1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-1-2017), Julie Thomas, 420 South Talbot Road • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-13-2017 (By-law 76-2017), to amend the current zone category, RW1, Residential Waterfront Watercourse Zone to EP-1, Environmental Protection Zone, Exception 1" to protect the floodprone area at the rear of the property from further development, for a parcel of land, indicated as the "Subject Property" on the Key Map, Figure 1 (Appendix 1) located at 0 Hawthorne Drive, in the Community of Maidstone, in the Town of Lakeshore and adopt the implementing by-law. b) Carol Pavlov - Cat Spay or Neuter Vouchers Program - Administrative Report Attached. c) Ed Hooker on behalf of his clients - Duane and Robin Janisse - 847 Lakeshore Park - Re: Golfball Spray - Administrative Report Attached.
Public Presentations - Agenda Items Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4:30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
Community and Development Services Report from administration re: a) Parks and Recreation Master Plan: A Community of Connected Parks / It is recommended that Council: 1. Adopt the Parks and Recreation Master Plan: A Community of Connected Parks, in principle; and 2. Adopt the five population centres within the Town of Lakeshore for the purpose of this Plan (Appendix C of the Plan); and 3. Adopt five new parkland classifications: • Regional Park • Community Park • Neighbourhood park • Parkette • Trails; and, 4. Classify the Atlas Tube Centre site and Lakeview Park/West Beach/Belle River Marina as Regional Parks; and, 5. Classify Comber, Geralyn Tellier-Perdu, Leffler Peace, Memorial, Millen, Optimist, River Ridge, and Stoney Point as Community Parks for their corresponding population centres; and, 6. Classify Centennial, Duck Creek, Girard, Helena, Ladouceur, Lighthouse Cove Lions, Maidstone, Millen, Oakwood, River Downs, St Clair Shores, Shanahan, and Staples as Neighbourhood Parks; and, 7. Classify Golfview Lakefront, Gracey Sideroad Lakefront, Helena, Johnson Riverview, Puce Road Lakefront, Renaud Line Lakefront, Rourke Line Lakefront, Legion, Russel Woods, St Clair Road Lakefront, Stoney Point Lakefront, Strong Road Lakefront, Stuart Lane Lakefront, Terra Lou, Wallace Line Lakefront as Parkettes; and, 8. Adopt the programme components and levels of service for infrastructure under each park classification; and, 9. Upgrade linkages to increase access to recreation and connect the community of parks throughout the Town of Lakeshore; and, 10. Review the Parks and Recreation Masterplan every 5 years.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of September 12, 2017. It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of September 12, 2017 as listed on the Consent Agenda dated September 26, 2017. b) County of Essex - Support of Resolution Re: Essex County Library Reserve Funds Administration. c) Community and Development Services - Accessibility Committee - draft Minutes for September 5, 2017 d) Engineering and Infrastructure Services - Water Fill Stations - Lakeview and West Beach Parks. e) Administrative Services - Clerk's Division - Business Travel Conference and Seminar Policy. f) Engineering and Infrastructure Services - Impacts of August 28, 2017 Storm Event - Town of Lakeshore. g) Council Assignments/Monthly Tracking Report. It is recommended that: Council approve Item 8b through 8h as listed on the Consent Agenda dated September 26, 2017.
Engineering and Infrastructure Services Report from administration re: a) Backwater Valve Subsidy Phase 2 Extension It is recommended that: 1. That Council approve the deadline for applications to be submitted to the Town by December 15, 2017 to establish the funding required for the implementation of the expanded Sanitary Backwater Valve 2017 Phase 2 Homeowner Subsidy Program, and; 2. That Council approve the expanded Sanitary Backwater Valve 2017 Phase 2 Homeowner Subsidy Program to be consist with initial subsidy criteria and maximum subsidy of $750 per eligible installation as outlined under the Sanitary Backwater Valve Homeowner Subsidy Program (attached). b) ATC - Pathway It is recommended that Council: 1. Award the tender for the Pathway - Renaud Line westerly (ATC site) to SLR Contracting Group Inc. in the amount of $ 76,660.00 plus HST c) Silver Creek Drive Reconstruction It is recommended that: 1. Council award the tender for the Silver Creek Industrial Drive Reconstruction, excluding asphalt surface work, to Rudak Excavating Inc. at a cost of $188,950 plus HST, and 2. Council approve project funding of Roads Lifecycle Reserve not to exceed $57,200.00 for the completion of this project
Finance Services Report from administration re: a) Ontario Rural Economic Development Grant Agreement (RED4-8076) -Branding and Marketing Strategy. It is recommended that Council: 1. Give three readings to By-law 79-2017 to authorize the Mayor and Clerk to execute the grant agreement (RED4-8076) with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) under the Ontario Rural Economic Development Program for up to $15,000 in funding toward Marketing & Branding Plan to boost Economic Development & Tourism in Lakeshore, and 2. That a first charge to the 2018 Budget be approved for a $30,000 consulting expense in the CAO budget centre $30,000 for completion of the Marketing and Branding Plan.
