1. Call to Order 6: 00 p.m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Public Presentations a) Robert Aguiar, Senior Fire Protection Specialist, and Fire Chief Don Williamson Re: Fire Station Location Study. It is recommended that Council: 1. Accept the Fire Station Location Study, in -principle, for the Town of Lakeshore' s Fire and Rescue service level strategic planning, and; 2. Accept, in principle, Optimization No. 3 - Maximizing Insurance Coverage Standards, and; 3. Direct administration to develop an implementation plan that sustains a service level of fire protection consistent with Optimization No. 3, and integrates the Fire Station Location Study with the Strategic Facilities Plan, and the Asset Management Plan. b) Randall Roth, Senior Planner WSP Re: 5 Year Official Plan Review Update and Draft Emeryville Secondary Plan Update. It is recommended that: 1. This progress report be received for information on the 5 Year Official Plan Review, which includes the Emeryville Secondary Plan; 2. That administration be directed to continue with the Official Plan Review and Emeryville Secondary Plan project; 3. That administration be authorized to conduct an Open House(s) and make the necessary draft document(s) publicly available for comment; and 4. That the Wallace Woods Secondary Plan proceed by way of a separate Official Plan Amendment, at a later date, due to the size of the area and the breadth of policy matters to be considered by Council and the public. C) Michael Mastronardi, Project Manager — Stantec Consulting Ltd. Re: West River Street ( Notre Dame to Caille) Project — Notre Dame St. & West River St. Intersection Improvements Class EA — Notice of Completion. It is recommended that: 1. Council receive this report as background information for the Stantec Consulting Ltd. presentation at its regular council meeting on January 16, 2018 for information purpose in finalizing the Class Environmental Assessment for the Notre Dame Street and West River Street. 2. Council direct administration to proceed with the filing of the Class Environmental Assessment Notice of Completion for the Notre Dame Street and West River Street project.
Delegations — Agenda Items Delegations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) i) Council Budget Meeting Minutes of December 6 and December 8, 2017 b) Belle River — On the — Lake BIA Board of Management Meeting Minutes of October 2, 2017 c) Community and Development Services — Committee of Adjustment Draft Minutes for December 6, 2017. d) Drainage Board Meeting Draft Minutes for December 18, 2017 e) Ministry of Municipal Affairs — Re: Update on Bill 59 — Putting Consumers First Act. f) Ministry of Finance — Re: Update on Governing the Lawful Use and Distribution of Cannabis. g) Association of Municipalities of Ontario ( AMO) — Re: Request for AMO Membership Renewal. h) Essex Region Conservation — Re: Essex Region Conservation Authority 2018 Draft Budget. i) City of Clarence -Rockland — Support of Resolution: Re: Bill 160, Strengthening Quality and Accountability for Patients Act, 2017. j) Building Services Division — Quarterly Building Activity Report — As of December 31, 2017 k) Community and Development Services - Strategic Initiatives 2017 Grant Summary I) Environmental Services — Ministry of the Environment and Climate Change MOECC) Sewage Works Inspection Program — 2017/2018 Inspection report Denis St. Pierre Water Pollution Control Plant. m) Environmental Services — Ministry of the Environment and Climate Change MOECC) Water Systems Inspection Program — 2017/2018 Inspection Report Town of Lakeshore Drinking Water System
Community and Development Services a) Delegated Authority for Legal representation at Ontario Municipal Board b) 4202414 Canada Ltd. — Request to Extend Conditions for Building Permit c) Discharge of Firearms By- law — Amendments to Permitted Areas d) Sanitary Backwater Valve, Sump Pump Upgrade, Downspout Disconnect Subsidy Funding
Finance Services a) 2018 Budget — Belle River On the Lake Business Improvement Area b) Temporary borrowing By- law
Chief Administrative Officer a) Business Travel Conference and Seminar Policy b) Appointment of members to the BIA
a) Notice of Motion regarding Population Growth Projections submitted by Councillor Wilder for consideration on January 16, 2018 C) Notice of Motion regarding Marijuana Tax Revenue submitted by Councillor Wilder for consideration on January 16, 2018
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
20. Reading of By-laws i) Drainage By-laws That By-laws 90- 2017 and 93- 2017 be read a third time and finally adopted this 16th day of January 2018. a) By- law 90-2017, being a By- law to repeal By-law 83-2017 and to provide for the repair and improvement to the Butler -Bracken Drain. b) By- law 93-2017, being a By- law to repeal By- law 77- 2017 and to provide for the repair and improvement to the Rochester -Tilbury North Townline Road Drain No. 1. ii) General By-laws That By-law 1- 2018, 2-2018, 3- 2018 and 4-2018 be read a first, second and third time and finally adopted this 16th day of January 2018. a) By-law 1- 2018, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a public highway. b) By-law 2- 2018, being a Comprehensive By- law prohibiting the discharge of firearms in restricted areas within the Town of Lakeshore. c) By-law 3-2018, being a By-law Authorize Temporary Borrowing from Time to Time to Meet Current Expenditures during the Fiscal Year Ending December 31, 2018 d) By-law 4-2018, being a By-law to confirm the proceedings of Council of the Town of Lakeshore. 21. Resolution Re: Council in Closed Session and Adjournment
Jan 16, 2018 Regular Council Meeting
