1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Public Presentations Public presentations will be allowed by individuals who want to address Council, provided they advise the Clerk of the particulars of the matter. Any person wishing to make a public presentation shall make a written request including the details of their presentation to the Clerk at least ten (10) working days preceding the council meeting. A maximum of ten minutes shall be allotted for each presenter to deliver his/her information. a) Melody Drive Petition - Roger Donais / It is recommended that: 1. Council receive the attached report for information purposes.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of May 22, 2018 / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of May 22, 2018 as listed on the Consent Agenda dated June 12, 2018. b) Community and Development Services - Committee of Adjustment draft Minutes for May 16, 2018 c) Belle River On-the-Lake Business Improvement Area (BIA) -Minutes of April 9, 2018 d) The Ontario Municipal Board (OMB) - Re: 7123 County Road 46 (Minor Variance) e) Ministry of Municipal Affairs and Ministry of Housing - Re: 2018 AMO Delegation Request f) Engineering and Infrastructure Services - West Beach Jetty Access Options g) Finance Services - Viability of Excluding Estimated Costs for Projects from Budgets and Public Documents. h) Administration - Proposed Removal of Tax Exempt Portion of Remuneration for Council. / It is recommended that: Council approve Item 8b through 8h as listed on the Consent Agenda dated June 12, 2018.
Community and Development Services Report from administration re: a) By-law No. 54-2018 - Yard Maintenance By-law / It is recommended that: 1. Council give three readings to By-law No. 54-2018, to establish a "Yard Maintenance By-law" and repeal the following by-laws: • Long Grass and Weeds By-law No. 8-2008, • Refuse and Debris By-law No. 149-2003, • Removal of Snow and Ice from Sidewalks By-law No. 82-2001. b) Site Plan Control Application (SPC-17-2016), Chris Sauve Holdings Ltd., c/o Shawn Sauve, 1306 County Road 22. / It is recommended that: 1. Council approve Site Plan Control Application SPC-17-2016 to permit the existing house to be renovated for a new retail establishment with the addition of a new commercial parking lot, waste area enclosure and accessory dwelling unit on the second storey located at 1306 County Road 422, in the Community of Maidstone, subject to the following conditions: a) that the Owner/Developer enter into an amending Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, and any necessary service connections, easements and other items; and 2. The Mayor and Clerk be authorized, by By-law # 60-2018 to execute the required Site Plan Agreement. c) Main Street Revitalization Fund / It is recommended that: 1. Council authorize the Mayor and Clerk to affix their signatures to the Association of Municipalities Ontario (AMO) Municipal Funding Agreement, and; 2. Council approve the recommended 2018 project identified in the report for a total cost of $85,000 plus HST to be funded as follows; $61,976 from the Main Street Revitalization Initiative fund and $23,024 plus non-refundable HST from the street light reserves established from LED Conversion for new street lights.
Engineering and Infrastructure Services Report from administration re: a) Tender Award - Gracey Sideroad Watermain Replacement / It is recommended that: 1. Council award the tender for the Gracey Sideroad Watermain Replacement to Major Construction (2010) Ltd. in the amount of $861,270.80 plus HST.
Finance Services Report from administration re: a) Policy FN-405 Asset Management / It is recommended that Council: 1. Approve and adopt Policy FN-405 Asset Management. b) Tax Adjustments under the Municipal Act, 2001, S.357 / It is recommended that Council: 1. Authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $5,895.39 for adjustments affecting the 2016, 2017 and 2018 taxation years, as outlined in the schedule attached to the report from Finance Services dated June 12, 2018.
Chief Administrative Officer Report from administration re: a) Request for Municipal Significance Event Designation / It is recommended that: 1. The Justin Jewell Homecoming Celebration & Fundraiser Concert event scheduled for July 22, 2018 is designated as "municipally significant".
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non-Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. Reading of By-laws i) Drainage By-laws / That By-law 14-2018 and 52-2018 be read a third time and finally adopted this 12th day of June, 2018. a) By-law 14-2018, being a By-law for the 6-7 Sideroad Drain Improvements. b) By-law 52-2018, being a By-law for the Dupuis Drain (Lajoie replacement bridge for Belle River Wind CR-050). ii) General By-laws / That By-law 45-2018, 54-2018, 60-2018, 66-2018 and 68-2018, be read a first, second and third time and finally adopted this 12th day of June, 2018. a) By-law 45-2018, being a By-law to approve and authorize the purchase of land required for the Notre Dame Street and West River Street intersection improvements. b) By-law 54-2018, being a By-law to provide for the maintenance of land in a clean and clear condition. c) By-law 60-2018, being a By-law to authorize the execution of a Site Plan Agreement with Shawn Sauve, 1306 County Road 22 (SPC-17-2016). d) By-law 66-2018, being a By-law to confirm the proceedings of Council for June 12,2018. e) By-law 68-2018, being a By-law to authorize the execution of an agreement between the Association of Municipalities Ontario (AMO) and the Corporation of the Town of Lakeshore. 21. Resolution Re: Council in Closed Session and Adjournment / That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.
Jun 12, 2018 Regular Council Meeting
1. Call to Order 6:00 p.m. (Mayor) 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest and the General Nature thereof
Public Presentations Public presentations will be allowed by individuals who want to address Council, provided they advise the Clerk of the particulars of the matter. Any person wishing to make a public presentation shall make a written request including the details of their presentation to the Clerk at least ten (10) working days preceding the council meeting. A maximum of ten minutes shall be allotted for each presenter to deliver his/her information. a) Melody Drive Petition - Roger Donais / It is recommended that: 1. Council receive the attached report for information purposes.
