* Portions of This Clip are Presented Without Video * 1. Call to Order 6: 00 p.m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof 5. Recognition 6. Public Presentations 7. Delegations — Agenda Items Delegations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each delegation. Any person wishing to appear as a delegation shall make application to the Clerk by 4: 30 p. m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. 2 8. Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of March 20, 2018 It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of March 20, 2018 as listed on the Consent Agenda dated April 10, 2018. b) Engineering and Infrastructure Services — Drainage Board Meeting — Draft Minutes of March 12, 2018 c) Engineering and Infrastructure Services — Flood Prevention Task Force Minutes for March 7, 2018. d) Community and Development Services — Committee of Adjustment Draft Minutes for March 21, 2018 e) Ontario Municipal Board — Re: Proceeding Commenced Under Subsection 34( 11) of the Planning Act, R.S. O. 1990, c. P. 13, as amended — T. J. Azar Holdings Inc. for property at 1581 County Road # 22 f) Minister of Seniors Affairs — Re: Nomination for the 2018 Senior of the Year. g) Office of the Minister of Finance — Re: Cannabis Legalization and Taxation. h) Greater Essex County District School Board — Re: Cannabis — Production Facilities for Medical Purposes and Legalization. i) Township of Madawaska Valley — Re: Support of Resolution — Asset Management Planning j) Community and Development Services - Bill 139: Building Better Communities and Conserving Watersheds Act, 2017, Overview of Changes to the Land Use Planning and Appeal System 3 k) Community and Development Services — Quarterly Building and By- law Compliance Report — As of March 31, 2018 l) Lake Access at Ruston Drive. It is recommended that: Council approve Item 8b through 81 as listed on the Consent Agenda dated April 10, 2018.
11. Community and Development Services Report from administration re: a) Notice of Intention to Demolish, 708 West Belle River Road, Listed on the Town' s Heritage Register ( non -designated), Belle River Log Cabin ( St. Pierre Family Log Cabin). It is recommended that: 1. Council approve the request to demolish, relocate and reconstruct the heritage building at 708 West Belle River Road Belle River Log Cabin), in accordance with the Structural Integrity Report for the subject property, prepared by D. Scherle Design Associates, dated March 26, 2018; and 2. Council remove the building / property from the Town' s Heritage Register. CI b) By-law 23-2018, Amendment to Fence By- law It is recommended that: 1. Council give three readings to By-law 23-2018, to establish a new Fence By -Law and repeal any previous Fence By-laws that were in effect.
12. Engineering and Infrastructure Services Report from administration re: a) Tender Award — Environmental Services Vehicle Replacement It is recommended that: 1. Council award the tender for the purchase of a half -ton pickup regular cab with 6 foot box to Reaume Chevrolet Ltd. in the total amount of $28, 260. 00 plus applicable taxes; and 2. Council approve the over expenditure in the amount of $4, 757. 38 to be funded from the Water Budget centre revenue fund. b) Tender Award — 2018 Surface Treatment Program It is recommended that Council: 1. Award the tender for the 2018 Surface Treatment Program to Shepley Road Maintenance Ltd. in the total amount of $392, 140. 00 plus applicable taxes for third lift applications of 2018 Surface Treatment c) Tender Award — St. Peter Street ( Chisholm St. to Eleventh St.) Improvements. It is recommended that: 5 1. Council award the tender for St. Peter Street ( Chisholm St. to Eleventh St.) Improvements to Sherway Contracting ( Windsor) Ltd. in the amount of $2, 881, 133.00 plus HST. 2. Council approve an over -expenditure in the Water Budget Centre not to exceed $7, 966 for completion of the watermain replacement work. d) Puce River Harbour Entrance Emergency Training Wall Repair It is recommended that: 1. Council authorize an expenditure of $ 42, 500 to complete the repairs of the training walls at the entrance of the Puce River Harbour. e) Tender Award — 2018 Supply and Place Gravel Program It is recommended that: 1. Council award the tender to Rene Blain Trucking Ltd. for the 2018 Supply and Place Gravel program, Schedule 1, and the Stockpiling of Gravel, Schedule 2, in the revised amount of 425, 560 plus applicable taxes. f) Closure of Alley on Plan 935, south of Sunset View Lane — By- law 24- 2018 It is recommended that: 1. Council give three ( 3) readings to by-law 24-2018 being a by-law to close the alley on Plan 935, south of Sunset View Lane, and to convey the property to the petitioners subject to an easement in favour of Bell Canada.
Finance Services Report from administration re: a) 2018 Budget Adoption and Final Levy By-law 29-2018 It is recommended that Council: 1. Approve and adopt the 2018 Budget and By-law 29-2018, establishing the 2018 Municipal Tax Levy and Tax Rates.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
Reading of By-laws i) General By-laws That By-law 23-2018, 24-2018, 29- 2018 and 34-2018 be read a first, second and third time and finally adopted this 10" day of April, 2018. a) By- law 23-2018, being a By- law to regulate fences. b) By- law 24-2018, being a By- law to close and stop up an alley on Registered Plan 935 in the Town of Lakeshore. c) By-law 29-2018, being a By- law to adopt the Budget Estimates, Tax Rates, and further to provide for Penalty and Interest in default of any payment for the year 2018. d) By- law 34-2018, being a By- law to confirm the proceedings of the Council for April 10, 2018.
