*This meeting was joined in progress* 3. Return to Open Session 4. Land Acknowledgement 5. Moment of Reflection
Delegations 1. Water and Wastewater Rate Study Update 8 Recommendation: Approve the update to the Water and Wastewater Rate Study; Approve the updated water and wastewater rates; and Direct Administration to prepare the 2023 draft Budgets and User Fee By-law to reflect the updated rates, as presented at the November 29, 2022 Council Meeting. 1. Watson & Associates Economists Ltd.
Completion of Unfinished Business 1. 2023 Council Meeting Schedule 80 Recommendation: Approve the 2023 schedule of Regular Council Meetings, as described in the report presented at the November 29, 2022 Council meeting.
Consent Agenda Recommendation: Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda. 1. October 11, 2022 Regular Council Meeting Minutes 2. November 15, 2022 Inaugural Council Meeting 84 3. November 18, 2022 Regular Council Meeting 86 4. Essex Region Conservation Authority - Bill 23, the More Homes Built Faster Act 5. Municipality of Chatham-Kent - Declaration of Emergency Wheatley - Change in affected area - November 2022 6. Municipality of West Perth - Strong Mayors Building Homes Act 93 7. Township of Warwick - CN Railway Contribution Requirements under the Drainage Act 8. Township of Dorion - OMAFRA Ontario Wildlife Damage Compensation Program 9. Town of Mattawa - Bill 3, Strong Mayors, Building Homes Act, 2022
Reports for Information Recommendation: Receive the Reports for Information as listed on the agenda. 1. 2022 Quarter 3 (September 2022) Variance Report 100 2. Quarterly Building Activity Report – 2022 Q3
Tile Loan Application – Scot Chevalier, 1421 South Middle Road Recommendation: Approve the Tile Loan submitted by Scot Chevalier for tiling work to be performed at 1421 South Middle Road (Roll No. 010.000.02400) in the amount of $50,000, subject to Provincial Funding as presented at the November 29, 2022 Council Meeting.
River Ridge Park – Project Variance Recommendation: Approve a variance for the River Ridge Park project in the amount of $83,092.26 (including applicable HST) to be funded from the Community Benefits Reserve as presented at the November 29, 2022 Council Meeting.
Tender Award - First Street Pumping Station Replacement and Pedestrian Rail Crossing Recommendation: Award the tender for the First Street Pumping Station Replacement and Pedestrian Rail Crossing to Rudak Excavating Inc. for a total project cost of $1,335,206.74 including applicable HST, as presented at the November 29, 2022 Council Meeting.
Tender Award – 2022 Winter Control Contract Recommendation: Award the tender for the 2022 Winter Control Contract, for snow plowing and salting to Landscape Effects Group for three (3) years (until November 31, 2025), in the amount of $26,065.82 (including applicable HST) per storm event, as presented at the November 29, 2022 Council meeting.
Water Wastewater Master Plan Update (2018), Award for Professional Services Recommendation: Award the Professional Services for the Water and Wastewater Master Plan Update to Jacobs Consultancy Canada Inc. for a total of $278,950.00 including applicable HST, as presented at the November 29, 2022 Council meeting.
Lakeshore Policing Contract Recommendation: Direct the Corporate Leader-Strategic & Legal Affairs, in consultation with the Corporate Leader-Chief Financial Officer, to negotiate a 4 year contract with the Ontario Provincial Police; and Authorize the Mayor and Clerk to sign the agreement; and that the necessary by-laws be prepared.
Acting Mayor Schedule 2023-2026 Recommendation: Approve the Acting Mayor schedule for 2023-2026 as presented at the November 29, 2022 Council meeting.
Procedure to Select an Alternate Member of County Council Recommendation: Appoint ________________ as the alternate member for Lakeshore for Essex County Council during the 2022-2026 term of Council, as determined by election at the November 29, 2022 Council meeting, and direct Administration to prepare the necessary by-law.
