1. Call to Order 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest
8.(a) Regular Council Meeting Minutes of November 20, 2018 8.(b) Inaugural Council Meeting Minutes of December 3, 2018 8.(c) Police Services Board Minutes of September 24, 2018 8.(d) Committee of Adjustment - Draft Minutes for November 21, 2018 8.(e) BIA Board of Management Meeting Minutes for September 10, 2018 8.(f) BIA Board of Management Meeting Minutes for October 1, 2018 8.(g) Windsor-Essex County Health Unit - Resolution Encouraging Opting Out of Cannabis Retail Stores 8.(h) Greater Essex County School Board Cannabis Retail Stores Proximity to Schools 8.(i) Ministry of Municipal Affairs and Housing - Letter of Congratulations on the Recent Municipal Elections 8.(j) Canadian Cancer Society - Re: Ontario Municipal Tobacco Retail License Fees 8.(k) Minister of Transport - Re: The Use of Flashing Traffic Signals 8.(1) Town of Kingsville - Re: Support of Resolution from the Town of Lakeshore Regarding The Use of Flashing Traffic Signals 8.(m) Town of Essex - Re: Support of Resolution from the Town of Lakeshore Regarding The Use of Flashing Traffic Signals 8.(n) Rural Ontario Municipal Association - Call for Nominations for the Board of Directors 8.(o) Legislative and Legal Services - 2019 Council Meeting Schedule - Revised 8.(p) Council Assignments/Monthly Tracking Report Recommendation: Council approve Items 8.(a) and 8.(b) and receive Items 8.(c) through 8.(p) as listed on the Consent section of the December 11, 2018 Council Meeting Agenda
11.(a) Site Plan Control (SPC-8-2018), James Sylvestre Developments Limited c/o Deco Investments Inc., 0 Croft Drive, Community of Maidstone, Town of Lakeshore Recommendation: 1. Council approve site plan application SPC-8-2018 to permit the construction of a new 869.58 m2 (9,360.39 sq. ft.) building for an on-line retail establishment (CPR Depot) and Scuba / Dive / Equipment Shop and Training Facility (Pool) on a .4 hectare (1 acre) portion of land, together with any necessary ancillary facilities, on the north side of Croft Drive, south of County Road 22, in the Community of Maidstone; and 2. The Mayor and Clerk be authorized, by By-law (142- 2018) to execute the Site Plan Agreement. ( See Item 21.1 .(b) for By-law142-2018) 11 .(b) Site Plan Control (SPC-10-2015), Tilbury Auto Sales and RV Inc., 20600 County Road 42, Community of Tilbury North, Town of Lakeshore Recommendation: 1. Council approve site plan application SPC-10-2015 to permit the construction of a new 256.4 m2 (2,760 sq. ft.) accessory building (i.e. coverall building for equipment storage) on a 5.7 hectare (14.16 acre) portion of land, together with any necessary ancillary facilities, on the north side of County Road 42, outside of the Community of Tilbury; and 2. The Mayor and Clerk be authorized, by By-law (141-2018) to execute the amending Site Plan Agreement. ( See Item 21.1.(a) for By-law 141-2018) 11.(c) Site Plan Control (SPC-18-2018), Erie Architectural Products, c/o Nellron Holdings Ltd. and 2447276 Ontario Ltd., 0 Jutras Drive North, Community of Maidstone Recommendation: 1. Council receive site plan application SPC-18-2018 to permit the construction of a new 4,704.88 m2 (50,643 ft2) building addition for storage and assembly, to be used in conjunction with the manufacturing facility of glass facade windows, located at 477 Jutras Drive South, together with any necessary ancillary facilities; 2. Council delegate approval authority for site plan application SPC-18-2018 to the Director of Community and Development Services; and 3. The Mayor and Clerk be authorized, by, By-law 144-2018, to execute the Site Plan Agreement, once the application has been approved by the Director of Community and Development Services. (See Item 21.1.(c) for By-law 144-2018) 11.(d) Extension of Draft Plan Approval for the Forest Hill Subdivision File No. 37-T-02009 (Cooper Estates Limited) Recommendation: 1. The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the Forest Hill Subdivision for a three year period (expiring March 8, 2022), subject to the existing draft approved conditions remaining in effect. 11 .(e) Legal Cannabis Sales in Ontario - Cannabis Retail Stores Recommendation: 1. The Town Clerk be delegated the authority to inform the Alcohol and Gaming Commission of Ontario (AGCO) Registrar and the Province of Ontario, that the Town of Lakeshore wishes to opt out of enabling cannabis retail stores at this time
