1. Call to Order 6: 00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations — Agenda Items Delegations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each delegate. Any person wishing schedule a delegation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
Community and Development Services Report from administration re: a) Request for Concurrence: Proposed Telecommunication Tower, Community of Maidstone, 460 Puce Road, Shared Network Canada, Application TFA-1- 2017. It is recommended that: 1. Industry Canada be advised that the Town of Lakeshore does not concur with the Shared Network Canada proposal ( the applicant) to construct a 50 metre in height telecommunication tower, at 460 Puce Road, in the Community of Maidstone, in the location shown on the approved site plan (See Appendix 1); and a. that the Town of Lakeshore requires further consultation with the public:
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item( s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of January 16, 2018. b) Council Budget Meeting Minutes of December 6, 2017 It is recommended that: Council approve Item 8a and 8b Regular Council Meeting Minutes of January 16, 2018 and Council Budget Meeting Minutes of December 6, 2017 as listed on the Consent Agenda dated February 6, 2018. c) Town of Amherstburg — Support of Resolution Re: Proposed Changes to the Cannabis Act (Bill C-45). d) Town of Amherstburg — Support of Resolution Re: Tax Changes Proposed by the Federal Liberal Government. e) Ontario Francophonie Awards — Nominations Open for the 2018 Ontario Francophonie Awards. f) Ontario Good Roads Association — Re: Seeking Reforms to the Municipal Class Environmental Assessment (MCEA) Process. g) Community and Development Services - 2018 Earth Day — Sunday April 22, 2018 h) Engineering and Infrastructure Services — Drinking Water System Regulation O. Reg. 170/03 2017 Annual Reports. i) Engineering and Infrastructure Services — Town of Lakeshore Drinking Water System — Tecumseh Distribution System MOECC Inspection Report 2017-2018. j) Engineering and Infrastructure Services — Union Distribution System MOECC Inspection Report 2017-2018. k) Engineering and Infrastructure Services — Safe Drinking Water Act, O, Reg. 170/ 03 — Schedule 22 Summary Reports, 2017 l) Engineering and Infrastructure Services - Annual Drainage Division Activity Report m) Engineering and Infrastructure Services — Flood Protection Task Force Minutes for December 6, 2017 It is recommended that: Council approve Item 8c through 8m as listed on the Consent Agenda dated February 6, 2018.
b) Medical Tiered Response Agreement — Significant Delay Amendment It is recommended that: 1. Council approve the amended Medical Tiered Response Agreement between the Town of Lakeshore and the Essex - Windsor Emergency Medical System and authorize the Mayor to sign the agreement.
Engineering and Infrastructure Services Report from administration re: a) Belle River Flood Control System Repairs Update It is recommended that: 1. Council authorize an expenditure of $ 79,475 ( 50% share) to complete the balance of the Belle River Flood Control repairs in 2018 that were budgeted for completion in 2017; and that it be funded from contingency reserve fund as originally identified in 2017. b) Puce Road and Municipal Drains — Appointment of Drainage Engineer It is recommended that: 1. Council direct administration to sign a Section 78 request under the provincial Drainage Act to undertake an assessment of the Blanchard Drain and Lilydale Avenue Drain North Branch that run along Puce Road and as well the municipal drain outlets that cross the Puce Road consisting of the Lilydale Avenue Drain and Puce Lots Drain #2 for the drain section within the road allowance to the Puce River. c) Rural Intersection Illumination Program — 2018 It is recommended that: 1. Council approve the attached list for consideration by the County of Essex in the 2018 Rural Intersection Illumination Program. d) Ontario Municipal Commuter Cycling ( OMCC) Program Transfer Payment Agreement — Old Tecumseh Road Trail (CR2) Construction It is recommended that Council: 1. Authorize the Mayor and Clerk to sign the Ontario Municipal Commuter Cycling ( OMCC) Transfer Payment Agreement for funding of up to $ 134,934.56 toward the construction of the Old Tecumseh Trail (CR2); and 2. Adopt and give three readings to By-law 008-2018, being a By-law to authorize execution of the OMCC Transfer Payment Agreement and approval of the eligible project as the Old Tecumseh Road Trail; and 3. Approve the expenditure in the 2018 Budget for completion of the Old Tecumseh Road Trail ( CR2) from CN Rail Corridor to Wallace Line Project not to exceed $ 750,000, and be funded from the OMCC Program ($ 134,935) grant, $ 515,065 from the Parkland Dedication Reserve fund and $ 100,000 from the ELK Sales Proceeds Reserve fund account; and 4. Approve the transfers not to exceed $ 515,065 from the Parkland Dedication Reserve account and $ 100, 000 from the ELK Sales Proceeds Reserve account; and 5. Approve the annual submission of the application of declaration under the Ontario Municipal Commuter Cycling ( OMMC) Program in 2018 and 2019 for additional funding for the completion of the remaining sections of the Old Tecumseh Road Trail.