Chief Administrative Officer Report from administration re: a) 2018 Council Meeting Schedule It is recommended that: 1. Council approve the attached schedule of Council meetings and the list of Acting Mayors for the 2018 calendar year. b) Administrative Services - Human Resources Division - 2017 Staff Engagement Survey Results. It is recommended that: 1. That Council receive the report on 2017 Staff Engagement Survey results for information.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. Reading of By-laws i) Drainage By-laws That By-law 67-2017 and 70-2017 be read a third time and finally adopted this 26th day of September, 2017 a) By-law 67-2017, being a By-law to provide for Wallace Line Drain improvements. b) By-law 70-2017, being a By-law to provide for the repair and improvement to the Dunn Drain. ii) General By-laws That By-law 76-2017, 78-2017 and 79-2017 be read a first, second and third time and finally adopted this 26th day of September, 2017 a) By-law 76-2017, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-13-2017) - Thomas b) By-law 78-2017, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. c) By-law 79-2017, being a By-law to authorize the execution of an agreement with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). 21. Resolution Re: Council in Closed Session and Adjournment That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Sep 26, 2017 Regular Council Meeting
1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations a) Public Meetings Under the Planning Act i) Zoning By-law Amendment (ZBA-1-2017), Julie Thomas, 420 South Talbot Road • Presentation by Administration/Planning Consultant • Public Input/Comments • Presentation by the Applicant • Council Discussion • Action by Council It is recommended that: 1. Council approve Zoning By-law Amendment Application ZBA-13-2017 (By-law 76-2017), to amend the current zone category, RW1, Residential Waterfront Watercourse Zone to EP-1, Environmental Protection Zone, Exception 1" to protect the floodprone area at the rear of the property from further development, for a parcel of land, indicated as the "Subject Property" on the Key Map, Figure 1 (Appendix 1) located at 0 Hawthorne Drive, in the Community of Maidstone, in the Town of Lakeshore and adopt the implementing by-law. b) Carol Pavlov - Cat Spay or Neuter Vouchers Program - Administrative Report Attached. c) Ed Hooker on behalf of his clients - Duane and Robin Janisse - 847 Lakeshore Park - Re: Golfball Spray - Administrative Report Attached.