12.(a) Engineering and Infrastructure Services Notre Dame Street (Eleventh Street to Duck) Class Environmental Assessment (EA) Amendment Recommendation: 1. Council receive this report for the purpose of finalizing an Amendment to the Class Environmental Assessment (EA) for the Notre Dame Street (Eleventh Street to Duck Creek) project, all of which is further described in the report of the Director of Engineering and Infrastructure Services entitled, "Notre Dame Street - (Eleventh Street to Duck Creek) Class Environmental Assessment (EA) Amendment", presented at the regular Council meeting on November 20, 2018. 2. Council direct Administration to proceed with the filing of the Amendment to the Class EA Notice of Completion for the Notre Dame Street (Eleventh Street to Duck Creek) project. 12.(b) Notre Dame Street Speed Limit Review Recommendation: 1. The current 50km/h speed limit on Notre Dame Street between First Street and Eleventh Street be maintained; and, 2. A pedestrian crossing assessment be completed within the Notre Dame Street business corridor area to study pedestrian volumes and crossing instances to confirm candidate sites for additional pedestrian crossovers (PXO's). 12.(c) Proposal Acceptance for Janitorial Services Contract 2019-2021 Recommendation: 1. Council accept the Proposal from Krautner Janitorial Inc. for the Janitorial Services Contract in the amount of $279,032.04 (excluding HST) for three (3) years starting January 1, 2019. 12.(d) Patillo Road Improvements - Commencement of Expropriation Recommendation: 1. Council authorize Engineering and Infrastructure Services to give notice of an application to expropriate the lands for the Patillo Road Improvements; and 2. Council adopt By-law 149-2018 initiating the expropriation of the lands required for the Patillo Road Improvements, all as described in the report of the Manager of Engineering Services entitled Patillo Road Improvements - Commencement of Expropriation presented at the December 11, 2018 Council meeting. ( See Item 21.1 .(e) for By-law 149-2018)
13.(a) Tax Adjustments under the Municipal Act, 2001, s.357 Recommendation: 1. Council authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $2,957.46 for adjustments affecting the 2016, 2017 and 2018 taxation years, as outlined in the schedule attached to the report from Finance Services dated December 11, 2018.
14.(a) 2019 - 2022 Acting Mayor Schedule Recommendation: 1. Council approve the attached schedule of Acting Mayors for the 2019 -2022 calendar year as described in the Director of Legislative and Legal Services report entitled "2019 - 2022 Acting Mayor Schedule" presented at the December 11, 2018 Council meeting. 14.(b) Fire Services Radio System Lease Agreement Extension Recommendation: 1. By-law 146-2018 be adopted authorizing the Mayor and Clerk to execute the Fire Radio System Lease Agreement Extension and attached as Appendix "A" and any amendments thereto as described in the report of the Fire Chief entitled Fire Services Radio System Lease Agreement Extension presented at the December 11, 2018 Council meeting. (See Item 21.1.(d) for By-law 146-2018) 14.(c) Chatham-Kent Community Funding Recommendation: 1. That Council receive the report of the Director of Legislative & Legal Services entitled, Chatham-Kent Community Funding, presented at the Council meeting of December 11, 2018. 14.(d) 2018-2022 Boards and Committees Appointment Process Recommendation: 1. That the Director of Legislative & Legal Services proceed with advertising for community member appointments for the following Town Committees: • Accessibility Advisory Committee • Committee of Adjustment/Property Standards Committee • Drainage Board • Heritage Committee • Lakeshore Police Services Board, • Community Services Advisory Committee, • Youth Advisory Committee, and • Flood Prevention Task Force; and 2. That the Manager of Environmental Services be appointed as the Town of Lakeshore's representative to the Essex Region Conservation Authority Source Protection Committee, all as described in the report of the Director of Legislative & Legal Services entitled, 2018-2022 Boards and Committees Appointments Process, presented at the Council meeting of December 11, 2018.
18.(a) Notice of Motion submitted by Deputy Mayor Bailey Whereas the Town of Lakeshore considers dog tethering for long durations to be inhumane because it is a threat to the safety of the confined dog; Whereas the Town of Lakeshore acknowledge that dogs are naturally social beings that thrive on interaction with human beings and other animals. A dog kept chained in one spot for hours, days, months, or even years suffers immense psychological damage. An otherwise friendly and docile dog, when kept continuously chained, becomes neurotic, unhappy, anxious, and often aggressive; Whereas, placing a dog on a tether to get fresh air can be acceptable if it is done for short periods of time, keeping a dog tethered for long periods is never acceptable; and Whereas, in an effort to increase the safety of citizens and their pets, the Town of Lakeshore is enacting an Anti-Tethering by law; Therefore, be it resolved that a by-law is enacted limiting the use of tethering of dogs to a limit of 4 hours.
