and Improvements. It is recommended that: Council award the North Townline Drain project to Goodreau Excavating Ltd. in the amount of $253, 120.79 plus HST. b) Oakwood Trunk Sanitary Sewer Extension and Stoney Point Wastewater Treatment Plant Expansion Design — Consulting Services It is recommended that: 1. The Town of Lakeshore enter into an agreement with Stantec Consulting Ltd. for Professional Engineering Services to carry out the completion of design, approvals, and contract administration for the construction of the Oakwood Trunk Sanitary Sewer Extension in accordance with the Terms of Reference outlined in their letter dated May 5, 2017 for the fee of $266, 166, plus HST; and, 2. The Town of Lakeshore enter into an agreement with Stantec Consulting Ltd. for Professional Engineering Services to carry out the preliminary and detailed design of the proposed new treatment facility design for the Stoney Point Sewage Works Expansion as outlined in the 2012 Lakeshore Eastern Communities Environmental Study report, in accordance with the Terms of Reference outlined in their letter dated May 5, 2017 for the fee of $1, 210, 000, plus HST. c) Sanitary Backwater Valve 2017 Homeowner Subsidy Program It is recommended that: 1. That Council approve the implementation of a Sanitary Backwater Valve 2017 Homeowner Subsidy Program for up to a maximum of 102 subsidy applications, and; 2. That all documentation outlined under the Sanitary Backwater Valve Homeowner Subsidy Program must be submitted to the Town by November 30, 2017, and; 3. That Council authorize an over -expenditure in the Wastewater budget centre not to exceed $ 76, 500 to fund the Sanitary Backwater Valve 2017 Homeowner Subsidy Program. d) Pathway — Renaud Line ( at ATLAS Tube Center) — Alternate Route It is recommended that: 1. Council approve the alternate route for the Pathway — Renaud Line ( at Atlas Tube Centre) as shown on the map attached to the June 27, 2017 report from the Manager of Public Works; and, 2. Council approve the construction of pathway using granular base in 2017 to remain within the approved budget amount of $140, 000 for this project; and, 3. Council direct administration to include the cost of asphalt paving this pathway for consideration in the 2018 Budget.
Finance Services Report from administration re: a) Pathway to Potential Program Service Agreement — 2017 It is recommended that: Adopt By-law #64-2017 being a By-law to authorize the Mayor and the Director of Finance to renew a service agreement with the City of Windsor for the Pathway to Potential Program for the period of January 1, 2017, to December 31, 2017. b) 2016 Year End Results - 4th Quarter Variances items 2. b through e deferred from the June 13, 2017 meeting of Council) It is recommended that: 2. That the taxation supported surplus for the year ended December 31, 2016 be transferred to reserves as follows: b. $ 200, 000 to Working Funds reserve ( 01. 04. 0901. 0401) to move toward the targeted reserve balance per FN -398 Reserve and Reserve Fund Policy; and c. $ 200, 000 to Assessment Stabilization reserve 01. 04.0901. 1205) to move toward the targeted reserve balance per FN -398 Reserve and Reserve Fund Policy; and d. $ 75, 000 to Roads Share Drainage Works reserve 01. 04.0901. 3114) for future completion of the Webbwood Drain improvements; and e. $ 54,825 to Building Repairs and Maintenance reserve 01. 04.0901. 1206) to provide funding for future operational repairs and maintenance to municipal facilities.
Chief Administrative Officer Report from administration re: a) Off Road Vehicle (ORV) Pilot Project Update It is recommended that: Council not approve the adoption and implementation of a by- law to allow the use of Off Road Vehicles (ORV' s) on municipal roads.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
20. Reading of By- laws i) General By-laws That By- law 56-2017, 57- 2017, 58- 2017, 59- 2017, 60- 2017, 61- 2017, 62- 2017, 63- 2017 and 64-2017 be read a first, second and third time and finally adopted this 11th day of July, 2017. a) By- law 56- 2017, being a by- law to amend by- law No. 2- 2012 Zoning By- law for the Town of Lakeshore (ZBA-4- 2017) - Robillard b) By- law 57- 2017, being a by- law to amend By- law No. 2- 2012 Zoning By- law for the Town of Lakeshore (ZBA-6- 2017) - Pillon Estate C) By- law 58- 2017, being a by- law to amend By- law No. 2- 2012 Zoning By- law for the Town of Lakeshore (ZBA-5- 2017) Shaban d) By- law 59- 2017, being a by- law to exempt certain lands from Part Lot Control within Lots 3 through 10, inclusive, Lots 52 through 59, inclusive, and Block 60, Registered Plan Number 12M- 556, for the former Township of Maidstone, now in the Town of Lakeshore e) By- law 60- 2017, being a By- law to exempt certain lands from Part Lot Control within Part of Park Lot 21, Registered Plan 165, now described as Part 21 on Reference Plan 12R22509, in the Town of Lakeshore f) By- law 61- 2017, being a by- law to authorize the execution of a supplementary development agreement pertaining to Seasons South Development. g) By- law 62- 2017, being a by- law to amend By- law 30- 2016 change of name for Statutory Officer for the Town of Lakeshore h) By- law 63-2017, being a by- law to confirm proceedings of Council. i) By- law 64- 2017, being a by-law to authorize the execution of service agreement between the Corporation of the City of Windsor and the Corporation of the Town of Lakeshore 21. Resolution Re: Council in Closed Session and Adjournment That Lakeshore Council adjourn its meeting at p. m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.