Lakeshore Boards and Committees 2022-2026 Recommendation: Approve the Terms of Reference and direct Administration to advertise for community member applications to the following boards and committees for the Municipality of Lakeshore 2022-2026 term: • Accessibility Advisory Committee • Committee of Adjustment • Drainage Board • Hearing Committee • Lakeshore Police Services Board • Mayor’s Arts Award Committee; Appoint _________ to the Accessibility Advisory Committee; Appoint _________ and ____________ to the Lakeshore Police Services Board; Appoint _________ to the Belle River Business Improvement Area Board of Management; and Appoint Mayor Bailey to the Mayor’s Arts Awards Committee, all as presented at the November 29, 2022 Council meeting.
Council Member Appointments to Boards and Inter-Municipal Committees Recommendation: Approve the Council Member appointments to the following boards and committees for the 2022-2026 term of Council, all as presented at the November 29, 2022 Council meeting: _________ and ____________ be appointed to the Essex Region Conservation Authority Board of Directors; _________ be appointed to the Lower Thames Valley Conservation Authority Board of Directors; Mayor Bailey be appointed to the Union Water Supply System Joint Board of Management; _________ be appointed to the Dog Pound Committee; _________ and ___________ be appointed to the Lakeshore-Tecumseh Inter-Municipal Committee; _________ and ___________ be nominated to the Essex-Lakeshore- Kingsville Energy Inc. Board of Directors; _________ and ___________ be nominated to the Essex County Library Board; _________ be appointed as a representative of the Municipality of Lakeshore for the Francophone Association of Municipalities of Ontario; and The Division Leader – Water Management be appointed to the Essex Region Conservation Authority Source Protection Committee, all as presented at the November 29, 2022 Council meeting.
21. Consideration of By-laws Recommendation: By-law 94-2022 be read and passed in open session on November 29, 2022. 1. By-law 94-2022, Being a By-law to Confirm the Proceedings of Council for October 11, November 15 and November 18, 2022 22. Adjournment Recommendation: Council adjourn its meeting at ___ PM.
Nov 29, 2022 Regular Council Meeting
*This meeting was joined in progress* 3. Return to Open Session 4. Land Acknowledgement 5. Moment of Reflection
Delegations 1. Water and Wastewater Rate Study Update 8 Recommendation: Approve the update to the Water and Wastewater Rate Study; Approve the updated water and wastewater rates; and Direct Administration to prepare the 2023 draft Budgets and User Fee By-law to reflect the updated rates, as presented at the November 29, 2022 Council Meeting. 1. Watson & Associates Economists Ltd.
Completion of Unfinished Business 1. 2023 Council Meeting Schedule 80 Recommendation: Approve the 2023 schedule of Regular Council Meetings, as described in the report presented at the November 29, 2022 Council meeting.
Consent Agenda Recommendation: Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda. 1. October 11, 2022 Regular Council Meeting Minutes 2. November 15, 2022 Inaugural Council Meeting 84 3. November 18, 2022 Regular Council Meeting 86 4. Essex Region Conservation Authority - Bill 23, the More Homes Built Faster Act 5. Municipality of Chatham-Kent - Declaration of Emergency Wheatley - Change in affected area - November 2022 6. Municipality of West Perth - Strong Mayors Building Homes Act 93 7. Township of Warwick - CN Railway Contribution Requirements under the Drainage Act 8. Township of Dorion - OMAFRA Ontario Wildlife Damage Compensation Program 9. Town of Mattawa - Bill 3, Strong Mayors, Building Homes Act, 2022
Reports for Information Recommendation: Receive the Reports for Information as listed on the agenda. 1. 2022 Quarter 3 (September 2022) Variance Report 100 2. Quarterly Building Activity Report – 2022 Q3
Tile Loan Application – Scot Chevalier, 1421 South Middle Road Recommendation: Approve the Tile Loan submitted by Scot Chevalier for tiling work to be performed at 1421 South Middle Road (Roll No. 010.000.02400) in the amount of $50,000, subject to Provincial Funding as presented at the November 29, 2022 Council Meeting.