21. Drainage By-laws 21. (a) By-law 136-2018, being a Rating By-law for 2550 Lakeshore Road 233 (David Armstrong) Recommendation: That By-law 136-2018 be read a first, second and third time and finally adopted this 11th day of December, 2018. 21.1 General By-laws 21.1(a) By-law 141-2018, being a By-law to authorize the execution of an amending Site Plan Agreement with Tilbury Auto Sales and RV Inc. (SPC-10-2015) 21.1(b) By-law 142-2018, being a By-law to authorize the execution of a Site Plan Agreement with Deco Investments Inc. (0 Croft Drive - SPC-8-2018) 21.1(c) By-law 144-2018, being a By-law to delegate Site Plan Approval for Nellron Holdings Ltd. (0/477 Jutras Drive - SPC-18-2018) 21.1(d) By-law 146-2018, being a By-law to authorize the execution of an Extension Agreement between RadioCo Ltd. o/a Kelcom 21.1(e) By-law 149-2018, being a By-law to authorize the commencement of Expropriation Proceedings for Widening of Patillo Road 21.1(f) Recommendation: That By-laws 141-2018, 142-2018, 144-2018, 146-2018, and 149-2018 be read a first, second and third time and finally adopted this 11th day of December, 2018.
Resolution Re: Council in Closed Session and Adjournment Recommendation: That Council move into closed session at p.m. in accordance with section 239 (2) (c) of the Municipal Act, 2001 to discuss four matters relating to proposed or pending acquisitions or dispositions of land by the Town regarding land acquisition in Lighthouse Cove, sale of municipal vacant land and subdivision lands in Stoney Point and the purchase of an unopened road allowance on waterfront properties. Recommendation: Council move out of closed session at Recommendation: p.m. That Lakeshore Council adjourn its meeting at p.m.
Dec 11, 2018 Regular Council Meeting
1. Call to Order 2. Moment of Reflection 3. Approval of Supplementary Agenda 4. Disclosures of Pecuniary Interest
8.(a) Regular Council Meeting Minutes of November 20, 2018 8.(b) Inaugural Council Meeting Minutes of December 3, 2018 8.(c) Police Services Board Minutes of September 24, 2018 8.(d) Committee of Adjustment - Draft Minutes for November 21, 2018 8.(e) BIA Board of Management Meeting Minutes for September 10, 2018 8.(f) BIA Board of Management Meeting Minutes for October 1, 2018 8.(g) Windsor-Essex County Health Unit - Resolution Encouraging Opting Out of Cannabis Retail Stores 8.(h) Greater Essex County School Board Cannabis Retail Stores Proximity to Schools 8.(i) Ministry of Municipal Affairs and Housing - Letter of Congratulations on the Recent Municipal Elections 8.(j) Canadian Cancer Society - Re: Ontario Municipal Tobacco Retail License Fees 8.(k) Minister of Transport - Re: The Use of Flashing Traffic Signals 8.(1) Town of Kingsville - Re: Support of Resolution from the Town of Lakeshore Regarding The Use of Flashing Traffic Signals 8.(m) Town of Essex - Re: Support of Resolution from the Town of Lakeshore Regarding The Use of Flashing Traffic Signals 8.(n) Rural Ontario Municipal Association - Call for Nominations for the Board of Directors 8.(o) Legislative and Legal Services - 2019 Council Meeting Schedule - Revised 8.(p) Council Assignments/Monthly Tracking Report Recommendation: Council approve Items 8.(a) and 8.(b) and receive Items 8.(c) through 8.(p) as listed on the Consent section of the December 11, 2018 Council Meeting Agenda
11.(a) Site Plan Control (SPC-8-2018), James Sylvestre Developments Limited c/o Deco Investments Inc., 0 Croft Drive, Community of Maidstone, Town of Lakeshore Recommendation: 1. Council approve site plan application SPC-8-2018 to permit the construction of a new 869.58 m2 (9,360.39 sq. ft.) building for an on-line retail establishment (CPR Depot) and Scuba / Dive / Equipment Shop and Training Facility (Pool) on a .4 hectare (1 acre) portion of land, together with any necessary ancillary facilities, on the north side of Croft Drive, south of County Road 22, in the Community of Maidstone; and 2. The Mayor and Clerk be authorized, by By-law (142- 2018) to execute the Site Plan Agreement. ( See Item 21.1 .(b) for By-law142-2018) 11 .