1. Call to Order 6: 00 p.m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Public Presentations a) Robert Aguiar, Senior Fire Protection Specialist, and Fire Chief Don Williamson Re: Fire Station Location Study. It is recommended that Council: 1. Accept the Fire Station Location Study, in -principle, for the Town of Lakeshore' s Fire and Rescue service level strategic planning, and; 2. Accept, in principle, Optimization No. 3 - Maximizing Insurance Coverage Standards, and; 3. Direct administration to develop an implementation plan that sustains a service level of fire protection consistent with Optimization No. 3, and integrates the Fire Station Location Study with the Strategic Facilities Plan, and the Asset Management Plan. b) Randall Roth, Senior Planner WSP Re: 5 Year Official Plan Review Update and Draft Emeryville Secondary Plan Update. It is recommended that: 1. This progress report be received for information on the 5 Year Official Plan Review, which includes the Emeryville Secondary Plan; 2. That administration be directed to continue with the Official Plan Review and Emeryville Secondary Plan project; 3. That administration be authorized to conduct an Open House(s) and make the necessary draft document(s) publicly available for comment; and 4. That the Wallace Woods Secondary Plan proceed by way of a separate Official Plan Amendment, at a later date, due to the size of the area and the breadth of policy matters to be considered by Council and the public. C) Michael Mastronardi, Project Manager — Stantec Consulting Ltd. Re: West River Street ( Notre Dame to Caille) Project — Notre Dame St. & West River St. Intersection Improvements Class EA — Notice of Completion. It is recommended that: 1. Council receive this report as background information for the Stantec Consulting Ltd. presentation at its regular council meeting on January 16, 2018 for information purpose in finalizing the Class Environmental Assessment for the Notre Dame Street and West River Street. 2. Council direct administration to proceed with the filing of the Class Environmental Assessment Notice of Completion for the Notre Dame Street and West River Street project.
Delegations — Agenda Items Delegations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each presentation. Any person wishing to make a public presentation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) i) Council Budget Meeting Minutes of December 6 and December 8, 2017 b) Belle River — On the — Lake BIA Board of Management Meeting Minutes of October 2, 2017 c) Community and Development Services — Committee of Adjustment Draft Minutes for December 6, 2017. d) Drainage Board Meeting Draft Minutes for December 18, 2017 e) Ministry of Municipal Affairs — Re: Update on Bill 59 — Putting Consumers First Act. f) Ministry of Finance — Re: Update on Governing the Lawful Use and Distribution of Cannabis. g) Association of Municipalities of Ontario ( AMO) — Re: Request for AMO Membership Renewal. h) Essex Region Conservation — Re: Essex Region Conservation Authority 2018 Draft Budget. i) City of Clarence -Rockland — Support of Resolution: Re: Bill 160, Strengthening Quality and Accountability for Patients Act, 2017. j) Building Services Division — Quarterly Building Activity Report — As of December 31, 2017 k) Community and Development Services - Strategic Initiatives 2017 Grant Summary I) Environmental Services — Ministry of the Environment and Climate Change MOECC) Sewage Works Inspection Program — 2017/2018 Inspection report Denis St. Pierre Water Pollution Control Plant. m) Environmental Services — Ministry of the Environment and Climate Change MOECC) Water Systems Inspection Program — 2017/2018 Inspection Report Town of Lakeshore Drinking Water System
Community and Development Services a) Delegated Authority for Legal representation at Ontario Municipal Board b) 4202414 Canada Ltd. — Request to Extend Conditions for Building Permit c) Discharge of Firearms By- law — Amendments to Permitted Areas d) Sanitary Backwater Valve, Sump Pump Upgrade, Downspout Disconnect Subsidy Funding
Finance Services a) 2018 Budget — Belle River On the Lake Business Improvement Area b) Temporary borrowing By- law
Chief Administrative Officer a) Business Travel Conference and Seminar Policy b) Appointment of members to the BIA
a) Notice of Motion regarding Population Growth Projections submitted by Councillor Wilder for consideration on January 16, 2018 C) Notice of Motion regarding Marijuana Tax Revenue submitted by Councillor Wilder for consideration on January 16, 2018
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
20. Reading of By-laws i) Drainage By-laws That By-laws 90- 2017 and 93- 2017 be read a third time and finally adopted this 16th day of January 2018. a) By- law 90-2017, being a By- law to repeal By-law 83-2017 and to provide for the repair and improvement to the Butler -Bracken Drain. b) By- law 93-2017, being a By- law to repeal By- law 77- 2017 and to provide for the repair and improvement to the Rochester -Tilbury North Townline Road Drain No. 1. ii) General By-laws That By-law 1- 2018, 2-2018, 3- 2018 and 4-2018 be read a first, second and third time and finally adopted this 16th day of January 2018. a) By-law 1- 2018, being a By-law to establish, dedicate and name certain lands in the Town of Lakeshore as a public highway. b) By-law 2- 2018, being a Comprehensive By- law prohibiting the discharge of firearms in restricted areas within the Town of Lakeshore. c) By-law 3-2018, being a By-law Authorize Temporary Borrowing from Time to Time to Meet Current Expenditures during the Fiscal Year Ending December 31, 2018 d) By-law 4-2018, being a By-law to confirm the proceedings of Council of the Town of Lakeshore. 21. Resolution Re: Council in Closed Session and Adjournment