All items listed on the Consent Agenda shall be the subject of two motions. One motion to adopt the minutes and one motion to receive items listed on the Consent Agenda. Any member may ask for any item(s) included in the consent Agenda to be separated from that motion, whereupon the Consent Agenda without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) Regular Council Meeting Minutes of May 22, 2018 / It is recommended that: Council approve Item 8a Regular Council Meeting Minutes of May 22, 2018 as listed on the Consent Agenda dated June 12, 2018. b) Community and Development Services - Committee of Adjustment draft Minutes for May 16, 2018 c) Belle River On-the-Lake Business Improvement Area (BIA) -Minutes of April 9, 2018 d) The Ontario Municipal Board (OMB) - Re: 7123 County Road 46 (Minor Variance) e) Ministry of Municipal Affairs and Ministry of Housing - Re: 2018 AMO Delegation Request f) Engineering and Infrastructure Services - West Beach Jetty Access Options g) Finance Services - Viability of Excluding Estimated Costs for Projects from Budgets and Public Documents. h) Administration - Proposed Removal of Tax Exempt Portion of Remuneration for Council. / It is recommended that: Council approve Item 8b through 8h as listed on the Consent Agenda dated June 12, 2018.
Community and Development Services Report from administration re: a) By-law No. 54-2018 - Yard Maintenance By-law / It is recommended that: 1. Council give three readings to By-law No. 54-2018, to establish a "Yard Maintenance By-law" and repeal the following by-laws: • Long Grass and Weeds By-law No. 8-2008, • Refuse and Debris By-law No. 149-2003, • Removal of Snow and Ice from Sidewalks By-law No. 82-2001. b) Site Plan Control Application (SPC-17-2016), Chris Sauve Holdings Ltd., c/o Shawn Sauve, 1306 County Road 22. / It is recommended that: 1. Council approve Site Plan Control Application SPC-17-2016 to permit the existing house to be renovated for a new retail establishment with the addition of a new commercial parking lot, waste area enclosure and accessory dwelling unit on the second storey located at 1306 County Road 422, in the Community of Maidstone, subject to the following conditions: a) that the Owner/Developer enter into an amending Site Plan Agreement with the Town to provide for the installation, construction, and maintenance of driveways, parking areas, lighting, landscaping, grading, drainage, and any necessary service connections, easements and other items; and 2. The Mayor and Clerk be authorized, by By-law # 60-2018 to execute the required Site Plan Agreement. c) Main Street Revitalization Fund / It is recommended that: 1. Council authorize the Mayor and Clerk to affix their signatures to the Association of Municipalities Ontario (AMO) Municipal Funding Agreement, and; 2. Council approve the recommended 2018 project identified in the report for a total cost of $85,000 plus HST to be funded as follows; $61,976 from the Main Street Revitalization Initiative fund and $23,024 plus non-refundable HST from the street light reserves established from LED Conversion for new street lights.
Engineering and Infrastructure Services Report from administration re: a) Tender Award - Gracey Sideroad Watermain Replacement / It is recommended that: 1. Council award the tender for the Gracey Sideroad Watermain Replacement to Major Construction (2010) Ltd. in the amount of $861,270.80 plus HST.
Finance Services Report from administration re: a) Policy FN-405 Asset Management / It is recommended that Council: 1. Approve and adopt Policy FN-405 Asset Management. b) Tax Adjustments under the Municipal Act, 2001, S.357 / It is recommended that Council: 1. Authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $5,895.39 for adjustments affecting the 2016, 2017 and 2018 taxation years, as outlined in the schedule attached to the report from Finance Services dated June 12, 2018.
Chief Administrative Officer Report from administration re: a) Request for Municipal Significance Event Designation / It is recommended that: 1. The Justin Jewell Homecoming Celebration & Fundraiser Concert event scheduled for July 22, 2018 is designated as "municipally significant".
Question Period Members shall be governed by the following rules: a) Each member shall be limited to 3 minutes b) Questions shall be of general municipal concern, which may require a report from administration and do not require public consultation c) Matters raised in question period shall not be debated d) A motion of council is required for all administrative reports to Council e) Administration will track council questions on the council tracking report f) The chair may not allow a question in question period that should more properly be addressed to administration during regular business hours.
Non-Agenda Business Matters of a minor and urgent nature that require a Council decision may be brought forward by a member of Council under Non-Agenda Business.
20. Reading of By-laws i) Drainage By-laws / That By-law 14-2018 and 52-2018 be read a third time and finally adopted this 12th day of June, 2018. a) By-law 14-2018, being a By-law for the 6-7 Sideroad Drain Improvements. b) By-law 52-2018, being a By-law for the Dupuis Drain (Lajoie replacement bridge for Belle River Wind CR-050). ii) General By-laws / That By-law 45-2018, 54-2018, 60-2018, 66-2018 and 68-2018, be read a first, second and third time and finally adopted this 12th day of June, 2018. a) By-law 45-2018, being a By-law to approve and authorize the purchase of land required for the Notre Dame Street and West River Street intersection improvements. b) By-law 54-2018, being a By-law to provide for the maintenance of land in a clean and clear condition. c) By-law 60-2018, being a By-law to authorize the execution of a Site Plan Agreement with Shawn Sauve, 1306 County Road 22 (SPC-17-2016). d) By-law 66-2018, being a By-law to confirm the proceedings of Council for June 12,2018. e) By-law 68-2018, being a By-law to authorize the execution of an agreement between the Association of Municipalities Ontario (AMO) and the Corporation of the Town of Lakeshore. 21. Resolution Re: Council in Closed Session and Adjournment / That Lakeshore Council adjourn its meeting at p.m. and that Lakeshore Council authorize itself to meet in Closed Session prior to the next Regular Council Meeting to discuss any matters permitted by the Municipal Act to be considered at a Closed Meeting.