Apr 10, 2018 Regular Council Meeting
* Portions of This Clip are Presented Without Video * 1. Call to Order 6: 00 p.m. Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof 5. Recognition 6. Public Presentations 7. Delegations — Agenda Items Delegations will be allowed by individuals who want to address Council on any matters listed on the agenda. A maximum of four minutes shall be allocated for each delegation. Any person wishing to appear as a delegation shall make application to the Clerk by 4: 30 p. m. on the Monday preceding the Council meeting. A written brief is encouraged and will be copied for Council. 2 8. Consent Agenda All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item( s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of March 20, 2018 It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of March 20, 2018 as listed on the Consent Agenda dated April 10, 2018. b) Engineering and Infrastructure Services — Drainage Board Meeting — Draft Minutes of March 12, 2018 c) Engineering and Infrastructure Services — Flood Prevention Task Force Minutes for March 7, 2018. d) Community and Development Services — Committee of Adjustment Draft Minutes for March 21, 2018 e) Ontario Municipal Board — Re: Proceeding Commenced Under Subsection 34( 11) of the Planning Act, R.S. O. 1990, c. P. 13, as amended — T. J. Azar Holdings Inc. for property at 1581 County Road # 22 f) Minister of Seniors Affairs — Re: Nomination for the 2018 Senior of the Year. g) Office of the Minister of Finance — Re: Cannabis Legalization and Taxation. h) Greater Essex County District School Board — Re: Cannabis — Production Facilities for Medical Purposes and Legalization. i) Township of Madawaska Valley — Re: Support of Resolution — Asset Management Planning j) Community and Development Services - Bill 139: Building Better Communities and Conserving Watersheds Act, 2017, Overview of Changes to the Land Use Planning and Appeal System 3 k) Community and Development Services — Quarterly Building and By- law Compliance Report — As of March 31, 2018 l) Lake Access at Ruston Drive. It is recommended that: Council approve Item 8b through 81 as listed on the Consent Agenda dated April 10, 2018.
11. Community and Development Services Report from administration re: a) Notice of Intention to Demolish, 708 West Belle River Road, Listed on the Town' s Heritage Register ( non -designated), Belle River Log Cabin ( St. Pierre Family Log Cabin). It is recommended that: 1. Council approve the request to demolish, relocate and reconstruct the heritage building at 708 West Belle River Road Belle River Log Cabin), in accordance with the Structural Integrity Report for the subject property, prepared by D. Scherle Design Associates, dated March 26, 2018; and 2. Council remove the building / property from the Town' s Heritage Register. CI b) By-law 23-2018, Amendment to Fence By- law It is recommended that: 1. Council give three readings to By-law 23-2018, to establish a new Fence By -Law and repeal any previous Fence By-laws that were in effect.
12. Engineering and Infrastructure Services Report from administration re: a) Tender Award — Environmental Services Vehicle Replacement It is recommended that: 1. Council award the tender for the purchase of a half -ton pickup regular cab with 6 foot box to Reaume Chevrolet Ltd. in the total amount of $28, 260. 00 plus applicable taxes; and 2. Council approve the over expenditure in the amount of $4, 757. 38 to be funded from the Water Budget centre revenue fund. b) Tender Award — 2018 Surface Treatment Program It is recommended that Council: 1. Award the tender for the 2018 Surface Treatment Program to Shepley Road Maintenance Ltd. in the total amount of $392, 140. 00 plus applicable taxes for third lift applications of 2018 Surface Treatment c) Tender Award — St. Peter Street ( Chisholm St. to Eleventh St.) Improvements. It is recommended that: 5 1. Council award the tender for St. Peter Street ( Chisholm St. to Eleventh St.) Improvements to Sherway Contracting ( Windsor) Ltd. in the amount of $2, 881, 133.00 plus HST. 2. Council approve an over -expenditure in the Water Budget Centre not to exceed $7, 966 for completion of the watermain replacement work. d) Puce River Harbour Entrance Emergency Training Wall Repair It is recommended that: 1. Council authorize an expenditure of $ 42, 500 to complete the repairs of the training walls at the entrance of the Puce River Harbour. e) Tender Award — 2018 Supply and Place Gravel Program It is recommended that: 1. Council award the tender to Rene Blain Trucking Ltd. for the 2018 Supply and Place Gravel program, Schedule 1, and the Stockpiling of Gravel, Schedule 2, in the revised amount of 425, 560 plus applicable taxes. f) Closure of Alley on Plan 935, south of Sunset View Lane — By- law 24- 2018 It is recommended that: 1. Council give three ( 3) readings to by-law 24-2018 being a by-law to close the alley on Plan 935, south of Sunset View Lane, and to convey the property to the petitioners subject to an easement in favour of Bell Canada.
Finance Services Report from administration re: a) 2018 Budget Adoption and Final Levy By-law 29-2018 It is recommended that Council: 1. Approve and adopt the 2018 Budget and By-law 29-2018, establishing the 2018 Municipal Tax Levy and Tax Rates.
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation C) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non- Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non -Agenda Business.
Reading of By-laws i) General By-laws That By-law 23-2018, 24-2018, 29- 2018 and 34-2018 be read a first, second and third time and finally adopted this 10" day of April, 2018. a) By- law 23-2018, being a By- law to regulate fences. b) By- law 24-2018, being a By- law to close and stop up an alley on Registered Plan 935 in the Town of Lakeshore. c) By-law 29-2018, being a By- law to adopt the Budget Estimates, Tax Rates, and further to provide for Penalty and Interest in default of any payment for the year 2018. d) By- law 34-2018, being a By- law to confirm the proceedings of the Council for April 10, 2018.