Public Presentations - Agenda Items Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4:30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
Community and Development Services Report from administration re: a) Parks and Recreation Master Plan: A Community of Connected Parks / It is recommended that Council: 1. Adopt the Parks and Recreation Master Plan: A Community of Connected Parks, in principle; and 2. Adopt the five population centres within the Town of Lakeshore for the purpose of this Plan (Appendix C of the Plan); and 3. Adopt five new parkland classifications: • Regional Park • Community Park • Neighbourhood park • Parkette • Trails; and, 4. Classify the Atlas Tube Centre site and Lakeview Park/West Beach/Belle River Marina as Regional Parks; and, 5. Classify Comber, Geralyn Tellier-Perdu, Leffler Peace, Memorial, Millen, Optimist, River Ridge, and Stoney Point as Community Parks for their corresponding population centres; and, 6. Classify Centennial, Duck Creek, Girard, Helena, Ladouceur, Lighthouse Cove Lions, Maidstone, Millen, Oakwood, River Downs, St Clair Shores, Shanahan, and Staples as Neighbourhood Parks; and, 7. Classify Golfview Lakefront, Gracey Sideroad Lakefront, Helena, Johnson Riverview, Puce Road Lakefront, Renaud Line Lakefront, Rourke Line Lakefront, Legion, Russel Woods, St Clair Road Lakefront, Stoney Point Lakefront, Strong Road Lakefront, Stuart Lane Lakefront, Terra Lou, Wallace Line Lakefront as Parkettes; and, 8. Adopt the programme components and levels of service for infrastructure under each park classification; and, 9. Upgrade linkages to increase access to recreation and connect the community of parks throughout the Town of Lakeshore; and, 10. Review the Parks and Recreation Masterplan every 5 years.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of September 12, 2017. It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of September 12, 2017 as listed on the Consent Agenda dated September 26, 2017. b) County of Essex - Support of Resolution Re: Essex County Library Reserve Funds Administration. c) Community and Development Services - Accessibility Committee - draft Minutes for September 5, 2017 d) Engineering and Infrastructure Services - Water Fill Stations - Lakeview and West Beach Parks. e) Administrative Services - Clerk's Division - Business Travel Conference and Seminar Policy. f) Engineering and Infrastructure Services - Impacts of August 28, 2017 Storm Event - Town of Lakeshore. g) Council Assignments/Monthly Tracking Report. It is recommended that: Council approve Item 8b through 8h as listed on the Consent Agenda dated September 26, 2017.
Engineering and Infrastructure Services Report from administration re: a) Backwater Valve Subsidy Phase 2 Extension It is recommended that: 1. That Council approve the deadline for applications to be submitted to the Town by December 15, 2017 to establish the funding required for the implementation of the expanded Sanitary Backwater Valve 2017 Phase 2 Homeowner Subsidy Program, and; 2. That Council approve the expanded Sanitary Backwater Valve 2017 Phase 2 Homeowner Subsidy Program to be consist with initial subsidy criteria and maximum subsidy of $750 per eligible installation as outlined under the Sanitary Backwater Valve Homeowner Subsidy Program (attached). b) ATC - Pathway It is recommended that Council: 1. Award the tender for the Pathway - Renaud Line westerly (ATC site) to SLR Contracting Group Inc. in the amount of $ 76,660.00 plus HST c) Silver Creek Drive Reconstruction It is recommended that: 1. Council award the tender for the Silver Creek Industrial Drive Reconstruction, excluding asphalt surface work, to Rudak Excavating Inc. at a cost of $188,950 plus HST, and 2. Council approve project funding of Roads Lifecycle Reserve not to exceed $57,200.00 for the completion of this project
Finance Services Report from administration re: a) Ontario Rural Economic Development Grant Agreement (RED4-8076) -Branding and Marketing Strategy. It is recommended that Council: 1. Give three readings to By-law 79-2017 to authorize the Mayor and Clerk to execute the grant agreement (RED4-8076) with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) under the Ontario Rural Economic Development Program for up to $15,000 in funding toward Marketing & Branding Plan to boost Economic Development & Tourism in Lakeshore, and 2. That a first charge to the 2018 Budget be approved for a $30,000 consulting expense in the CAO budget centre $30,000 for completion of the Marketing and Branding Plan.
Chief Administrative Officer Report from administration re: a) 2018 Council Meeting Schedule It is recommended that: 1. Council approve the attached schedule of Council meetings and the list of Acting Mayors for the 2018 calendar year. b) Administrative Services - Human Resources Division - 2017 Staff Engagement Survey Results. It is recommended that: 1. That Council receive the report on 2017 Staff Engagement Survey results for information.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. Reading of By-laws i) Drainage By-laws That By-law 67-2017 and 70-2017 be read a third time and finally adopted this 26th day of September, 2017 a) By-law 67-2017, being a By-law to provide for Wallace Line Drain improvements. b) By-law 70-2017, being a By-law to provide for the repair and improvement to the Dunn Drain. ii) General By-laws That By-law 76-2017, 78-2017 and 79-2017 be read a first, second and third time and finally adopted this 26th day of September, 2017 a) By-law 76-2017, being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-13-2017) - Thomas b) By-law 78-2017, being a By-law to confirm the proceedings of the Council of the Town of Lakeshore. c) By-law 79-2017, being a By-law to authorize the execution of an agreement with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). 21. Resolution Re: Council in Closed Session and Adjournment That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.