River Ridge Park – Project Variance Recommendation: Approve a variance for the River Ridge Park project in the amount of $83,092.26 (including applicable HST) to be funded from the Community Benefits Reserve as presented at the November 29, 2022 Council Meeting.
Tender Award - First Street Pumping Station Replacement and Pedestrian Rail Crossing Recommendation: Award the tender for the First Street Pumping Station Replacement and Pedestrian Rail Crossing to Rudak Excavating Inc. for a total project cost of $1,335,206.74 including applicable HST, as presented at the November 29, 2022 Council Meeting.
Tender Award – 2022 Winter Control Contract Recommendation: Award the tender for the 2022 Winter Control Contract, for snow plowing and salting to Landscape Effects Group for three (3) years (until November 31, 2025), in the amount of $26,065.82 (including applicable HST) per storm event, as presented at the November 29, 2022 Council meeting.
Water Wastewater Master Plan Update (2018), Award for Professional Services Recommendation: Award the Professional Services for the Water and Wastewater Master Plan Update to Jacobs Consultancy Canada Inc. for a total of $278,950.00 including applicable HST, as presented at the November 29, 2022 Council meeting.
Lakeshore Policing Contract Recommendation: Direct the Corporate Leader-Strategic & Legal Affairs, in consultation with the Corporate Leader-Chief Financial Officer, to negotiate a 4 year contract with the Ontario Provincial Police; and Authorize the Mayor and Clerk to sign the agreement; and that the necessary by-laws be prepared.
Acting Mayor Schedule 2023-2026 Recommendation: Approve the Acting Mayor schedule for 2023-2026 as presented at the November 29, 2022 Council meeting.
Procedure to Select an Alternate Member of County Council Recommendation: Appoint ________________ as the alternate member for Lakeshore for Essex County Council during the 2022-2026 term of Council, as determined by election at the November 29, 2022 Council meeting, and direct Administration to prepare the necessary by-law.
Lakeshore Boards and Committees 2022-2026 Recommendation: Approve the Terms of Reference and direct Administration to advertise for community member applications to the following boards and committees for the Municipality of Lakeshore 2022-2026 term: • Accessibility Advisory Committee • Committee of Adjustment • Drainage Board • Hearing Committee • Lakeshore Police Services Board • Mayor’s Arts Award Committee; Appoint _________ to the Accessibility Advisory Committee; Appoint _________ and ____________ to the Lakeshore Police Services Board; Appoint _________ to the Belle River Business Improvement Area Board of Management; and Appoint Mayor Bailey to the Mayor’s Arts Awards Committee, all as presented at the November 29, 2022 Council meeting.
Council Member Appointments to Boards and Inter-Municipal Committees Recommendation: Approve the Council Member appointments to the following boards and committees for the 2022-2026 term of Council, all as presented at the November 29, 2022 Council meeting: _________ and ____________ be appointed to the Essex Region Conservation Authority Board of Directors; _________ be appointed to the Lower Thames Valley Conservation Authority Board of Directors; Mayor Bailey be appointed to the Union Water Supply System Joint Board of Management; _________ be appointed to the Dog Pound Committee; _________ and ___________ be appointed to the Lakeshore-Tecumseh Inter-Municipal Committee; _________ and ___________ be nominated to the Essex-Lakeshore- Kingsville Energy Inc. Board of Directors; _________ and ___________ be nominated to the Essex County Library Board; _________ be appointed as a representative of the Municipality of Lakeshore for the Francophone Association of Municipalities of Ontario; and The Division Leader – Water Management be appointed to the Essex Region Conservation Authority Source Protection Committee, all as presented at the November 29, 2022 Council meeting.
21. Consideration of By-laws Recommendation: By-law 94-2022 be read and passed in open session on November 29, 2022. 1. By-law 94-2022, Being a By-law to Confirm the Proceedings of Council for October 11, November 15 and November 18, 2022 22. Adjournment Recommendation: Council adjourn its meeting at ___ PM.