Finance Services Report from administration re: a) Treasurer's Statement Expenses It is recommended that: 2017 Council and Appointee Remuneration and 1. Council receive the report from the Manager of Accounting disclosing the Treasurer's Statement for 2017 Council and Appointee remuneration and expenses for information.
Chief Administrative Officer Report from administration re: a) Dog Pound Facility Lease Agreement It is recommended that: 1. Council give three readings to By-law 7- 2018 to authorize the Mayor and Clerk to execute an agreement with the County of Essex for the lease of property which forms part of the closed Landfill No. 3 located at 914 Puce Road in Lakeshore for the use of a Dog Pound Facility for a twenty (20) year term. b) Termination of Employment Policy Amendments It is recommended that: 1. Council adopt the recommended amendments to the Termination of Employment Policy (C -HR -274).
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
Reading of By-laws i) General By-laws That By-law 7- 2018, 8- 2018 and 10- 2018, be read a first, second and third time and finally adopted this 6t" day of February 2018. a) By- law 7- 2018, being a By- law to authorize the execution of an agreement between the County of Essex and the Corporation of the Town of Lakeshore, the Corporation of the Town of Essex, the Corporation of the Town of LaSalle, and the Corporation of the Town of Tecumseh. b) By- law 8- 2018, being a By- law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario and the Corporation of the Town of Lakeshore. c) By-law 10- 2018, being a By- law to confirm the proceedings of Council.
Resolution Re: Council in Closed Session and Adjournment That Council move itself into closed session at p.m. in accordance with section 239 ( 2) e) of the Municipal Act to discuss a matter regarding potential litigation with respect to a lease agreement. That Council move out of closed session at P. M. That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Feb 06, 2018 Regular Council Meeting
1. Call to Order 6: 00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Delegations — Agenda Items Delegations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each delegate. Any person wishing schedule a delegation shall make application to the Clerk by 4: 30 p.m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council.
Community and Development Services Report from administration re: a) Request for Concurrence: Proposed Telecommunication Tower, Community of Maidstone, 460 Puce Road, Shared Network Canada, Application TFA-1- 2017. It is recommended that: 1. Industry Canada be advised that the Town of Lakeshore does not concur with the Shared Network Canada proposal ( the applicant) to construct a 50 metre in height telecommunication tower, at 460 Puce Road, in the Community of Maidstone, in the location shown on the approved site plan (See Appendix 1); and a. that the Town of Lakeshore requires further consultation with the public:
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item( s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of January 16, 2018. b) Council Budget Meeting Minutes of December 6, 2017 It is recommended that: Council approve Item 8a and 8b Regular Council Meeting Minutes of January 16, 2018 and Council Budget Meeting Minutes of December 6, 2017 as listed on the Consent Agenda dated February 6, 2018. c) Town of Amherstburg — Support of Resolution Re: Proposed Changes to the Cannabis Act (Bill C-45). d) Town of Amherstburg — Support of Resolution Re: Tax Changes Proposed by the Federal Liberal Government. e) Ontario Francophonie Awards — Nominations Open for the 2018 Ontario Francophonie Awards. f) Ontario Good Roads Association — Re: Seeking Reforms to the Municipal Class Environmental Assessment (MCEA) Process. g) Community and Development Services - 2018 Earth Day — Sunday April 22, 2018 h) Engineering and Infrastructure Services — Drinking Water System Regulation O. Reg. 170/03 2017 Annual Reports. i) Engineering and Infrastructure Services — Town of Lakeshore Drinking Water System — Tecumseh Distribution System MOECC Inspection Report 2017-2018. j) Engineering and Infrastructure Services — Union Distribution System MOECC Inspection Report 2017-2018. k) Engineering and Infrastructure Services — Safe Drinking Water Act, O, Reg. 170/ 03 — Schedule 22 Summary Reports, 2017 l) Engineering and Infrastructure Services - Annual Drainage Division Activity Report m) Engineering and Infrastructure Services — Flood Protection Task Force Minutes for December 6, 2017 It is recommended that: Council approve Item 8c through 8m as listed on the Consent Agenda dated February 6, 2018.
b) Medical Tiered Response Agreement — Significant Delay Amendment It is recommended that: 1. Council approve the amended Medical Tiered Response Agreement between the Town of Lakeshore and the Essex - Windsor Emergency Medical System and authorize the Mayor to sign the agreement.