(b) Site Plan Control (SPC-10-2015), Tilbury Auto Sales and RV Inc., 20600 County Road 42, Community of Tilbury North, Town of Lakeshore Recommendation: 1. Council approve site plan application SPC-10-2015 to permit the construction of a new 256.4 m2 (2,760 sq. ft.) accessory building (i.e. coverall building for equipment storage) on a 5.7 hectare (14.16 acre) portion of land, together with any necessary ancillary facilities, on the north side of County Road 42, outside of the Community of Tilbury; and 2. The Mayor and Clerk be authorized, by By-law (141-2018) to execute the amending Site Plan Agreement. ( See Item 21.1.(a) for By-law 141-2018) 11.(c) Site Plan Control (SPC-18-2018), Erie Architectural Products, c/o Nellron Holdings Ltd. and 2447276 Ontario Ltd., 0 Jutras Drive North, Community of Maidstone Recommendation: 1. Council receive site plan application SPC-18-2018 to permit the construction of a new 4,704.88 m2 (50,643 ft2) building addition for storage and assembly, to be used in conjunction with the manufacturing facility of glass facade windows, located at 477 Jutras Drive South, together with any necessary ancillary facilities; 2. Council delegate approval authority for site plan application SPC-18-2018 to the Director of Community and Development Services; and 3. The Mayor and Clerk be authorized, by, By-law 144-2018, to execute the Site Plan Agreement, once the application has been approved by the Director of Community and Development Services. (See Item 21.1.(c) for By-law 144-2018) 11.(d) Extension of Draft Plan Approval for the Forest Hill Subdivision File No. 37-T-02009 (Cooper Estates Limited) Recommendation: 1. The County of Essex be advised that Council for the Town of Lakeshore is in support of extending draft plan approval for the Forest Hill Subdivision for a three year period (expiring March 8, 2022), subject to the existing draft approved conditions remaining in effect. 11 .(e) Legal Cannabis Sales in Ontario - Cannabis Retail Stores Recommendation: 1. The Town Clerk be delegated the authority to inform the Alcohol and Gaming Commission of Ontario (AGCO) Registrar and the Province of Ontario, that the Town of Lakeshore wishes to opt out of enabling cannabis retail stores at this time
12.(a) Engineering and Infrastructure Services Notre Dame Street (Eleventh Street to Duck) Class Environmental Assessment (EA) Amendment Recommendation: 1. Council receive this report for the purpose of finalizing an Amendment to the Class Environmental Assessment (EA) for the Notre Dame Street (Eleventh Street to Duck Creek) project, all of which is further described in the report of the Director of Engineering and Infrastructure Services entitled, "Notre Dame Street - (Eleventh Street to Duck Creek) Class Environmental Assessment (EA) Amendment", presented at the regular Council meeting on November 20, 2018. 2. Council direct Administration to proceed with the filing of the Amendment to the Class EA Notice of Completion for the Notre Dame Street (Eleventh Street to Duck Creek) project. 12.(b) Notre Dame Street Speed Limit Review Recommendation: 1. The current 50km/h speed limit on Notre Dame Street between First Street and Eleventh Street be maintained; and, 2. A pedestrian crossing assessment be completed within the Notre Dame Street business corridor area to study pedestrian volumes and crossing instances to confirm candidate sites for additional pedestrian crossovers (PXO's). 12.(c) Proposal Acceptance for Janitorial Services Contract 2019-2021 Recommendation: 1. Council accept the Proposal from Krautner Janitorial Inc. for the Janitorial Services Contract in the amount of $279,032.04 (excluding HST) for three (3) years starting January 1, 2019. 12.(d) Patillo Road Improvements - Commencement of Expropriation Recommendation: 1. Council authorize Engineering and Infrastructure Services to give notice of an application to expropriate the lands for the Patillo Road Improvements; and 2. Council adopt By-law 149-2018 initiating the expropriation of the lands required for the Patillo Road Improvements, all as described in the report of the Manager of Engineering Services entitled Patillo Road Improvements - Commencement of Expropriation presented at the December 11, 2018 Council meeting. ( See Item 21.1 .(e) for By-law 149-2018)
13.(a) Tax Adjustments under the Municipal Act, 2001, s.357 Recommendation: 1. Council authorize the reduction of taxes under S. 357 of the Municipal Act, totaling $2,957.46 for adjustments affecting the 2016, 2017 and 2018 taxation years, as outlined in the schedule attached to the report from Finance Services dated December 11, 2018.
