1. Call to Order 6: 00 p.m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations VG Architects - Judith Amoils, Principal and Roger Puttock, National Vice President, Buildings — Public Works Division - Report Attached It is recommended that: 1. Council receive the attached Town of Lakeshore Strategic Facility Plan for presentation; and, 2. Council table the attached administrative report for consideration at its meeting of November 7, 2017.
Public Presentations — Agenda Items Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p. m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. a) Brian Ritchie — Re: Report Item 8g) Ruston Drive — Right -of -Way Lake Access
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item( s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of October 10, 2017. It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of October 10, 2017 as listed on the Consent Agenda dated October 24, 2017. b) Stantec Consulting Ltd. — Re: Union Gas Proposed Pipeline Project — Notice of Information Sessions Kingsville Transmission Reinforcement Project. c) Ontario Good Roads Association — Re: 2018-2019 Board of Directors. d) Municipal Delegation Request form for the Rural Ontario Municipal Association 2018 Annual Conference. e) OMAFRA — Rural Ontario Leaders Award ( ROLA) f) Township of Montague — Re: Support of Resolution — Government of Ontario Conduct a Full Economic Impact Study of bill 148. g) Public Works Services — Ruston Drive Right -of -Way Lake Access h) Clerk' s Division — Insurance for Town of Lakeshore Events i) Council Assignments — Monthly Tracking j) Fire Services — 2016 Year End Services to Council k) Communication and Strategic Initiatives — Naming of Municipal Walkways, Trails and other Assets It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated October 24, 2017.
Engineering and Infrastructure Services Report from administration re: a) Public Works Services Division - Flood Prevention Task Force It is recommended that: Council approve the Terms of Reference Guidelines and Mandate for the Flood Prevention Task Force described within this report b) Public Works Services Division - Bridge Repair ( PW -BC -01993) over Reid Drain on Lakeshore Rd. 245 It is recommended that: 1. Approve the completion of the bridge repairs to structure PW -BC - 01003 in the amount not to exceed $23,000; and, 2. Approve an over -expenditure in the Public Works budget centre under the Bridge/Culvert maintenance account not to exceed 23,000 to be funded from current revenue.
Community and Development Services Report from administration re: a) Building Division — Agricultural Fencing — Options It is recommended that: 1. Council receive the options for Agricultural fencing, and; 2. Council adopt Option # 3, restricting the maximum height of fencing in agriculture zones to 1. 82m, and; 3. Council amend By-law 58-2001 to provide such additional regulation in agriculture zones. b) Communication and Strategic Initiatives Division — Memorial Trees and Benches It is recommended that: Council adopt the Memorial Tree and Bench Policy.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
Reading of By-laws i) General By-laws a) By- law 81- 2017, being a by- law to confirm proceedings of Council.
Resolution Re: Council in Closed Session and Adjournment That Council move itself into closed session at p.m. in accordance with section 239 ( 2) b) of the Municipal Act to discuss a personal matter about an identifiable individual;, including municipal or local board employees That Council move out of closed session at p.m. That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Oct 24, 2017 Regular Council Meeting
1. Call to Order 6: 00 p.m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations VG Architects - Judith Amoils, Principal and Roger Puttock, National Vice President, Buildings — Public Works Division - Report Attached It is recommended that: 1. Council receive the attached Town of Lakeshore Strategic Facility Plan for presentation; and, 2. Council table the attached administrative report for consideration at its meeting of November 7, 2017.
Public Presentations — Agenda Items Public presentations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each public presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p. m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. a) Brian Ritchie — Re: Report Item 8g) Ruston Drive — Right -of -Way Lake Access
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item( s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of October 10, 2017. It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of October 10, 2017 as listed on the Consent Agenda dated October 24, 2017. b) Stantec Consulting Ltd. — Re: Union Gas Proposed Pipeline Project — Notice of Information Sessions Kingsville Transmission Reinforcement Project. c) Ontario Good Roads Association — Re: 2018-2019 Board of Directors. d) Municipal Delegation Request form for the Rural Ontario Municipal Association 2018 Annual Conference. e) OMAFRA — Rural Ontario Leaders Award ( ROLA) f) Township of Montague — Re: Support of Resolution — Government of Ontario Conduct a Full Economic Impact Study of bill 148. g) Public Works Services — Ruston Drive Right -of -Way Lake Access h) Clerk' s Division — Insurance for Town of Lakeshore Events i) Council Assignments — Monthly Tracking j) Fire Services — 2016 Year End Services to Council k) Communication and Strategic Initiatives — Naming of Municipal Walkways, Trails and other Assets It is recommended that: Council approve Item 8b through 8k as listed on the Consent Agenda dated October 24, 2017.
Engineering and Infrastructure Services Report from administration re: a) Public Works Services Division - Flood Prevention Task Force It is recommended that: Council approve the Terms of Reference Guidelines and Mandate for the Flood Prevention Task Force described within this report b) Public Works Services Division - Bridge Repair ( PW -BC -01993) over Reid Drain on Lakeshore Rd. 245 It is recommended that: 1. Approve the completion of the bridge repairs to structure PW -BC - 01003 in the amount not to exceed $23,000; and, 2. Approve an over -expenditure in the Public Works budget centre under the Bridge/Culvert maintenance account not to exceed 23,000 to be funded from current revenue.
Community and Development Services Report from administration re: a) Building Division — Agricultural Fencing — Options It is recommended that: 1. Council receive the options for Agricultural fencing, and; 2. Council adopt Option # 3, restricting the maximum height of fencing in agriculture zones to 1. 82m, and; 3. Council amend By-law 58-2001 to provide such additional regulation in agriculture zones. b) Communication and Strategic Initiatives Division — Memorial Trees and Benches It is recommended that: Council adopt the Memorial Tree and Bench Policy.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
Reading of By-laws i) General By-laws a) By- law 81- 2017, being a by- law to confirm proceedings of Council.
Resolution Re: Council in Closed Session and Adjournment That Council move itself into closed session at p.m. in accordance with section 239 ( 2) b) of the Municipal Act to discuss a personal matter about an identifiable individual;, including municipal or local board employees That Council move out of closed session at p.m. That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.