Engineering and Infrastructure Services Report from administration re: a) Belle River Flood Control System Repairs Update It is recommended that: 1. Council authorize an expenditure of $ 79,475 ( 50% share) to complete the balance of the Belle River Flood Control repairs in 2018 that were budgeted for completion in 2017; and that it be funded from contingency reserve fund as originally identified in 2017. b) Puce Road and Municipal Drains — Appointment of Drainage Engineer It is recommended that: 1. Council direct administration to sign a Section 78 request under the provincial Drainage Act to undertake an assessment of the Blanchard Drain and Lilydale Avenue Drain North Branch that run along Puce Road and as well the municipal drain outlets that cross the Puce Road consisting of the Lilydale Avenue Drain and Puce Lots Drain #2 for the drain section within the road allowance to the Puce River. c) Rural Intersection Illumination Program — 2018 It is recommended that: 1. Council approve the attached list for consideration by the County of Essex in the 2018 Rural Intersection Illumination Program. d) Ontario Municipal Commuter Cycling ( OMCC) Program Transfer Payment Agreement — Old Tecumseh Road Trail (CR2) Construction It is recommended that Council: 1. Authorize the Mayor and Clerk to sign the Ontario Municipal Commuter Cycling ( OMCC) Transfer Payment Agreement for funding of up to $ 134,934.56 toward the construction of the Old Tecumseh Trail (CR2); and 2. Adopt and give three readings to By-law 008-2018, being a By-law to authorize execution of the OMCC Transfer Payment Agreement and approval of the eligible project as the Old Tecumseh Road Trail; and 3. Approve the expenditure in the 2018 Budget for completion of the Old Tecumseh Road Trail ( CR2) from CN Rail Corridor to Wallace Line Project not to exceed $ 750,000, and be funded from the OMCC Program ($ 134,935) grant, $ 515,065 from the Parkland Dedication Reserve fund and $ 100,000 from the ELK Sales Proceeds Reserve fund account; and 4. Approve the transfers not to exceed $ 515,065 from the Parkland Dedication Reserve account and $ 100, 000 from the ELK Sales Proceeds Reserve account; and 5. Approve the annual submission of the application of declaration under the Ontario Municipal Commuter Cycling ( OMMC) Program in 2018 and 2019 for additional funding for the completion of the remaining sections of the Old Tecumseh Road Trail.
Finance Services Report from administration re: a) Treasurer's Statement Expenses It is recommended that: 2017 Council and Appointee Remuneration and 1. Council receive the report from the Manager of Accounting disclosing the Treasurer's Statement for 2017 Council and Appointee remuneration and expenses for information.
Chief Administrative Officer Report from administration re: a) Dog Pound Facility Lease Agreement It is recommended that: 1. Council give three readings to By-law 7- 2018 to authorize the Mayor and Clerk to execute an agreement with the County of Essex for the lease of property which forms part of the closed Landfill No. 3 located at 914 Puce Road in Lakeshore for the use of a Dog Pound Facility for a twenty (20) year term. b) Termination of Employment Policy Amendments It is recommended that: 1. Council adopt the recommended amendments to the Termination of Employment Policy (C -HR -274).
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
Reading of By-laws i) General By-laws That By-law 7- 2018, 8- 2018 and 10- 2018, be read a first, second and third time and finally adopted this 6t" day of February 2018. a) By- law 7- 2018, being a By- law to authorize the execution of an agreement between the County of Essex and the Corporation of the Town of Lakeshore, the Corporation of the Town of Essex, the Corporation of the Town of LaSalle, and the Corporation of the Town of Tecumseh. b) By- law 8- 2018, being a By- law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario and the Corporation of the Town of Lakeshore. c) By-law 10- 2018, being a By- law to confirm the proceedings of Council.
Resolution Re: Council in Closed Session and Adjournment That Council move itself into closed session at p.m. in accordance with section 239 ( 2) e) of the Municipal Act to discuss a matter regarding potential litigation with respect to a lease agreement. That Council move out of closed session at P. M. That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.