14.(a) 2019 - 2022 Acting Mayor Schedule Recommendation: 1. Council approve the attached schedule of Acting Mayors for the 2019 -2022 calendar year as described in the Director of Legislative and Legal Services report entitled "2019 - 2022 Acting Mayor Schedule" presented at the December 11, 2018 Council meeting. 14.(b) Fire Services Radio System Lease Agreement Extension Recommendation: 1. By-law 146-2018 be adopted authorizing the Mayor and Clerk to execute the Fire Radio System Lease Agreement Extension and attached as Appendix "A" and any amendments thereto as described in the report of the Fire Chief entitled Fire Services Radio System Lease Agreement Extension presented at the December 11, 2018 Council meeting. (See Item 21.1.(d) for By-law 146-2018) 14.(c) Chatham-Kent Community Funding Recommendation: 1. That Council receive the report of the Director of Legislative & Legal Services entitled, Chatham-Kent Community Funding, presented at the Council meeting of December 11, 2018. 14.(d) 2018-2022 Boards and Committees Appointment Process Recommendation: 1. That the Director of Legislative & Legal Services proceed with advertising for community member appointments for the following Town Committees: • Accessibility Advisory Committee • Committee of Adjustment/Property Standards Committee • Drainage Board • Heritage Committee • Lakeshore Police Services Board, • Community Services Advisory Committee, • Youth Advisory Committee, and • Flood Prevention Task Force; and 2. That the Manager of Environmental Services be appointed as the Town of Lakeshore's representative to the Essex Region Conservation Authority Source Protection Committee, all as described in the report of the Director of Legislative & Legal Services entitled, 2018-2022 Boards and Committees Appointments Process, presented at the Council meeting of December 11, 2018.
18.(a) Notice of Motion submitted by Deputy Mayor Bailey Whereas the Town of Lakeshore considers dog tethering for long durations to be inhumane because it is a threat to the safety of the confined dog; Whereas the Town of Lakeshore acknowledge that dogs are naturally social beings that thrive on interaction with human beings and other animals. A dog kept chained in one spot for hours, days, months, or even years suffers immense psychological damage. An otherwise friendly and docile dog, when kept continuously chained, becomes neurotic, unhappy, anxious, and often aggressive; Whereas, placing a dog on a tether to get fresh air can be acceptable if it is done for short periods of time, keeping a dog tethered for long periods is never acceptable; and Whereas, in an effort to increase the safety of citizens and their pets, the Town of Lakeshore is enacting an Anti-Tethering by law; Therefore, be it resolved that a by-law is enacted limiting the use of tethering of dogs to a limit of 4 hours.
21. Drainage By-laws 21. (a) By-law 136-2018, being a Rating By-law for 2550 Lakeshore Road 233 (David Armstrong) Recommendation: That By-law 136-2018 be read a first, second and third time and finally adopted this 11th day of December, 2018. 21.1 General By-laws 21.1(a) By-law 141-2018, being a By-law to authorize the execution of an amending Site Plan Agreement with Tilbury Auto Sales and RV Inc. (SPC-10-2015) 21.1(b) By-law 142-2018, being a By-law to authorize the execution of a Site Plan Agreement with Deco Investments Inc. (0 Croft Drive - SPC-8-2018) 21.1(c) By-law 144-2018, being a By-law to delegate Site Plan Approval for Nellron Holdings Ltd. (0/477 Jutras Drive - SPC-18-2018) 21.1(d) By-law 146-2018, being a By-law to authorize the execution of an Extension Agreement between RadioCo Ltd. o/a Kelcom 21.1(e) By-law 149-2018, being a By-law to authorize the commencement of Expropriation Proceedings for Widening of Patillo Road 21.1(f) Recommendation: That By-laws 141-2018, 142-2018, 144-2018, 146-2018, and 149-2018 be read a first, second and third time and finally adopted this 11th day of December, 2018.
Resolution Re: Council in Closed Session and Adjournment Recommendation: That Council move into closed session at p.m. in accordance with section 239 (2) (c) of the Municipal Act, 2001 to discuss four matters relating to proposed or pending acquisitions or dispositions of land by the Town regarding land acquisition in Lighthouse Cove, sale of municipal vacant land and subdivision lands in Stoney Point and the purchase of an unopened road allowance on waterfront properties. Recommendation: Council move out of closed session at Recommendation: p.m. That Lakeshore Council adjourn its meeting at p.m.